The PayrollHero Insider’s Guide
Everything we know about PayrollHero in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
PayrollHero
The Insider’s Guide
Time clock, scheduling and HR records, with payroll in two countries
Every plan, grade, refund rule and rival among payroll services, read from PayrollHero’s own pages.
Made by Red Cape HR Software Corp. · checked Nov 12, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from PayrollHero’s own pages, its app-store listings and our grades. Every fact in it is on PayrollHero’s page too, where it is kept up to date. Checked Nov 12, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.2
GPA, above 17 of the 40 other payroll services we grade
PayrollHero is a cloud platform for time and attendance, scheduling and employee records, with selfie clock-in and location checks. Payroll is an add-on that the vendor offers only in the Philippines and Singapore. Elsewhere, its attendance reports are meant to feed another payroll provider.
To get you started, here are 9 things to know about PayrollHero, taken from its own pages and our grades.
You set up worksites, schedules and thresholds, so it is a C.
- 1
Best for time clocking, with payroll in two countries
PayrollHero is a time and attendance system with selfie clock-in and scheduling, at $3.50 an employee a month.
- 2
Paid plans start at $3.50 a month for each person
As its pricing page puts it: $3.50 per employee / month.
- 3
You can try it first
30 days free, then month to month, per the pricing page
- 4
It runs on 3 platforms
Web, iOS and Android, with a browser extension too.
- 5
Selfie clock-in
Employees clock in and out with a photo, and facial recognition and geolocation are used to confirm the right person is at the right worksite.
- 6
Scheduling and attendance
Build schedules, set thresholds, resolve attendance exceptions and export attendance data.
- 7
Payroll add-on
For companies in the Philippines or Singapore, PayrollHero can act as the payroll provider; employees see paystubs on a personal dashboard.
- 8
A 2.2 GPA, above 17 of 40
That is against the other payroll services we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
To replace PayrollHero you would be making payroll taxes worked out and filed with the government for you. That is not a weekend's work, with an AI app builder or without one.
PayrollHero at a glance
- Pricing
- Free trial, from $3.50 per employee / month
- Free plan
- No
- Free trial
- 30 days free, then month to month, per the pricing page
- Runs on
- Web, iOS, Android, Browser extension
- Made by
- Red Cape HR Software Corp.
- Category
- Payroll
- Our grade
- 2.2 GPA, fair
The report card
Best for time clocking, with payroll in two countries
PayrollHero is a time and attendance system with selfie clock-in and scheduling, at $3.50 an employee a month. Payroll costs $3 more and works only in the Philippines and Singapore, and the pricing page says month to month while the FAQ states a one-year contract.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | C | $3.50 an employee a month, or $6.50 with payroll, so about $32 a month for five people, between the category's $20 and $49 marks. |
| Free plan and trial | C | 30 days free, and the card terms are not stated. No free plan. |
| Features | C | Selfie clock-in, scheduling, attendance and an HR directory. Payroll is a paid add-on for two countries only. |
| Ease of use | C | No store rating on record. You set up worksites, schedules and thresholds, so it is a C. |
| Platforms and integrations | B | Web, iPhone, Android and a browser extension. No integrations are listed, and the iPhone and iPad apps need a paid account. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who PayrollHero is for
- Fits if you need staff to clock in from a phone and manage shifts
- Works for firms in the Philippines or Singapore that want payroll too
Who it is not for
- Not for you if you need payroll elsewhere: it is offered only in the Philippines and Singapore
- Watch out: the pricing page says month to month, but the FAQ states a one-year contract billed ahead
- Pricey if you add payroll and leave: $3.50 plus $3 plus $2, so $8.50 a person
- Watch out: payment is by PayPal or HSBC Singapore wire, per the FAQ
Good to know
Good for
- Businesses in the Philippines or Singapore that want payroll tied to time clock data
- Retail, restaurant and multi-site teams that need location-checked clock-in
- Companies elsewhere that only need attendance data to hand to another payroll provider
Worth knowing
- Payroll is offered only in the Philippines and Singapore; elsewhere it is time and attendance only.
