The Smart Tasks Insider’s Guide
Everything we know about Smart Tasks in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Smart Tasks
The Insider’s Guide
Color-coded to-do list and weekly planner for Apple devices
Every plan, grade, refund rule and rival among to-do list apps, read from Smart Tasks’s own pages.
Made by Francesco Prospato · checked Oct 9, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Smart Tasks’s own pages, its app-store listings and our grades. Every fact in it is on Smart Tasks’s page too, where it is kept up to date. Checked Oct 9, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.6
GPA, above 48 of the 123 other to-do list apps we grade
Smart Tasks is a personal to-do list and weekly planner for iPhone, iPad, Mac and Apple Watch, built by a solo developer. Tasks are sorted into color-coded categories and laid out day by day on a Next 7 Days screen, with Apple Calendar events shown above each day's tasks. The core app is free and needs no account. An optional Smart Tasks+ subscription adds reminders, routines, notes and iCloud sync.
To get you started, here are 9 things to know about Smart Tasks, taken from its own pages and our grades.
No account, no sign-up, and a task can be ticked off from a Home Screen widget without the app being opened.
- 1
Best for a color-coded week of tasks on Apple devices
Smart Tasks is a color-coded to-do list for iPhone, iPad, Mac and Apple Watch, with a Next 7 Days screen that puts each day's calendar events above its tasks.
- 2
Paid plans start at $1.50 a month when paid by the year
As its pricing page puts it: $2.99 per month, or $17.99 per year (US App Store).
- 3
There is a free plan
Free with no account: tasks, color-coded categories, the Next 7 Days view, widgets, calendar events, Siri and Shortcuts. Reminders, routines, notes, iCloud sync and unlimited categories need Smart Tasks+.
- 4
It runs on 2 platforms
iOS and macOS.
- 5
Color-coded categories
Each category takes one of 42 built-in colors or a custom one picked from the spectrum or a photo. Unlimited categories are part of Smart Tasks+.
- 6
Next 7 Days view
The opening screen lists today's tasks first with the rest of the week beneath, and an undated task can sit in a Whenever list until it gets a day.
- 7
Apple Calendar events beside tasks
Events from Apple Calendar appear above each day's tasks, including Google Calendar and Outlook calendars connected to it, and can be added, edited or deleted in the app.
- 8
A 2.6 GPA, above 48 of 123
That is against the other to-do list apps we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
The plain part of Smart Tasks you could make: tasks and calendar. What surrounds it you could not. The 3 things listed below take a company, not a weekend.
Smart Tasks at a glance
- Pricing
- Free plan, from $2.99 per month, or $17.99 per year (US App Store)
- Free plan
- Yes
- Free trial
- None stated
- Runs on
- macOS, iOS
- Made by
- Francesco Prospato, since 2020
- Category
- To-Do List Apps
- Our grade
- 2.6 GPA, good
- Store rating
- 4.7 on the App Store, 4,500 ratings
The report card
Best for a color-coded week of tasks on Apple devices
Smart Tasks is a color-coded to-do list for iPhone, iPad, Mac and Apple Watch, with a Next 7 Days screen that puts each day's calendar events above its tasks. But reminders, routines, notes and iCloud sync all need the paid tier at $17.99 a year, there's no Family Sharing or sync between Apple IDs, and there's nothing for Windows, Android or the web.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | B | $17.99 a year is about $1.50 a month, inside this category's cheaper quarter of $2.42, and one subscription covers every device on your Apple ID. Pay monthly at $2.99 and you'd spend double over a year, so don't. |
| Free plan and trial | C | Free with no account, and you get tasks, colour-coded categories, Next 7 Days, widgets, calendar events, Siri and Shortcuts. But reminders, routines, notes, unlimited categories and iCloud sync are all Smart Tasks+, and a to-do list that can't remind you is a tight one. |
| Features | C | It covers a personal week: 42 category colors, calendar events above each day's tasks, a Whenever list for undated things, widgets you can tick from and an Apple Watch app. The limits are real, with no sharing between Apple IDs and no Family Sharing for the subscription. |
