The Payfit Insider’s Guide
Everything we know about Payfit in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Payfit
The Insider’s Guide
Managed UK payroll and HR with an AI assistant
Every plan, grade, refund rule and rival among payroll services, read from Payfit’s own pages.
Made by Payfit · checked Nov 12, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Payfit’s own pages, its app-store listings and our grades. Every fact in it is on Payfit’s page too, where it is kept up to date. Checked Nov 12, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.0
GPA, above 11 of the 40 other payroll services we grade
Payfit is a payroll and HR platform that, in the edition the site shows from this location, is built around UK payroll: its own payroll team prepares and checks each pay run, and the client approves it before payday. The same platform covers leave and absences, expenses, performance reviews and reporting, and an AI assistant answers payroll and HR questions. Prices are not published.
To get you started, here are 7 things to know about Payfit, taken from its own pages and our grades.
No prices are published, and the pages we read describe the UK only.
- 1
Best for UK payroll run by Payfit's own team
Payfit runs payroll for you, with HMRC and pension submissions and HR modules.
- 2
It runs on Web
Web.
- 3
Payroll run by Payfit's team
UK payroll experts, described as CIPP-qualified, prepare and check each pay run; the client reviews and approves before payday.
- 4
HMRC and pension submissions
Sends Full Payment Submissions and Employer Payment Summaries to HMRC, applies tax code changes, and submits to pension providers including NEST, Smart Pension, Aviva, NOW Pensions and People's Pension.
- 5
Starters, leavers and statutory pay
Handles new-starter notifications, P45s, notice-pay calculations and statutory pay entitlements, and generates P11Ds at no extra cost.
- 6
A 2.0 GPA, above 11 of 40
That is against the other payroll services we grade, on value, the free plan, features, ease of use and platforms.
- 7
Keep it
To replace Payfit you would be making payroll taxes worked out and filed with the government for you. That is not a weekend's work, with an AI app builder or without one.
Payfit at a glance
- Pricing
- Paid
- Free plan
- No
- Free trial
- None stated
- Runs on
- Web
- Made by
- Payfit
- Category
- Payroll
- Our grade
- 2.0 GPA, fair
The report card
Best for UK payroll run by Payfit's own team
Payfit runs payroll for you, with HMRC and pension submissions and HR modules. No prices are published, and the pages we read describe the UK only.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | C | No price is published; the site offers a demo and a Try now button. |
| Free plan and trial | F | No free plan and no trial are on record for this listing. |
| Features | B | Payroll run by Payfit's team, HMRC and pension submissions, starters, leavers and statutory pay, payments and HR modules. |
| Ease of use | C | No store rating on record. A team sets up and runs the payroll with you. |
| Platforms and integrations | B | Web only, with links to Xero, QuickBooks, Kota, Spendesk and BambooHR. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Payfit is for
- Fits if you want a provider to run your UK payroll
- Works for firms from 25 employees up to 300 or more
Who it is not for
- Watch out: no prices are published, so cost cannot be compared in advance
- Skip it if you pay staff outside the UK, as the pages read describe UK payroll only
- Skip it if you want a free plan or a trial, as neither is listed
- Watch out: sizes described run from small firms of up to 25 employees to 300-plus
Good to know
Good for
- UK employers that want payroll prepared by a provider but still approved by them
- Teams already using Xero or QuickBooks, which Payfit lists as integrations
Worth knowing
- No prices are published; the site offers a demo and a Try now button, so cost cannot be compared in advance.
- The pages read from this location describe UK payroll; availability and features in other countries are not shown on them.
- Payfit says it takes legal responsibility for HMRC compliance on the payroll it runs.
- Pages describe sizes from small businesses of up to 25 employees to mid-market firms of 300 or more.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
Payfit's current pricing could not be confirmed from its own site.
No price is published; the site offers a demo and a Try now button.
We could not confirm Payfit’s current prices from its own site, so this guide lists no plans. payfit.com has them.
Ways to pay less
Other savings
First month free for new clients until 30 November 2026
A site banner offers a free first month to new clients who subscribe on or before 30 November 2026.
Stated on payfit.com
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
1
Place it runs: Web
Managed UK payroll and HR with an AI assistant. Here is what it does, as its own site describes it, and what it covers: AI features, expense tracking, payroll, employee records, time off.
Payroll run by Payfit's team, HMRC and pension submissions, starters, leavers and statutory pay, payments and HR modules.
- Payroll run by Payfit's team
- UK payroll experts, described as CIPP-qualified, prepare and check each pay run; the client reviews and approves before payday.
- HMRC and pension submissions
- Sends Full Payment Submissions and Employer Payment Summaries to HMRC, applies tax code changes, and submits to pension providers including NEST, Smart Pension, Aviva, NOW Pensions and People's Pension.
- Starters, leavers and statutory pay
- Handles new-starter notifications, P45s, notice-pay calculations and statutory pay entitlements, and generates P11Ds at no extra cost.