- The pricing page says month to month, but the FAQ states a one-year initial contract billed a year ahead.
- Prices are shown in dollars without naming a currency or country; the FAQ takes payment by PayPal or HSBC Singapore wire.
- The home page says the iPhone and iPad apps work only with paid PayrollHero accounts.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$3.50
A month to start, for each person
PayrollHero is a paid product with a free trial, starting at $3.50 per employee / month.
Full edition
$3.50
per employee / month
HRIS, timekeeping, attendance and scheduling. Payroll and Leave Management are priced as add-ons.
Payroll add-on
$3.00
per employee / month
Adds payroll to the Full edition; the vendor says it provides payroll in the Philippines and Singapore only.
Leave Management add-on
$2.00
per employee / month
Adds leave management to the Full edition.
Trying it first
30 days free, then month to month, per the pricing page
Read from payrollhero.com on Nov 12, 2026.
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
4
Places it runs: Web, iOS, Android and Browser extension
Time clock, scheduling and HR records, with payroll in two countries. Here is what it does, as its own site describes it, and what it covers: payroll, shift scheduling, time clock, employee records, time off.
Selfie clock-in, scheduling, attendance and an HR directory.
- Selfie clock-in
- Employees clock in and out with a photo, and facial recognition and geolocation are used to confirm the right person is at the right worksite.
- Scheduling and attendance
- Build schedules, set thresholds, resolve attendance exceptions and export attendance data.
- Payroll add-on
- For companies in the Philippines or Singapore, PayrollHero can act as the payroll provider; employees see paystubs on a personal dashboard.
- HR information system
- Employee records, an organizational chart and a place to request and store documents such as contracts and government ID.
- Leave management
- A separate add-on for leave requests and tracking.
- Analytics
- Business intelligence and attendance reports, which companies outside the payroll markets can use with another payroll provider.
Where it runs
- Web
- iOS
- Android
- Browser extension
What it works with
Its own pages name no integrations.
PayrollHero is made by Red Cape HR Software Corp.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
17/40
Other payroll services it is graded above
PayrollHero's GPA of 2.2 is higher than 17 of the 40 other payroll services we grade, and level with 7.
It stands best on platforms and integrations (B, above 11 of 40) and worst on features (C, above 1).
Its paid plans start at $3.50 a month for each person, against a middle price of $29 for the category: 1 of the 24 others that charge start lower.
On features, ease of use and platforms it scores 2.3 out of 4. Nothing scores higher for less, though at least one tool matches that score at a lower price.
Each grade against the category
Every bar is all 41 payroll services we grade, cut by the letter each got. PayrollHero’s own letter is outlined.
- CValue for moneyAbove 3 of 40
- CFree plan and trialAbove 30 of 40
- CFeaturesAbove 1 of 40
- CEase of useAbove 1 of 40
- BPlatforms and integrationsAbove 11 of 40
Price against what you get
Each dot is one of 25 payroll services. Further left costs less; higher up scores better on features, ease of use and platforms. PayrollHero is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
To replace PayrollHero you would be making payroll taxes worked out and filed with the government for you. That is not a weekend's work, with an AI app builder or without one.
It costs $42 a year.
What you could make
- Employee records and time off: an app builder makes these well.
What you could not
- Payroll taxes worked out and filed with the government for you.
- Clocking in from a phone, checked against where and when.
- A rota the whole staff sees on their phones, with swaps and alerts.
- A real app for iOS and Android. Something home-made would be a web page.
- It is priced for each person, which means accounts and billing for a team.
What this rests on. PayrollHero’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Employment Hero, greytHR, Talenox and Darwinbox
The 4 tools PayrollHero is most often weighed against, with where each one differs from it.
