The Schedulefly Insider’s Guide
Everything we know about Schedulefly in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Schedulefly
The Insider’s Guide
Restaurant staff scheduling priced by headcount, all features included
Every plan, grade, refund rule and rival among shift scheduling apps, read from Schedulefly’s own pages.
Made by Schedulefly · checked Nov 12, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Schedulefly’s own pages, its app-store listings and our grades. Every fact in it is on Schedulefly’s page too, where it is kept up to date. Checked Nov 12, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.2
GPA, above 6 of the 23 other shift scheduling apps we grade
Schedulefly is employee scheduling software aimed at independent restaurants. Managers build and publish schedules, approve shift trades and time-off requests, message staff by text and email, and see projected labor cost before publishing. Every feature is included at each price step, which follows the number of staff.
To get you started, here are 9 things to know about Schedulefly, taken from its own pages and our grades.
The price steps up with staff count, there is no time clock on the pages read, and it is built for restaurants.
- 1
Best for restaurant staff scheduling
Schedulefly makes restaurant schedules, handles shift trades and time off and previews labour cost, with team messaging.
- 2
Paid plans start at $30 a month
As its pricing page puts it: $30 per month for up to 19 staff.
- 3
You can try it first
30-day free trial, no credit card required
- 4
It runs on 3 platforms
Web, iOS and Android.
- 5
Schedule builder
Schedules are created, copied and published quickly, and staff get schedules and changes by text and email.
- 6
Shift trades and time off
Employees can give up, pick up and trade shifts with manager approval, and managers see availability and time-off requests while building the schedule.
- 7
Labor cost preview
Entering forecast sales shows scheduled labor dollars and projected labor cost as a percentage of sales before publishing.
- 8
A 2.2 GPA, above 6 of 23
That is against the other shift scheduling apps we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
The plain part of Schedulefly you could make: time off and reports. What surrounds it you could not. The 2 things listed below take a company, not a weekend.
Schedulefly at a glance
- Pricing
- Free trial, from $30 per month for up to 19 staff
- Free plan
- No
- Free trial
- 30-day free trial, no credit card required
- Runs on
- Web, iOS, Android
- Made by
- Schedulefly
- Category
- Shift Scheduling
- Our grade
- 2.2 GPA, fair
The report card
Best for restaurant staff scheduling
Schedulefly makes restaurant schedules, handles shift trades and time off and previews labour cost, with team messaging. The price steps up with staff count, there is no time clock on the pages read, and it is built for restaurants.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | C | $30 a month for up to 19 staff, so about $6 a head for a team of five, against a middle of $5.65. It rises to $60 at 60 to 79 staff. |
| Free plan and trial | C | A 30-day trial with no card, then paid. There is no free plan. |
| Features | C | Schedule builder, trades and time off, labour cost preview, messaging and a manager logbook. The pages read do not list a time clock, which is a gap. |
| Ease of use | C | No store rating on record. You build the schedule and invite staff first. |
| Platforms and integrations | B | Web plus iOS and Android apps, with one integration listed. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Schedulefly is for
- Fits if you run a restaurant and want a rota, shift trades and a manager logbook
- Works for a single venue, as the price is set by staff count
Who it is not for
- Skip it if you need a time clock, as the pages read do not list one
- Not for you if you work outside restaurants and hospitality, as the site does not address them
- Watch out: the price steps up by staff count, from $30 to $60, and larger teams get a quote
- Watch out: the vendor's pricing page could not be read, so the prices come from its home page
Good to know
Good for
- Independent restaurants that want simple scheduling without extra modules
- Small teams: the price steps start at 19 staff for $30 a month
- Managers who want phone support from the vendor
Worth knowing
- The price follows staff count in steps of 20, from $30 up to $60 at 60 to 79 staff; larger teams get a quote.
- The pages read describe scheduling, messaging and labor cost, and do not list a time clock.
- It is built for restaurants and hospitality; the site does not address other industries.
