Task Flow
Task manager with list and board projects for Apple devices
What is Task Flow?
Task Flow is a task manager for iPhone, iPad, Mac and Apple Vision. Tasks live in projects shown as sectioned lists or kanban boards, a single task can belong to several projects, and a My Task Flow view gathers the tasks to do next from all of them. The app is free with up to five projects, syncs through the user's own iCloud account, and sells Task Flow+ as a subscription or a lifetime purchase.
Task Flow has a free plan. Paid plans start at $2.99 per month, or $19.99 per year. See every plan
Good for
- People whose tasks belong to more than one project at once
- Apple users who want both list and board views of a project
- Buyers who prefer a lifetime purchase to a subscription
Worth knowing
- Apple platforms only: the App Store lists iPhone, iPad, Mac and Apple Vision, with no Android, Windows or web version.
- The free version stops at five projects and one attachment upload per day, according to the terms of use.
- Multiple reminders per task, task priorities and premium themes are listed as Task Flow Plus features in the vendor's press kit.
- Data syncs only through the user's own iCloud account; there is no separate Task Flow account or sign-in.
Key features
- My Task Flow view
- A view that collects the tasks to do next from any project into sections such as Recent, Today and Upcoming, plus custom sections the user adds.
- Tasks in several projects
- One task can be added to more than one project and ordered separately in each. Completing it in one project marks it done in all of them.
- List and board layouts
- Each project is shown as a sectioned list or as a kanban board, and can be given its own icon and color.
- Subtasks, notes and attachments
- Subtasks are full tasks with their own due date, priority, notes and further subtasks. Notes accept Markdown checklists, and files can be attached to a task.
- Reminders and recurring tasks
- A task can carry several reminders, and repeats use presets or custom rules such as every Tuesday and Thursday or the last Friday of a month, with an optional end date.
- Task Flow AI
- On-device features built on Apple Intelligence summarize the Today view, suggest subtasks and reword tasks. Version 5.0 creates tasks from text, dictation or photos; some of it needs iOS 27.
Task Flow pricing
- Starts at
- $2.99 per month, or $19.99 per year
- Free plan
- Up to five projects, unlimited tasks, one attachment upload per day and iCloud sync, with My Task Flow, list and board layouts, widgets, subtasks and the focus timer.
- Free trial
- 2-week free trial with the annual Task Flow+ subscription
| Plan | Price | What you get |
|---|---|---|
| Free | $0 | Up to five projects and one attachment upload per day, with My Task Flow, list and board layouts, subtasks, notes, widgets and the focus timer. |
| Task Flow+ Monthly | $2.99per month | Removes the project and attachment limits; the press kit also lists multiple reminders, task priorities and premium themes. |
| Task Flow+ Annual | $19.99per year | The same Task Flow+ features billed once a year, after a 2-week free trial. |
| Task Flow+ Lifetime | $49.99one-time purchase | Task Flow+ unlocked with a single in-app purchase in place of a subscription. |
Read from apps.apple.com on Oct 9, 2026. Prices change, so confirm with Task Flow before you buy.
Ways to pay less
- Annual discountAnnual plan costs about 44% less than monthly
The US App Store lists Task Flow+ at $2.99 monthly or $19.99 annually, so a year on the annual plan costs about 44% less than twelve monthly payments.
Stated on apps.apple.com - Lifetime licenseTask Flow+ Lifetime for a one-time $49.99
A Lifetime in-app purchase unlocks Task Flow+ with a single payment in place of the monthly or annual subscription.
Stated on apps.apple.com - Other savingsOne subscription covers a Family Sharing group
The vendor's FAQ says a Task Flow subscription can be shared through Apple's Family Sharing, so family members use the paid features without buying their own.
Stated on taskflowapp.com
How people rate the Task Flow app
4.6
out of 5 for the iPhone and iPad app
- 5 stars82%
- 4 stars10%
- 3 stars3%
- 2 stars2%
- 1 star4%
329 ratings on the App Store in the United States, read Oct 9, 2026. It rates the app, not everything the product does. See the listing
Works with
Task Flow alternatives
- Task Flow vs Things 3
Free trial · from $9.99 one-time
- Task Flow vs Todoist
Free plan · from $5/mo
- Task Flow vs TickTick
Free plan · from $49.99/yr
- Task Flow vs 2Do
Free plan · from $9.99 one-time
- Task Flow vs GoodTask
Free trial · from $19.99 one-time
Common questions
Is Task Flow free?
Task Flow has a free plan. Up to five projects, unlimited tasks, one attachment upload per day and iCloud sync, with My Task Flow, list and board layouts, widgets, subtasks and the focus timer. Paid plans start at $2.99 per month, or $19.99 per year.
How much does Task Flow cost?
Task Flow lists 4 plans. Free: $0. Task Flow+ Monthly: $2.99 per month. Task Flow+ Annual: $19.99 per year. Task Flow+ Lifetime: $49.99 one-time purchase. Prices were read from apps.apple.com on Oct 9, 2026.
What platforms does Task Flow work on?
Task Flow is available on iOS and macOS.
Does Task Flow offer any discounts?
Task Flow publicly lists the following: Annual plan costs about 44% less than monthly; Task Flow+ Lifetime for a one-time $49.99; One subscription covers a Family Sharing group.
How is Task Flow rated?
Task Flow's iPhone and iPad app averages 4.6 out of 5 from 329 ratings on the App Store in the United States, as read on Oct 9, 2026. That is the store's rating of the app, not a score from us.
Does Task Flow have an Android app?
No Android app was listed when its pages were read on Oct 9, 2026. Task Flow is listed for iOS and macOS.
Does Task Flow have a Windows app?
No Windows app was listed when its pages were read on Oct 9, 2026. Task Flow is listed for iOS and macOS.
Is Task Flow open source?
Task Flow is not described as open source on its own site, as read on Oct 9, 2026.
What does Task Flow integrate with?
Task Flow's listing names iCloud, Apple Reminders, Siri and Apple Shortcuts. A listing names up to eight integrations, so it may connect to more.
Does Task Flow have a free trial?
Yes. 2-week free trial with the annual Task Flow+ subscription.
Who makes Task Flow?
Task Flow is made by Vladimir Butko.
What are the alternatives to Task Flow?
The closest alternatives to Task Flow in our directory are Things 3, Todoist, TickTick, 2Do and GoodTask. Each one has a side-by-side comparison with Task Flow.
Sources for this page
The prices, plans, platforms and features above were read from these pages on Oct 9, 2026. What people say is linked where it appears.