| Ease of use | A | 4.74 from 4,500 App Store ratings. No account, no sign-up, and a task can be ticked off from a Home Screen widget without the app being opened. |
| Platforms and integrations | C | One family of devices: iPhone, iPad, Mac and Apple Watch, with Apple Calendar, Reminders, iCloud, Siri and Shortcuts. The FAQ says it's unavailable on Windows and Android, and there's no web version. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Smart Tasks is for
- Fits if you're on Apple devices and plan a week at a time by color-coded category
- Works for students who give each class its own color and want calendar events beside tasks
Who it is not for
- Skip it if you use Windows or Android, as the FAQ says it's unavailable there and there's no web version
- Tight if you're staying free, because reminders, routines, notes, iCloud sync and unlimited categories all need the paid tier
- Not for you if you share lists with family, since tasks can't sync between Apple IDs and there's no Family Sharing
- Pricey if you pay monthly, as $2.99 a month comes to about double the $17.99 yearly price
- Watch out: the site shows no prices, and the App Store lists three more paid items, $1.99 to $11.99, with no period
Good to know
Good for
- Apple users who plan a week at a time and want it color-coded
- Students who give each class its own color
- People who want a to-do list with no account or sign-up
- Seeing calendar events and tasks on one screen
Worth knowing
- Apple only: the FAQ says Smart Tasks is unavailable on Windows and Android, and there is no web version.
- Reminders, routines, notes, iCloud sync and unlimited categories all require the Smart Tasks+ subscription.
- Smart Tasks+ does not support Family Sharing, and tasks cannot be synced between different Apple IDs.
- The vendor's site gives no prices and points to the in-app subscription screen; the figures here are from the US App Store listing.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$1.50
A month to start, paid by the year. There is a free plan too
Smart Tasks has a free plan. Paid plans start at $2.99 per month, or $17.99 per year (US App Store).
Free
$0
Tasks, color-coded categories, Next 7 Days, widgets, Apple Calendar events, Siri and Shortcuts, with no account.
Smart Tasks + (Monthly)
$2.99
per month, US App Store in-app purchase
Unlimited categories, task reminders, recurring routines, notes, iCloud sync and custom swipe actions on every device signed in to one Apple ID.
Smart Tasks + (Annual)
$17.99
per year, US App Store in-app purchase
The same Smart Tasks+ features as the monthly subscription, paid once a year.
Smart Tasks +
$1.99 to $11.99
billing basis not shown on the App Store listing
Three further items named only Smart Tasks + are listed at $1.99, $9.99 and $11.99, with no billing period given.
The free plan
Free with no account: tasks, color-coded categories, the Next 7 Days view, widgets, calendar events, Siri and Shortcuts. Reminders, routines, notes, iCloud sync and unlimited categories need Smart Tasks+.
Read from apps.apple.com on Oct 9, 2026.
Ways to pay less
Annual discount
About half the monthly cost on the annual plan
The US App Store lists Smart Tasks + at $2.99 monthly and $17.99 annually. Twelve monthly payments come to $35.88, so the annual subscription costs about 50% less.
Stated on apps.apple.com
What the app costs elsewhere
Each country’s App Store price for “Smart Tasks + (Monthly)”, against $2.99 in the United States, in dollars at the day’s rate. The four cheapest and the four dearest of 11.
| Country | Price there | In dollars | Against the US |
|---|---|---|---|
| Turkey | ₺30,99 | $0.63 | 79% less |
| Philippines | ₱ 145.00 | $2.31 | 23% less |
| Indonesia | Rp 49ribu | $2.74 | 8% less |
| India | ₹ 269 | $2.78 | 7% less |
| Germany | 2,99 € | $3.35 | 12% more |
| Brazil | R$ 16,90 | $3.38 | 13% more |
| United Kingdom | £2.79 | $3.69 | 23% more |
| Mexico | $75.00 | $4.12 | 38% more |
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
2
Places it runs: macOS and iOS
Color-coded to-do list and weekly planner for Apple devices. Here is what it does, as its own site describes it, and what it covers: local-first, tasks, calendar.