- The site pricing page could not be read, so the prices come from the pricing section and FAQ on the home page.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$30
A month to start
Schedulefly is a paid product with a free trial, starting at $30 per month for up to 19 staff.
Up to 19 staff
$30
per month for up to 19 staff
All features included, month to month with no contract.
20-39 staff
$40
per month for up to 39 staff
Same features. The price rises with the number of staff.
40-59 staff
$50
per month for up to 59 staff
Same features. The price rises with the number of staff.
60-79 staff
$60
per month for up to 79 staff
Same features. Restaurants with 80 or more staff are asked to call for a quote.
Trying it first
30-day free trial, no credit card required
Read from schedulefly.com on Nov 12, 2026.
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
3
Places it runs: Web, iOS and Android
Restaurant staff scheduling priced by headcount, all features included. Here is what it does, as its own site describes it, and what it covers: reports, shift scheduling, time off.
Schedule builder, trades and time off, labour cost preview, messaging and a manager logbook.
- Schedule builder
- Schedules are created, copied and published quickly, and staff get schedules and changes by text and email.
- Shift trades and time off
- Employees can give up, pick up and trade shifts with manager approval, and managers see availability and time-off requests while building the schedule.
- Labor cost preview
- Entering forecast sales shows scheduled labor dollars and projected labor cost as a percentage of sales before publishing.
- Team messaging
- Announcements, reminders and schedule updates go out by text and email instead of group chats.
- Manager logbook and crib sheet
- Fly Notes is a shared manager logbook, and the Daily Crib Sheet summarizes who is working, manager notes, reminders and staff birthdays.
- Multi-location dashboard
- One login moves between every restaurant in a group, with communication across locations.
Where it runs
- Web
- iOS
- Android
What it works with
- Google Calendar
Schedulefly is made by Schedulefly.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
6/23
Other shift scheduling apps it is graded above
Schedulefly's GPA of 2.2 is higher than 6 of the 23 other shift scheduling apps we grade, and level with 4.
It stands best on platforms and integrations (B, above 2 of 23) and worst on features (C, above 0).
Its paid plans start at $30 a month, against a middle price of $5.33 for the category: 14 of the 17 others that charge start lower.
On features, ease of use and platforms it scores 2.3 out of 4. 8 tools score higher and cost less.
Each grade against the category
Every bar is all 24 shift scheduling apps we grade, cut by the letter each got. Schedulefly’s own letter is outlined.
- CValue for moneyAbove 2 of 23
- CFree plan and trialAbove 5 of 23
- CFeaturesAbove 0 of 23
- CEase of useAbove 0 of 23
- BPlatforms and integrationsAbove 2 of 23
Price against what you get
Each dot is one of 18 shift scheduling apps. Further left costs less; higher up scores better on features, ease of use and platforms. Schedulefly is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
The plain part of Schedulefly you could make: time off and reports. What surrounds it you could not. The 2 things listed below take a company, not a weekend.
That makes this kind of software worth paying for, not this one in particular: 13 of the 23 other shift scheduling apps grade higher. It costs $360 a year.
What you could make
- Time off and reports: an app builder makes these well.
What you could not
- A rota the whole staff sees on their phones, with swaps and alerts.
- A real app for iOS and Android. Something home-made would be a web page.
What this rests on. Schedulefly’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
7shifts, Homebase, When I Work, Sling by Toast and ZoomShift
The 5 tools Schedulefly is most often weighed against, with where each one differs from it.
- 3.0GPA
7shifts
Free plan · from $39.99/mo
Restaurant scheduling, time clock, tips and payroll, per location.
- 7shifts has a free plan. Schedulefly does not, though it has a free trial.
- Schedulefly also covers reports.
- 7shifts also covers team chat, payroll, time clock and applicant tracking.
- 3.2GPA
Homebase
Free plan · from $24/mo
Small-business scheduling, time clock and payroll, priced per location.
- Homebase has a free plan. Schedulefly does not, though it has a free trial.
- Schedulefly also covers reports.
- Homebase also covers team chat, payroll, time clock, job board posting and employee records.
