The Passwordstate Insider’s Guide
Everything we know about Passwordstate in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Passwordstate
The Insider’s Guide
Self-hosted enterprise password manager for Windows servers
Every plan, grade, refund rule and rival among password managers, read from Passwordstate’s own pages.
Made by Click Studios (SA) Pty Ltd · checked Nov 12, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Passwordstate’s own pages, its app-store listings and our grades. Every fact in it is on Passwordstate’s page too, where it is kept up to date. Checked Nov 12, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.2
GPA, above 0 of the 27 other password managers we grade
Passwordstate is a password and privileged-access manager that an organization installs on its own Windows server. It is licensed by named users or with an unlimited-user license, and it adds browser extensions, mobile apps, an API and policy controls on top of the shared vault. Click Studios, an Australian company, makes it.
To get you started, here are 9 things to know about Passwordstate, taken from its own pages and our grades.
- 1
Best for a self-hosted password vault for IT teams
The server needs Windows Server, IIS and SQL Server, and several add-on modules cost extra.
- 2
What it costs
Paid plans start at $368 once-off for 5 named users, plus $73.60 a year for support.
- 3
You can try it first
30-day free trial of the downloadable software
- 4
It runs on 3 platforms
Web, iOS and Android, with a browser extension too.
- 5
Self-hosted vault
Runs on your own Windows server with IIS, .NET Framework and SQL Server, so the password data stays on infrastructure you control.
- 6
Browser extensions
Extensions for Chrome, Firefox, Edge, Brave and other Chromium browsers save and fill logins and work with passkeys on supported sites.
- 7
Mobile apps
iOS and Android apps give offline access to cached credentials, biometric unlock and autofill, connected to your own server.
- 8
A 2.2 GPA, above 0 of 27
That is against the other password managers we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
To replace Passwordstate you would be making a password vault, the last thing anyone should make for themselves. That is not a weekend's work, with an AI app builder or without one.
Passwordstate at a glance
- Pricing
- Free trial, from $368 once-off for 5 named users, plus $73.60 a year for support
- Free plan
- No
- Free trial
- 30-day free trial of the downloadable software
- Runs on
- Web, iOS, Android, Browser extension
- Made by
- Click Studios (SA) Pty Ltd
- Category
- Password Managers
- Our grade
- 2.2 GPA, fair
The report card
Best for a self-hosted password vault for IT teams
Passwordstate is a self-hosted vault for teams, at $368 once for 5 named users plus $73.60 a year for support. The server needs Windows Server, IIS and SQL Server, and several add-on modules cost extra.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | C | $368 once for 5 users is about two years of the category's middle subscription for five seats, and support is $73.60 a year on top. |
| Free plan and trial | C | A 30-day trial of the downloadable software; the page does not mention a card. There is no free plan. |
| Features | B | Self-hosted vault, browser extensions, mobile apps, role-based access, reporting, an API and webhooks, with high availability as an add-on. |
| Ease of use | D | No store rating on record. It needs Windows Server 2022, IIS, .NET Framework 4.8.1 and SQL Server. |
| Platforms and integrations | B | Web, iOS, Android and browser extensions, with Active Directory, Entra ID and PowerShell. No desktop app. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Passwordstate is for
- Fits if you run Windows servers and want the vault on your own network
- Works for IT teams that need role-based access and audit reports
Who it is not for
- Not for you if you do not run Windows Server, IIS and SQL Server
- Pricey if you add support, which renews at 20% of the licence value
- Watch out: the Password Reset Portal, High Availability and Remote Site Locations modules are priced separately
- Watch out: the 30% charity and education discount does not apply to reseller orders
Good to know
Good for
- IT teams that must keep credentials on their own Windows infrastructure
- Organizations that want a one-time license instead of per-seat subscriptions
- Managed service providers with many client sites
Worth knowing
- The server needs Microsoft Windows Server 2022 or later, IIS, .NET Framework 4.8.1 and SQL Server.
- Support and upgrades are a separate yearly cost, renewing at 20% of the license value.
- A 30% discount is listed for registered charities and accredited education providers, but not for orders through resellers.
