Upbase review (2026): is the free plan enough?
Client work management with a personal daily planner
Black Friday: is there a Upbase sale?
Upbase report card
Fair · out of 4.0 · graded Nov 13, 2026
Best for client work plus a daily planner
Upbase is a project tool for small agencies with a daily planner and time blocking on top, and the free plan includes unlimited tasks. But the free plan stops at 5 projects and 3 guests, Premium is $10 per user a month, and recurring tasks and reminders sit behind it.
Who Upbase is for
- Fits if you run a small agency and want clients to see their own tasks as guests
- Works for solo planners who want time blocking and can stay inside 5 projects
Who Upbase is not for
- Pricey if you pay per person: $10 a user a month, against a typical $3.99 for this category
- Tight if you stay free, because it's 5 projects and 3 guests
- Too light for you if you want recurring tasks or reminders without paying, as both are Premium
- Watch out: each workspace is upgraded and charged separately
- Watch out: the pricing page shows no monthly-billed per-user price, only $10 a user
Why Upbase gets a 2.0
Five grades, each with its reason. The GPA is their average: an A is 4 points, an F is none.
- DValue for money$10 per user a month on yearly billing, when this category's dearest tenth starts at $9. The flat Unlimited plan is $99 a month, and a team of five on Premium pays $50 a month.
- CFree plan and trialFree forever, with unlimited tasks, time tracking and the planner. But 5 projects and 3 guests is a cap you'll hit, and Premium has a 14-day trial.
- CFeaturesList, board and calendar views, time blocking, client guests, time tracking and Google Calendar sync. Recurring tasks, reminders and custom fields need Premium, and API access is listed as in progress.
- CEase of useProjects, views and client guests all have to be set up before it is useful. No store rating is on record.
- BPlatforms and integrationsWeb, iPhone, Android and a browser extension, with Google Calendar, Docs, Sheets and Slides. No desktop app is listed.
What these grades rest on. Graded from this listing, whose facts were read from Upbase's own pages on 13 November 2026. Not based on using the product, and shorter than our full reviews. How we review and grade.
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<a href="https://toolgpa.com/tools/upbase#review"><img src="https://toolgpa.com/badge/upbase.svg" alt="Upbase: 2.0 GPA on ToolGPA" width="196" height="56"></a>Where Upbase stands among to-do list apps
Upbase's GPA of 2.0 is higher than 2 of the 133 other to-do list apps we grade, and level with 5.
It stands best on platforms and integrations (B, above 80 of 133) and worst on value for money (D, above 0).
Its paid plans start at $10 a month for each person, against a middle price of $3 for the category: 69 of the 71 others that charge start lower.
On features, ease of use and platforms it scores 2.3 out of 4. 44 tools score higher and cost less.
Each grade against the category
Every bar is all 134 to-do list apps we grade, cut by the letter each got. Upbase’s own letter is outlined.
- DValue for moneyAbove 0 of 133, level with 13
- CFree plan and trialAbove 7 of 133, level with 65
- CFeaturesAbove 8 of 133, level with 82
- CEase of useAbove 10 of 133, level with 52
- BPlatforms and integrationsAbove 80 of 133, level with 36
Price against what you get
Each dot is one of 106 to-do list apps. Further left costs less, and higher up scores better on features, ease of use and platforms. Point at a dot to see which tool it is.
Features, ease of use and platforms, averaged
What paid plans start at, a month (each step along is roughly double) →
- The best score at each price
- Has a free plan
- No free plan
Keep Upbase, or make your own?
Keep it
The plain part of Upbase you could make: tasks, kanban boards, calendar, time blocking and time tracking. What surrounds it you could not. The 3 things listed below take a company, not a weekend.
That makes this kind of software worth paying for, not this one in particular: 126 of the 133 other to-do list apps grade higher. It costs $120 a year.
What you could make
- Tasks, kanban boards, calendar, time blocking and time tracking: an app builder makes these well.
What you could not
- A real app for iOS and Android. Something home-made would be a web page.
- It is priced for each person, which means accounts and billing for a team.
- AI features, unless you pay a model provider for each request yourself.
What this rests on. Upbase’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
What is Upbase?
Upbase is a project and task manager aimed at small agencies and service teams, with a client dashboard, time tracking, docs and chat. It also has a daily and weekly planner with time blocking, and its pages say it can be used for personal planning alone.
Worth knowing
- The free plan stops at 5 projects and 3 guests; recurring tasks, reminders and custom fields need Premium.
- The pricing page does not show a monthly-billed per-user price, only $10 per user a month at the default view.
- Per-user plans are charged per workspace, so each workspace is upgraded separately.
- API access is listed as in progress.
Key features
- Daily and weekly planner
- Drag tasks onto days of a weekly planner, block out time for each one, and see the team's schedule in one view.
- Client dashboard and guests
- Clients are added as guests who see only what is shared with them. Free includes 3 guests; Premium has unlimited.
- Tasks in list, board and calendar views
- Tasks are unlimited on every plan, with custom fields, recurring tasks and reminders on the paid plans.
- Time tracking and timesheets
- Track time on tasks on every plan. Timesheets are part of Premium and Unlimited.
- Google Calendar two-way sync
- Shows Upbase tasks and Google Calendar events together. The comparison table lists it for Premium and Unlimited.
Upbase pricing
As of Nov 13, 2026, Upbase has a free plan, and paid plans start at $10 per user / month, billed yearly.
- Starts at
- $10 per user / month, billed yearly
- Free plan
- Unlimited tasks, 5 projects, 3 free guests, unlimited members and storage, time tracking and the daily planner.
- Free trial
- 14-day free trial of Premium
| Plan | Price | What you get |
|---|---|---|
| Free | $0 | Unlimited tasks, 5 projects, 3 free guests, list, board and calendar views, daily planner and time tracking. |
| Premium | $10per user / month, billed yearly (monthly price not shown) | Unlimited projects and guests, custom fields, automations, recurring tasks, reminders, timesheets, AI assistant. |
| Unlimited | $99per month for unlimited users, billed yearly ($119 billed monthly) | The Premium features at a flat price for every user in a single workspace. |
Read from upbase.io on Nov 13, 2026. Prices change, so confirm with Upbase before you buy.
Ways to pay less
- Annual discountYearly billing lowers the flat plan to $99
The Unlimited plan is $119 per month billed monthly or $99 per month billed yearly, according to the pricing page FAQ.
Stated on upbase.io
Works with
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Common questions
Does Upbase have a Windows app?
No Windows app was listed when its pages were read on Nov 13, 2026. Upbase is listed for Web, iOS and Android.
Does Upbase have a macOS app?
No macOS app was listed when its pages were read on Nov 13, 2026. Upbase is listed for Web, iOS and Android.
Is Upbase open source?
Upbase is not described as open source on its own site, as read on Nov 13, 2026.
Sources for this page
The prices, plans, platforms and features above were read from these pages on Nov 13, 2026.