Schedulefly vs ZoomShift (2026): which should you pick?

Pick Schedulefly if

• Fits if you run a restaurant and want a rota, shift trades and a manager logbook
• Works for a single venue, as the price is set by staff count

Look elsewhere if

• Skip it if you need a time clock, as the pages read do not list one
• Not for you if you work outside restaurants and hospitality, as the site does not address them
• Watch out: the price steps up by staff count, from $30 to $60, and larger teams get a quote
• Watch out: the vendor's pricing page could not be read, so the prices come from its home page

Pick ZoomShift if

• Fits if you want a time clock and a schedule for about $2 a head
• Works for seasonal businesses that want to pause in quiet months

Look elsewhere if

• Skip it if you want hours to flow straight into your payroll software, as no payroll or other integrations are named
• Tight if you stay free, as schedules only go 2 weeks ahead for one location and 20 users, with no time clock
• Not for you if you need overtime warnings, auto-scheduling or a geofenced clock without paying for Premium at $4 a user
• Watch out: there's no set non-profit or education discount, only a price discussed on request

Schedulefly

• The price follows staff count in steps of 20, from $30 up to $60 at 60 to 79 staff; larger teams get a quote.
• The pages read describe scheduling, messaging and labor cost, and do not list a time clock.
• It is built for restaurants and hospitality; the site does not address other industries.
• The site pricing page could not be read, so the prices come from the pricing section and FAQ on the home page.

ZoomShift

• The free Essentials plan has no time clock or timesheets, schedules only 2 weeks ahead and covers one location and 20 users.
• Auto-scheduling, overtime warnings and the geofenced time clock need Premium.
• No payroll integrations are named on the site; timesheets are exported and sent to your payroll provider.
• There is no set non-profit or education discount; the vendor says it will discuss a price on request.

Schedulefly

Schedule builder

Schedules are created, copied and published quickly, and staff get schedules and changes by text and email.

Shift trades and time off

Employees can give up, pick up and trade shifts with manager approval, and managers see availability and time-off requests while building the schedule.

Labor cost preview

Entering forecast sales shows scheduled labor dollars and projected labor cost as a percentage of sales before publishing.

Team messaging

Announcements, reminders and schedule updates go out by text and email instead of group chats.

Manager logbook and crib sheet

Fly Notes is a shared manager logbook, and the Daily Crib Sheet summarizes who is working, manager notes, reminders and staff birthdays.

Multi-location dashboard

One login moves between every restaurant in a group, with communication across locations.

ZoomShift

Schedules from templates

Shift and schedule templates, availability and time-off requests, and multi-shift assignment for groups; Premium adds auto-scheduling.

Shift swaps and covers

Staff request covers and swap shifts in the app, and changes reach the team by email, text and push notifications.

Web and mobile time clock

Employees clock in for assigned shifts from a browser or the iPhone and Android apps, with break and meal tracking, GPS checks and IP address whitelisting.

Timesheets and payroll reports

Each finished shift creates a timesheet that managers edit and approve, then a payroll report breaks down hours and gross pay by location, position or person.

Overtime and attendance controls

Premium warns about overtime, blocks overlapping shifts and clock-ins that are too early or late, and compares scheduled with worked hours.

AI applicant screening

An applicant tracking tool filters candidates by your criteria and runs AI-led first interviews that score each answer.

Schedulefly

• Up to 19 staff$30

  per month for up to 19 staff

  All features included, month to month with no contract.

• 20-39 staff$40

  per month for up to 39 staff

  Same features. The price rises with the number of staff.

• 40-59 staff$50

  per month for up to 59 staff

  Same features. The price rises with the number of staff.

• 60-79 staff$60

  per month for up to 79 staff

  Same features. Restaurants with 80 or more staff are asked to call for a quote.

ZoomShift

• Essentials$0

  Up to 20 users and 1 location, scheduling up to 2 weeks ahead, team communication, reminders and shift confirmation.

• Starter$2

  per active user / month, billed annually ($2.50 billed monthly)

  Unlimited users and locations. Adds templates, availability and time off, swaps and covers, time clock, timesheets, PTO and break tracking, payroll report.

• Premium$4

  per active user / month, billed annually ($5 billed monthly)

  Adds auto-scheduling, overtime warnings, conflict prevention, early and late clock-in limits, a geofenced time clock and custom role permissions.

Schedulefly

No public discounts listed.

ZoomShift

• Annual discount

  About 20% off with annual billing

  Annual billing brings Starter to $2 and Premium to $4 per active user a month, against $2.50 and $5 billed monthly.