- Payments
- Pays staff through Telleroo or produces a BACS file for upload to the company's bank.
- Connected HR modules
- Leave and absence, expenses, performance reviews and reporting sit on the same platform as payroll.
Where it runs
- Web
What it works with
- Xero
- QuickBooks
- Kota
- Spendesk
- BambooHR
Payfit is made by Payfit.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
11/40
Other payroll services it is graded above
Payfit's GPA of 2.0 is higher than 11 of the 40 other payroll services we grade, and level with 5.
It stands best on features (B, above 17 of 40) and worst on free plan and trial (F, above 0).
Each grade against the category
Every bar is all 41 payroll services we grade, cut by the letter each got. Payfit’s own letter is outlined.
- CValue for moneyAbove 3 of 40
- FFree plan and trialAbove 0 of 40
- BFeaturesAbove 17 of 40
- CEase of useAbove 1 of 40
- BPlatforms and integrationsAbove 11 of 40
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
To replace Payfit you would be making payroll taxes worked out and filed with the government for you. That is not a weekend's work, with an AI app builder or without one.
That makes this kind of software worth paying for, not this one in particular: 24 of the 40 other payroll services grade higher.
What you could make
- Time off, expense tracking and employee records: an app builder makes these well.
What you could not
- Payroll taxes worked out and filed with the government for you.
- It plugs into other products, Xero, QuickBooks and Kota among them.
- AI features, unless you pay a model provider for each request yourself.
- The depth: we grade its features B, which means it covers the whole job.
What this rests on. Payfit’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
BrightPay, Employment Hero, Rippling and Paycor
The 4 tools Payfit is most often weighed against, with where each one differs from it.
- 2.6GPA
BrightPay
Free trial · from £7.00/mo
UK cloud payroll with HMRC submissions and auto-enrolment.
- Payfit also covers expense tracking.
- 1.8GPA
Employment Hero
From $10/mo
Payroll, HR and hiring for Australia, NZ, the UK and Asia.
- Only Employment Hero lists iOS and Android apps.
- Payfit also covers expense tracking, employee records and time off.
- Employment Hero also covers time tracking.
- 2.4GPA
Rippling
Paid
HR, IT and finance platform with US and global payroll, by quote.
- Only Rippling lists iOS and Android apps.
- Payfit also covers employee records and time off.
- Rippling also covers workflow automation and time tracking.
- 2.2GPA
Paycor
From $99/mo
US payroll and HR software, with published prices under 50 staff.
- Only Paycor lists iOS and Android apps.
- Payfit also covers employee records and time off.
- Paycor also covers reports.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
11
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Payfit free?
No. Payfit is a paid product.
What platforms does Payfit work on?
Payfit is available on Web.
Does Payfit offer any discounts?
Payfit publicly lists the following: First month free for new clients until 30 November 2026.
Does Payfit have an Android app?
No Android app was listed when its pages were read on Nov 12, 2026. Payfit is listed for Web.
Does Payfit have an iPhone app?
No iPhone app was listed when its pages were read on Nov 12, 2026. Payfit is listed for Web.
Is Payfit open source?
Payfit is not described as open source on its own site, as read on Nov 12, 2026.
What does Payfit integrate with?
Payfit's listing names Xero, QuickBooks, Kota, Spendesk and BambooHR. A listing names up to eight integrations, so it may connect to more.
Who makes Payfit?
Payfit is made by a company of the same name.
What are the alternatives to Payfit?
The closest alternatives to Payfit in our directory are BrightPay, Employment Hero, Rippling and Paycor.
How does Payfit compare with other payroll services?
Payfit's GPA of 2.0 is higher than 11 of the 40 other payroll services we grade, and level with 5.
Could I make my own version of Payfit?
To replace Payfit you would be making payroll taxes worked out and filed with the government for you.
Where this guide comes from
The prices, plans, platforms and features were read from Payfit’s own pages on Nov 12, 2026, and the grades were given on Nov 12, 2026. Graded from this listing, whose facts were read from Payfit's own pages on 12 November 2026. Not based on using the product, and shorter than our full reviews.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Payfit. Prices change, so check payfit.com before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
5,038
Tools graded, in 95 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
5,038
tools graded
95
categories
739
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Payfit, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/payfit
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Payfit: The Insider's Guide", checked Nov 12, 2026. https://toolgpa.com/tools/payfit
Know someone choosing between payroll services?
Send them this guide: toolgpa.com/tools/payfit/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded payroll services after Payfit, each with an Insider's Guide of its own.
- Payroll Insider's GuideEvery one of the 41 payroll services we grade, compared
- Roll by ADP Insider's GuideChat-based payroll app for very small US businesses2.8 GPA
- SimplePay Insider's GuideSouth African online payroll with leave and self-service2.8 GPA
- BrightPay Insider's GuideUK cloud payroll with HMRC submissions and auto-enrolment2.6 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Payfit’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Payfit is a trademark of its owner, and this guide is not made, paid for or approved by Payfit. Prices and plans change: check payfit.com before you buy.