- The Password Reset Portal, High Availability and Remote Site Locations modules are priced separately.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$368 one-time
To start
Passwordstate is a paid product with a free trial, starting at $368 once-off for 5 named users, plus $73.60 a year for support.
Named Users
$368
once-off for 5 users, plus $73.60 per year for support
One production install and a set number of named users (the calculator starts at 5); the cost rises with the user count.
Enterprise License
Custom
One production installation with an unlimited number of users; priced in the licence calculator.
Global License
Custom
An unlimited number of production installations and users, within one company structure; priced in the licence calculator.
Trying it first
30-day free trial of the downloadable software
Read from clickstudios.com.au on Nov 12, 2026.
Ways to pay less
Nonprofit
30% off for charities and education
Registered charities and accredited educational institutions get 30% off Passwordstate and High Availability licenses, with proof of eligibility.
Stated on clickstudios.com.au
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
4
Places it runs: Web, iOS, Android and Browser extension
Self-hosted enterprise password manager for Windows servers. Here is what it does, as its own site describes it, and what it covers: self-hostable, public API, password manager, passkeys, reports.
Self-hosted vault, browser extensions, mobile apps, role-based access, reporting, an API and webhooks, with high availability as an add-on.
- Self-hosted vault
- Runs on your own Windows server with IIS, .NET Framework and SQL Server, so the password data stays on infrastructure you control.
- Browser extensions
- Extensions for Chrome, Firefox, Edge, Brave and other Chromium browsers save and fill logins and work with passkeys on supported sites.
- Mobile apps
- iOS and Android apps give offline access to cached credentials, biometric unlock and autofill, connected to your own server.
- Role-based access and reporting
- Permissions are set per password list, with compliance reports and audit trails for administrators.
- API and webhooks
- An HTTP API lets scripts and applications retrieve and manage passwords, using PowerShell, Curl and other tools.
- High availability and add-on modules
- Optional modules add a disaster-recovery replica, a self-service Active Directory password reset portal and remote-site agents.
Where it runs
- Web
- iOS
- Android
- Browser extension
What it works with
- Microsoft Entra ID
- Active Directory
- PowerShell
- Chrome
- Firefox
- Edge
Passwordstate is made by Click Studios (SA) Pty Ltd.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
0/27
Other password managers it is graded above
Passwordstate's GPA of 2.2 is higher than 0 of the 27 other password managers we grade, and level with 3.
It stands best on features (B, above 10 of 27) and worst on ease of use (D, above 0).
Each grade against the category
Every bar is all 28 password managers we grade, cut by the letter each got. Passwordstate’s own letter is outlined.
- CValue for moneyAbove 1 of 27
- CFree plan and trialAbove 2 of 27
- BFeaturesAbove 10 of 27
- DEase of useAbove 0 of 27
- BPlatforms and integrationsAbove 6 of 27
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
To replace Passwordstate you would be making a password vault, the last thing anyone should make for themselves. That is not a weekend's work, with an AI app builder or without one.
That makes this kind of software worth paying for, not this one in particular: 24 of the 27 other password managers grade higher. It costs $368, paid once.
What you could make
- Reports: an app builder makes this well.
What you could not
- A password vault, the last thing anyone should make for themselves.
- Passkeys, which rest on security you cannot improvise.
- A real app for iOS and Android. Something home-made would be a web page.
- It plugs into other products, Microsoft Entra ID, Active Directory and PowerShell among them, and has an API.
- What a company asks for before it lets staff use something: roles and permissions.
- The depth: we grade its features B, which means it covers the whole job.
What this rests on. Passwordstate’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Keeper, Passbolt, Zoho Vault, Bitwarden and 1Password
The 5 tools Passwordstate is most often weighed against, with where each one differs from it.
- 2.8GPA
Keeper
Free plan · from $3.58/mo
Password manager with personal, family and business plans.
- Keeper has a free plan. Passwordstate does not, though it has a free trial.
- Only Keeper lists macOS, Windows and Linux apps.
- Passwordstate is self-hostable, according to its own site.
- 2.2GPA
Passbolt
Free plan · from $4.90/mo
Open-source password manager for teams, self-hosted or cloud.
- Passbolt has a free plan. Passwordstate does not, though it has a free trial.
- Only Passbolt lists a Windows app.