The limits are real, with no sharing between Apple IDs and no Family Sharing for the subscription.
- Color-coded categories
- Each category takes one of 42 built-in colors or a custom one picked from the spectrum or a photo. Unlimited categories are part of Smart Tasks+.
- Next 7 Days view
- The opening screen lists today's tasks first with the rest of the week beneath, and an undated task can sit in a Whenever list until it gets a day.
- Apple Calendar events beside tasks
- Events from Apple Calendar appear above each day's tasks, including Google Calendar and Outlook calendars connected to it, and can be added, edited or deleted in the app.
- Widgets and Apple Watch
- Three widget types show today's list or a single category on the Home Screen, where a task can be checked off without opening the app. Lock Screen widgets and an Apple Watch app are included.
- Reminders and routines
- With Smart Tasks+, a task can carry one or several reminders, and routines repeat daily, weekly, monthly or a set number of days after the last completion.
- iCloud sync with no account
- Tasks are stored on the device. Smart Tasks+ syncs them through the user's own iCloud across iPhone, iPad, Mac and Apple Watch, with no sign-up.
Where it runs
- macOS
- iOS
What it works with
- Apple Calendar
- Apple Reminders
- iCloud
- Siri
- Shortcuts
Smart Tasks is made by Francesco Prospato, and has been around since 2020.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
48/123
Other to-do list apps it is graded above
Smart Tasks's GPA of 2.6 is higher than 48 of the 123 other to-do list apps we grade, and level with 43.
It stands best on ease of use (A, above 105 of 123) and worst on free plan and trial (C, above 6).
Its paid plans start at $1.50 a month when paid by the year, against a middle price of $3 for the category: 8 of the 68 others that charge start lower.
On features, ease of use and platforms it scores 2.7 out of 4. 6 tools score higher and cost less.
Each grade against the category
Every bar is all 124 to-do list apps we grade, cut by the letter each got. Smart Tasks’s own letter is outlined.
- BValue for moneyAbove 50 of 123
- CFree plan and trialAbove 6 of 123
- CFeaturesAbove 8 of 123
- AEase of useAbove 105 of 123
- CPlatforms and integrationsAbove 19 of 123
Price against what you get
Each dot is one of 99 to-do list apps. Further left costs less; higher up scores better on features, ease of use and platforms. Smart Tasks is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
The plain part of Smart Tasks you could make: tasks and calendar. What surrounds it you could not. The 3 things listed below take a company, not a weekend.
It costs $17.99 a year.
What you could make
- Tasks and calendar: an app builder makes these well.
What you could not
- Apps for macOS and iOS that stay in step with each other.
- It plugs into other products, Apple Calendar, Apple Reminders and iCloud among them.
- Hooks into the device itself: an Apple Watch app, widgets and the lock screen.
What this rests on. Smart Tasks’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Apple Reminders, GoodTask, Things 3, Clear and TeuxDeux
The 5 tools Smart Tasks is most often weighed against, with where each one differs from it.
- 3.6GPA
Apple Reminders
Free
Apple's free to-do app for iPhone, iPad, Mac and Apple Watch.
- Only Apple Reminders lists a web app.
- Smart Tasks also covers calendar.
- Apple Reminders also covers templates, natural-language input and kanban boards.
- 2.6GPA
GoodTask
Free trial · from $19.99 one-time
Task manager built on top of Apple Reminders and Calendar.
- Smart Tasks has a free plan. GoodTask does not, though it has a free trial.
- GoodTask can be bought with a one-time purchase.
- GoodTask also covers templates and kanban boards.
- 2.6GPA
Things 3
Free trial · from $9.99 one-time
Personal task manager for Apple devices, sold as a one-time purchase.
- Smart Tasks has a free plan. Things 3 does not, though it has a free trial.
- Things 3 can be bought with a one-time purchase.
- Things 3 also covers Markdown and natural-language input.