- 2.8GPA
When I Work
Free trial · from $2.50/mo
Staff scheduling with auto-fill, shift trades and an add-on time clock.
- Schedulefly also covers reports.
- When I Work also covers auto-scheduling, team chat and time clock.
- 2.8GPA
Sling by Toast
Free plan · from $1.70/mo
Free shift scheduling for up to 30 users, with paid time clock tiers.
- Sling by Toast has a free plan. Schedulefly does not, though it has a free trial.
- Schedulefly also covers reports.
- Sling by Toast also covers tasks, auto-scheduling, team chat and time clock.
- 2.4GPA
ZoomShift
Free plan · from $2/mo
Employee scheduling and time clock, free for up to 20 users.
- ZoomShift has a free plan. Schedulefly does not, though it has a free trial.
- Schedulefly also covers reports.
- ZoomShift also covers auto-scheduling, time clock and applicant tracking.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
12
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Schedulefly free?
No, Schedulefly is a paid product, but you can try it first. 30-day free trial, no credit card required.
How much does Schedulefly cost?
Schedulefly lists 4 plans. Up to 19 staff: $30 per month for up to 19 staff.
What platforms does Schedulefly work on?
Schedulefly is available on Web, iOS and Android.
Does Schedulefly have a Windows app?
No Windows app was listed when its pages were read on Nov 12, 2026. Schedulefly is listed for Web, iOS and Android.
Does Schedulefly have a macOS app?
No macOS app was listed when its pages were read on Nov 12, 2026. Schedulefly is listed for Web, iOS and Android.
Is Schedulefly open source?
Schedulefly is not described as open source on its own site, as read on Nov 12, 2026.
What does Schedulefly integrate with?
Schedulefly's listing names Google Calendar. A listing names up to eight integrations, so it may connect to more.
Who makes Schedulefly?
Schedulefly is made by a company of the same name.
What are the alternatives to Schedulefly?
The closest alternatives to Schedulefly in our directory are 7shifts, Homebase, When I Work, Sling by Toast and ZoomShift.
How does Schedulefly compare with other shift scheduling apps?
Schedulefly's GPA of 2.2 is higher than 6 of the 23 other shift scheduling apps we grade, and level with 4.
Is Schedulefly good value for money?
ToolGPA grades Schedulefly C for value for money. Its paid plans start at $30 a month, against a middle price of $5.33 for the category: 14 of the 17 others that charge start lower.
Could I make my own version of Schedulefly?
The plain part of Schedulefly you could make: time off and reports. What surrounds it you could not.
Where this guide comes from
The prices, plans, platforms and features were read from Schedulefly’s own pages on Nov 12, 2026, and the grades were given on Nov 12, 2026. Graded from this listing, whose facts were read from Schedulefly's own pages on 12 November 2026. Its home page was blocked when we checked, so this rests on the listing. Not based on using the product, and shorter than our full reviews.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Schedulefly. Prices change, so check schedulefly.com before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
5,038
Tools graded, in 95 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
5,038
tools graded
95
categories
739
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Schedulefly, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/schedulefly
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Schedulefly: The Insider's Guide", checked Nov 12, 2026. https://toolgpa.com/tools/schedulefly
Know someone choosing between shift scheduling apps?
Send them this guide: toolgpa.com/tools/schedulefly/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded shift scheduling apps after Schedulefly, each with an Insider's Guide of its own.
- Shift Scheduling Insider's GuideEvery one of the 24 shift scheduling apps we grade, compared
- Connecteam Insider's GuideEmployee app for shifts, time clock, chat and HR, free up to 10 users3.2 GPA
- Homebase Insider's GuideSmall-business scheduling, time clock and payroll, priced per location3.2 GPA
- 7shifts Insider's GuideRestaurant scheduling, time clock, tips and payroll, per location3.0 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Schedulefly’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Schedulefly is a trademark of its owner, and this guide is not made, paid for or approved by Schedulefly. Prices and plans change: check schedulefly.com before you buy.