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Zoho ToDo

Task manager for teams, bundled with Zoho Mail and Workplace

Free plan · from $1/moTo-Do ListsChecked Oct 9, 2026
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What is Zoho ToDo?

Zoho ToDo is the task manager that comes with Zoho Mail and Zoho Workplace, with a web app and mobile apps for iOS and Android. Tasks are either personal or attached to a group, and carry subtasks, priorities, categories, tags, reminders and recurrence, shown as a list or a kanban board. It has no plan of its own: it is one of the products included in the Zoho Mail and Workplace plans.

Zoho ToDo has a free plan. Paid plans start at $1 per user / month, billed annually (Zoho Mail Lite). See every plan

Good for

  • Teams already using Zoho Mail or Zoho Workplace
  • Organizations that assign and discuss tasks inside groups
  • Zoho users who want CRM, Projects and Desk tasks on one screen

Worth knowing

  • Not sold on its own: Zoho ToDo comes with Zoho Mail and Zoho Workplace plans, which are priced per user.
  • Assigning one task to several people, up to 5, is limited to paid plans.
  • Collaboration is built around an organization: the help pages describe assigning tasks to, and inviting, members of the same Zoho organization.
  • Mail Lite and Mail Premium are billed annually only, and the Forever Free plan is offered only in select data centers.

Key features

Personal and group tasks
Personal tasks are visible to their owner and assignee. Group tasks belong to a Streams group, where every member can view, track and comment on them.
Subtasks, priorities and statuses
A task splits into subtasks with their own assignees, takes a High, Medium or Low priority, and can use custom color-coded statuses beyond Open and Closed.
List and kanban views
Tasks are shown as a list or as a kanban board, and can be sorted and filtered, with the chosen filters kept for the next visit.
Reminders and recurring tasks
Tasks take start and due dates, reminders by notification or email, an overdue alert, and daily, weekly, monthly or yearly recurrence.
Tasks from email
In Zoho Mail an email becomes a task from its menu, with the subject as the title. A task can also be created by sending yourself an email in a set format.
Unified View
One screen gathers tasks from Zoho ToDo, CRM, Projects, People, Desk and Connect, once each integration has been switched on in Zoho Mail.

Zoho ToDo pricing

Starts at
$1 per user / month, billed annually (Zoho Mail Lite)
Free plan
The mobile apps are free downloads, and Zoho points people without a plan to Zoho Mail's Forever Free plan: up to 5 users on one domain, in select data centers. Multiple assignees need a paid plan.
Free trial
15-day free trial of the highest edition, no credit card required
Free$0Zoho Mail's Forever Free plan: up to 5 users on one domain with 5 GB of mail storage each, in select data centers. One assignee per task.
Mail Lite$1per user / month, billed annually; no monthly planZoho Mail with 5 GB of mail storage per user ($1.25 for 10 GB). ToDo is included, along with Calendar and the free edition of Cliq.
Workplace Standard$3per user / month, billed annually ($4 billed monthly)30 GB of mail storage per user. ToDo is included alongside WorkDrive, the office apps, Cliq, Meeting and Vault.
Mail Premium$4per user / month, billed annually; no monthly plan50 GB of mail storage per user plus 50 GB of retention storage, with email retention and eDiscovery. ToDo and Calendar are included.
Workplace Professional$6per user / month, billed annually ($7 billed monthly)100 GB of mail storage per user and 1 TB of team file storage. ToDo is included alongside the full Workplace suite, with Connect added.
Workplace EnterpriseCustomThe highest plans and custom limits of the included Workplace products, priced through sales.

Read from zoho.com on Oct 9, 2026. Prices change, so confirm with Zoho ToDo before you buy.

Pricing in detail

Ways to pay less

  • Annual discountLower Workplace rates with annual billing

    Zoho's pricing lists Workplace Standard at $3 per user a month billed annually against $4 billed monthly, and Workplace Professional at $6 against $7.

    Stated on zoho.com

Works with

  • Zoho Mail
  • Zoho CRM
  • Zoho Projects
  • Zoho People
  • Zoho Desk
  • Zoho Connect
  • Zoho WorkDrive
  • Zoho Cliq

Zoho ToDo alternatives

All Zoho ToDo alternatives comparedAll to-do list apps

Common questions

Is Zoho ToDo free?

Zoho ToDo has a free plan. The mobile apps are free downloads, and Zoho points people without a plan to Zoho Mail's Forever Free plan: up to 5 users on one domain, in select data centers. Multiple assignees need a paid plan. Paid plans start at $1 per user / month, billed annually (Zoho Mail Lite).

How much does Zoho ToDo cost?

Zoho ToDo lists 6 plans. Free: $0. Mail Lite: $1 per user / month, billed annually; no monthly plan. Workplace Standard: $3 per user / month, billed annually ($4 billed monthly). Mail Premium: $4 per user / month, billed annually; no monthly plan. Workplace Professional: $6 per user / month, billed annually ($7 billed monthly). Workplace Enterprise: custom pricing. Prices were read from zoho.com on Oct 9, 2026.

What platforms does Zoho ToDo work on?

Zoho ToDo is available on Web, iOS and Android.

Does Zoho ToDo offer any discounts?

Zoho ToDo publicly lists the following: Lower Workplace rates with annual billing.

Does Zoho ToDo have a Windows app?

No Windows app was listed when its pages were read on Oct 9, 2026. Zoho ToDo is listed for Web, iOS and Android.

Does Zoho ToDo have a macOS app?

No macOS app was listed when its pages were read on Oct 9, 2026. Zoho ToDo is listed for Web, iOS and Android.

Is Zoho ToDo open source?

Zoho ToDo is not described as open source on its own site, as read on Oct 9, 2026.

What does Zoho ToDo integrate with?

Zoho ToDo's listing names Zoho Mail, Zoho CRM, Zoho Projects, Zoho People, Zoho Desk, Zoho Connect, Zoho WorkDrive and Zoho Cliq. A listing names up to eight integrations, so it may connect to more.

Does Zoho ToDo have a free trial?

Yes. 15-day free trial of the highest edition, no credit card required.

Who makes Zoho ToDo?

Zoho ToDo is made by Zoho Corporation.

What are the alternatives to Zoho ToDo?

The closest alternatives to Zoho ToDo in our directory are Microsoft To Do, Google Tasks, Todoist, Any.do and TickTick. Each one has a side-by-side comparison with Zoho ToDo.

Sources for this page

The prices, plans, platforms and features above were read from these pages on Oct 9, 2026.