- 2.2GPA
Clear
Free plan · from $3.99
Gesture-driven list app with no buttons, free on iPhone and Android.
- Only Smart Tasks lists a macOS app.
- Only Clear lists a web app.
- Only Clear lists an Android app.
- 2.4GPA
TeuxDeux
Free plan · from $3/mo
Minimal day-by-day to-do list modeled on a sheet of paper.
- Only Smart Tasks lists a macOS app.
- Only TeuxDeux lists a web app.
- Only TeuxDeux lists an Android app.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
14
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Smart Tasks free?
Smart Tasks has a free plan. Free with no account: tasks, color-coded categories, the Next 7 Days view, widgets, calendar events, Siri and Shortcuts.
How much does Smart Tasks cost?
Smart Tasks lists 4 plans. Free: $0.
What platforms does Smart Tasks work on?
Smart Tasks is available on iOS and macOS.
Does Smart Tasks offer any discounts?
Smart Tasks publicly lists the following: About half the monthly cost on the annual plan.
How is Smart Tasks rated?
Smart Tasks's iPhone and iPad app averages 4.7 out of 5 from 4,500 ratings on the App Store in the United States, as read on Oct 9, 2026.
Does Smart Tasks have an Android app?
No Android app was listed when its pages were read on Oct 9, 2026. Smart Tasks is listed for iOS and macOS.
Does Smart Tasks have a Windows app?
No Windows app was listed when its pages were read on Oct 9, 2026. Smart Tasks is listed for iOS and macOS.
Is Smart Tasks open source?
Smart Tasks is not described as open source on its own site, as read on Oct 9, 2026.
What does Smart Tasks integrate with?
Smart Tasks's listing names Apple Calendar, Apple Reminders, iCloud, Siri and Shortcuts.
Who makes Smart Tasks?
Smart Tasks is made by Francesco Prospato. It dates from 2020.
What are the alternatives to Smart Tasks?
The closest alternatives to Smart Tasks in our directory are Apple Reminders, GoodTask, Things 3, Clear and TeuxDeux.
How does Smart Tasks compare with other to-do list apps?
Smart Tasks's GPA of 2.6 is higher than 48 of the 123 other to-do list apps we grade, and level with 43.
Is Smart Tasks good value for money?
ToolGPA grades Smart Tasks B for value for money. Its paid plans start at $1.50 a month when paid by the year, against a middle price of $3 for the category: 8 of the 68 others that charge start lower.
Could I make my own version of Smart Tasks?
The plain part of Smart Tasks you could make: tasks and calendar. What surrounds it you could not.
Where this guide comes from
The prices, plans, platforms and features were read from Smart Tasks’s own pages on Oct 9, 2026, and the grades were given on Oct 10, 2026. Graded from this listing, whose facts were read from Smart Tasks' own pages on 9 October 2026, and its App Store rating. Also tested with a demo account on 2026-04-07.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Francesco Prospato. Prices change, so check smarttasksapp.com before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
3,189
Tools graded, in 94 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
3,189
tools graded
94
categories
426
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Smart Tasks, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/smart-tasks
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Smart Tasks: The Insider's Guide", checked Oct 9, 2026. https://toolgpa.com/tools/smart-tasks
Know someone choosing between to-do list apps?
Send them this guide: toolgpa.com/tools/smart-tasks/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded to-do list apps after Smart Tasks, each with an Insider's Guide of its own.
- To-Do List Apps Insider's GuideEvery one of the 124 to-do list apps we grade, compared
- Apple Reminders Insider's GuideApple's free to-do app for iPhone, iPad, Mac and Apple Watch3.6 GPA
- Microsoft To Do Insider's GuideFree to-do list from Microsoft that syncs with Outlook tasks3.6 GPA
- Google Tasks Insider's GuideGoogle's to-do list, built into Gmail, Calendar, Chat and Docs3.4 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Smart Tasks’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Smart Tasks is a trademark of its owner, and this guide is not made, paid for or approved by Francesco Prospato. Prices and plans change: check smarttasksapp.com before you buy.