- 1.8GPA
Employment Hero
From $10/mo
Payroll, HR and hiring for Australia, NZ, the UK and Asia.
- Only PayrollHero lists a browser extension.
- PayrollHero also covers shift scheduling, time clock, employee records and time off.
- Employment Hero also covers time tracking.
- 2.2GPA
greytHR
Free trial · from ₹2,495/mo
HR and payroll software for businesses in India.
- Only PayrollHero lists iOS and Android apps.
- Only PayrollHero lists a browser extension.
- PayrollHero also covers shift scheduling.
- 2.6GPA
Talenox
Free trial · from $5/mo
Multi-country HR, payroll, leave and claims for small teams.
- Only PayrollHero lists iOS and Android apps.
- Only PayrollHero lists a browser extension.
- PayrollHero also covers shift scheduling and time clock.
- 1.8GPA
Darwinbox
Paid
Enterprise HCM suite with multi-country payroll.
- Only PayrollHero lists iOS and Android apps.
- Only PayrollHero lists a browser extension.
- PayrollHero also covers shift scheduling and time clock.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
11
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is PayrollHero free?
No, PayrollHero is a paid product, but you can try it first. 30 days free, then month to month, per the pricing page.
How much does PayrollHero cost?
PayrollHero lists 3 plans. Full edition: $3.50 per employee / month.
What platforms does PayrollHero work on?
PayrollHero is available on Web, iOS and Android. It also has a browser extension.
Does PayrollHero have a Windows app?
No Windows app was listed when its pages were read on Nov 12, 2026. PayrollHero is listed for Web, iOS and Android.
Does PayrollHero have a macOS app?
No macOS app was listed when its pages were read on Nov 12, 2026. PayrollHero is listed for Web, iOS and Android.
Is PayrollHero open source?
PayrollHero is not described as open source on its own site, as read on Nov 12, 2026.
Who makes PayrollHero?
PayrollHero is made by Red Cape HR Software Corp.
What are the alternatives to PayrollHero?
The closest alternatives to PayrollHero in our directory are Employment Hero, greytHR, Talenox and Darwinbox.
How does PayrollHero compare with other payroll services?
PayrollHero's GPA of 2.2 is higher than 17 of the 40 other payroll services we grade, and level with 7.
Is PayrollHero good value for money?
ToolGPA grades PayrollHero C for value for money. Its paid plans start at $3.50 a month for each person, against a middle price of $29 for the category: 1 of the 24 others that charge start lower.
Could I make my own version of PayrollHero?
To replace PayrollHero you would be making payroll taxes worked out and filed with the government for you.
Where this guide comes from
The prices, plans, platforms and features were read from PayrollHero’s own pages on Nov 12, 2026, and the grades were given on Nov 13, 2026. Graded from this listing, whose facts were read from PayrollHero's own pages on 12 November 2026. Not based on using the product, and shorter than our full reviews.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Red Cape HR Software Corp. Prices change, so check payrollhero.com before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
5,038
Tools graded, in 95 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
5,038
tools graded
95
categories
739
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- PayrollHero, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/payroll-hero
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "PayrollHero: The Insider's Guide", checked Nov 12, 2026. https://toolgpa.com/tools/payroll-hero
Know someone choosing between payroll services?
Send them this guide: toolgpa.com/tools/payroll-hero/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded payroll services after PayrollHero, each with an Insider's Guide of its own.
- Payroll Insider's GuideEvery one of the 41 payroll services we grade, compared
- Roll by ADP Insider's GuideChat-based payroll app for very small US businesses2.8 GPA
- SimplePay Insider's GuideSouth African online payroll with leave and self-service2.8 GPA
- BrightPay Insider's GuideUK cloud payroll with HMRC submissions and auto-enrolment2.6 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what PayrollHero’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. PayrollHero is a trademark of its owner, and this guide is not made, paid for or approved by Red Cape HR Software Corp. Prices and plans change: check payrollhero.com before you buy.