- Passbolt is open source and end-to-end encrypted, according to its own site.
- 3.2GPA
Zoho Vault
Free plan · from $0.90/mo
Password manager for teams with a free plan for individuals.
- Zoho Vault has a free plan. Passwordstate does not, though it has a free trial.
- Only Zoho Vault lists macOS and Windows apps.
- Passwordstate is self-hostable, according to its own site.
- 3.8GPA
Bitwarden
Free plan · from $1.65/mo
Open-source password manager with a free plan and self-hosting.
- Bitwarden has a free plan. Passwordstate does not, though it has a free trial.
- Only Bitwarden lists macOS, Windows and Linux apps.
- Bitwarden is open source and end-to-end encrypted, according to its own site.
- 2.8GPA
1Password
Free trial · from $3.99/mo
Password manager for individuals, families and businesses.
- Only Passwordstate lists a web app.
- Only 1Password lists macOS, Windows and Linux apps.
- Passwordstate is self-hostable, according to its own site.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
14
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Passwordstate free?
No, Passwordstate is a paid product, but you can try it first. 30-day free trial of the downloadable software.
How much does Passwordstate cost?
Passwordstate lists 3 plans. Named Users: $368 once-off for 5 users, plus $73.60 per year for support.
What platforms does Passwordstate work on?
Passwordstate is available on Web, iOS and Android. It also has a browser extension.
Does Passwordstate offer any discounts?
Passwordstate publicly lists the following: 30% off for charities and education.
Does Passwordstate have a Windows app?
No Windows app was listed when its pages were read on Nov 12, 2026. Passwordstate is listed for Web, iOS and Android.
Does Passwordstate have a macOS app?
No macOS app was listed when its pages were read on Nov 12, 2026. Passwordstate is listed for Web, iOS and Android.
Is Passwordstate open source?
Passwordstate is not described as open source on its own site, as read on Nov 12, 2026.
Can Passwordstate be self-hosted?
Yes. Passwordstate's own site says it can be run on a server of your own.
Does Passwordstate have an API?
Yes. Passwordstate offers a public API, according to its own site.
What does Passwordstate integrate with?
Passwordstate's listing names Microsoft Entra ID, Active Directory, PowerShell, Chrome, Firefox and Edge.
Who makes Passwordstate?
Passwordstate is made by Click Studios (SA) Pty Ltd.
What are the alternatives to Passwordstate?
The closest alternatives to Passwordstate in our directory are Keeper, Passbolt, Zoho Vault, Bitwarden and 1Password.
How does Passwordstate compare with other password managers?
Passwordstate's GPA of 2.2 is higher than 0 of the 27 other password managers we grade, and level with 3.
Could I make my own version of Passwordstate?
To replace Passwordstate you would be making a password vault, the last thing anyone should make for themselves.
Where this guide comes from
The prices, plans, platforms and features were read from Passwordstate’s own pages on Nov 12, 2026, and the grades were given on Nov 12, 2026. Graded from this listing, whose facts were read from Passwordstate's own pages on 12 November 2026. Not based on using the product, and shorter than our full reviews.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Click Studios (SA) Pty Ltd. Prices change, so check clickstudios.com.au before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
5,038
Tools graded, in 95 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
5,038
tools graded
95
categories
739
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Passwordstate, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/passwordstate
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Passwordstate: The Insider's Guide", checked Nov 12, 2026. https://toolgpa.com/tools/passwordstate
Know someone choosing between password managers?
Send them this guide: toolgpa.com/tools/passwordstate/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded password managers after Passwordstate, each with an Insider's Guide of its own.
- Password Managers Insider's GuideEvery one of the 29 password managers we grade, compared
- Bitwarden Insider's GuideOpen-source password manager with a free plan and self-hosting3.8 GPA
- Apple Passwords Insider's GuideApple's free password and passkey app for iPhone, iPad and Mac3.4 GPA
- RoboForm Insider's GuidePassword manager and form filler with a single-device free plan3.4 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Passwordstate’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Passwordstate is a trademark of its owner, and this guide is not made, paid for or approved by Click Studios (SA) Pty Ltd. Prices and plans change: check clickstudios.com.au before you buy.