Smart Tasks
Color-coded to-do list and weekly planner for Apple devices
What is Smart Tasks?
Smart Tasks is a personal to-do list and weekly planner for iPhone, iPad, Mac and Apple Watch, built by a solo developer. Tasks are sorted into color-coded categories and laid out day by day on a Next 7 Days screen, with Apple Calendar events shown above each day's tasks. The core app is free and needs no account. An optional Smart Tasks+ subscription adds reminders, routines, notes and iCloud sync.
Smart Tasks has a free plan. Paid plans start at $2.99 per month, or $17.99 per year (US App Store). See every plan
Good for
- Apple users who plan a week at a time and want it color-coded
- Students who give each class its own color
- People who want a to-do list with no account or sign-up
- Seeing calendar events and tasks on one screen
Worth knowing
- Apple only: the FAQ says Smart Tasks is unavailable on Windows and Android, and there is no web version.
- Reminders, routines, notes, iCloud sync and unlimited categories all require the Smart Tasks+ subscription.
- Smart Tasks+ does not support Family Sharing, and tasks cannot be synced between different Apple IDs.
- The vendor's site gives no prices and points to the in-app subscription screen; the figures here are from the US App Store listing.
Key features
- Color-coded categories
- Each category takes one of 42 built-in colors or a custom one picked from the spectrum or a photo. Unlimited categories are part of Smart Tasks+.
- Next 7 Days view
- The opening screen lists today's tasks first with the rest of the week beneath, and an undated task can sit in a Whenever list until it gets a day.
- Apple Calendar events beside tasks
- Events from Apple Calendar appear above each day's tasks, including Google Calendar and Outlook calendars connected to it, and can be added, edited or deleted in the app.
- Widgets and Apple Watch
- Three widget types show today's list or a single category on the Home Screen, where a task can be checked off without opening the app. Lock Screen widgets and an Apple Watch app are included.
- Reminders and routines
- With Smart Tasks+, a task can carry one or several reminders, and routines repeat daily, weekly, monthly or a set number of days after the last completion.
- iCloud sync with no account
- Tasks are stored on the device. Smart Tasks+ syncs them through the user's own iCloud across iPhone, iPad, Mac and Apple Watch, with no sign-up.
Smart Tasks pricing
- Starts at
- $2.99 per month, or $17.99 per year (US App Store)
- Free plan
- Free with no account: tasks, color-coded categories, the Next 7 Days view, widgets, calendar events, Siri and Shortcuts. Reminders, routines, notes, iCloud sync and unlimited categories need Smart Tasks+.
- Free trial
- None listed
| Plan | Price | What you get |
|---|---|---|
| Free | $0 | Tasks, color-coded categories, Next 7 Days, widgets, Apple Calendar events, Siri and Shortcuts, with no account. |
| Smart Tasks + (Monthly) | $2.99per month, US App Store in-app purchase | Unlimited categories, task reminders, recurring routines, notes, iCloud sync and custom swipe actions on every device signed in to one Apple ID. |
| Smart Tasks + (Annual) | $17.99per year, US App Store in-app purchase | The same Smart Tasks+ features as the monthly subscription, paid once a year. |
| Smart Tasks + | $1.99 to $11.99billing basis not shown on the App Store listing | Three further items named only Smart Tasks + are listed at $1.99, $9.99 and $11.99, with no billing period given. |
Read from apps.apple.com on Oct 9, 2026. Prices change, so confirm with Smart Tasks before you buy.
Ways to pay less
- Annual discountAbout half the monthly cost on the annual plan
The US App Store lists Smart Tasks + at $2.99 monthly and $17.99 annually. Twelve monthly payments come to $35.88, so the annual subscription costs about 50% less.
Stated on apps.apple.com
How people rate the Smart Tasks app
4.7
out of 5 for the iPhone and iPad app
- 5 stars86%
- 4 stars8%
- 3 stars3%
- 2 stars<1%
- 1 star2%
4,500 ratings on the App Store in the United States, read Oct 9, 2026. It rates the app, not everything the product does. See the listing
Works with
Smart Tasks alternatives
- Smart Tasks vs GoodTask
Free trial · from $19.99 one-time
- Smart Tasks vs Things 3
Free trial · from $9.99 one-time
- Smart Tasks vs Clear
Free plan · from $3.99
- Smart Tasks vs TeuxDeux
Free plan · from $3/mo
Common questions
Is Smart Tasks free?
Smart Tasks has a free plan. Free with no account: tasks, color-coded categories, the Next 7 Days view, widgets, calendar events, Siri and Shortcuts. Reminders, routines, notes, iCloud sync and unlimited categories need Smart Tasks+. Paid plans start at $2.99 per month, or $17.99 per year (US App Store).
How much does Smart Tasks cost?
Smart Tasks lists 4 plans. Free: $0. Smart Tasks + (Monthly): $2.99 per month, US App Store in-app purchase. Smart Tasks + (Annual): $17.99 per year, US App Store in-app purchase. Smart Tasks +: $1.99 to $11.99 billing basis not shown on the App Store listing. Prices were read from apps.apple.com on Oct 9, 2026.
What platforms does Smart Tasks work on?
Smart Tasks is available on iOS and macOS.
Does Smart Tasks offer any discounts?
Smart Tasks publicly lists the following: About half the monthly cost on the annual plan.
How is Smart Tasks rated?
Smart Tasks's iPhone and iPad app averages 4.7 out of 5 from 4,500 ratings on the App Store in the United States, as read on Oct 9, 2026. That is the store's rating of the app, not a score from us.
Does Smart Tasks have an Android app?
No Android app was listed when its pages were read on Oct 9, 2026. Smart Tasks is listed for iOS and macOS.
Does Smart Tasks have a Windows app?
No Windows app was listed when its pages were read on Oct 9, 2026. Smart Tasks is listed for iOS and macOS.
Is Smart Tasks open source?
Smart Tasks is not described as open source on its own site, as read on Oct 9, 2026.
What does Smart Tasks integrate with?
Smart Tasks's listing names Apple Calendar, Apple Reminders, iCloud, Siri and Shortcuts. A listing names up to eight integrations, so it may connect to more.
Who makes Smart Tasks?
Smart Tasks is made by Francesco Prospato. It dates from 2020.
What are the alternatives to Smart Tasks?
The closest alternatives to Smart Tasks in our directory are Apple Reminders, GoodTask, Things 3, Clear and TeuxDeux. Each one has a side-by-side comparison with Smart Tasks.
Sources for this page
The prices, plans, platforms and features above were read from these pages on Oct 9, 2026. What people say is linked where it appears.