Microsoft To Do vs Zoho ToDo
Price, platforms and features side by side. The table says where each price was read and when.
Microsoft To Do
Free to-do list from Microsoft that syncs with Outlook tasks
Zoho ToDo
Task manager for teams, bundled with Zoho Mail and Workplace
Where they differ
- Microsoft To Do is free. Zoho ToDo starts at $1 per user / month, billed annually (Zoho Mail Lite).
- Only Microsoft To Do lists Windows and macOS apps.
- Zoho ToDo also covers kanban boards.
At a glance
| Microsoft To Do | Zoho ToDo | |
|---|---|---|
| Pricing | Free | Free plan |
| Starts at | Free | $1 per user / month, billed annually (Zoho Mail Lite) |
| Free plan | The whole app is free: lists, My Day, due dates, reminders, steps, notes, shared lists and up to 25MB of file attachments on a task. | The mobile apps are free downloads, and Zoho points people without a plan to Zoho Mail's Forever Free plan: up to 5 users on one domain, in select data centers. Multiple assignees need a paid plan. |
| Free trial | None listed | 15-day free trial of the highest edition, no credit card required |
| Web | ||
| macOS | ||
| Windows | ||
| iOS | ||
| Android | ||
| Made by | Microsoft Corporation | Zoho Corporation |
| Price read from | apps.apple.com | zoho.com |
| Checked | Oct 4, 2026 | Oct 9, 2026 |
Who each one suits
Microsoft To Do
- People who already use Outlook or Microsoft 365
- Anyone who wants a to-do list with no paid tier
- Sharing simple lists with family or coworkers
Zoho ToDo
- Teams already using Zoho Mail or Zoho Workplace
- Organizations that assign and discuss tasks inside groups
- Zoho users who want CRM, Projects and Desk tasks on one screen
Worth knowing
Microsoft To Do
- Signing in requires a personal Microsoft account or a work or school account.
- Lists can be shared only between personal Microsoft accounts or between accounts in the same workplace or school.
- No Linux app is listed; the vendor names Windows, Mac, iOS, Android and the web.
Zoho ToDo
- Not sold on its own: Zoho ToDo comes with Zoho Mail and Zoho Workplace plans, which are priced per user.
- Assigning one task to several people, up to 5, is limited to paid plans.
- Collaboration is built around an organization: the help pages describe assigning tasks to, and inviting, members of the same Zoho organization.
- Mail Lite and Mail Premium are billed annually only, and the Forever Free plan is offered only in select data centers.
Key features
Microsoft To Do
- My Day
- A daily list that resets every night. Tasks left unfinished go back to the Tasks list and appear among the next day's suggestions.
- Lists, steps and notes
- Tasks sit in lists and can have due dates, reminders, notes, a breakdown into steps and up to 25MB of attached files.
- Shared lists
- A list is shared by sending an invitation link, and it stays in sync as members make changes. Access can later be limited to current members or switched off.
- Outlook and Planner
- Tasks are stored in Exchange Online, so they show up in both To Do and Outlook Tasks. Flagged email can be handled as tasks, and Planner tasks can be seen in To Do.
- Sync across devices
- Signing in with the same account on each device keeps lists in step; the vendor says the app updates every 5 seconds.
- Tasks API
- Microsoft points developers to the public Outlook Tasks REST API for reading and updating the tasks that To Do stores.
Zoho ToDo
- Personal and group tasks
- Personal tasks are visible to their owner and assignee. Group tasks belong to a Streams group, where every member can view, track and comment on them.
- Subtasks, priorities and statuses
- A task splits into subtasks with their own assignees, takes a High, Medium or Low priority, and can use custom color-coded statuses beyond Open and Closed.
- List and kanban views
- Tasks are shown as a list or as a kanban board, and can be sorted and filtered, with the chosen filters kept for the next visit.
- Reminders and recurring tasks
- Tasks take start and due dates, reminders by notification or email, an overdue alert, and daily, weekly, monthly or yearly recurrence.
- Tasks from email
- In Zoho Mail an email becomes a task from its menu, with the subject as the title. A task can also be created by sending yourself an email in a set format.
- Unified View
- One screen gathers tasks from Zoho ToDo, CRM, Projects, People, Desk and Connect, once each integration has been switched on in Zoho Mail.
Plans
Microsoft To Do
Free$0
Every feature of the app, signed in with a personal Microsoft account or a work or school account.
Zoho ToDo
Free$0
Zoho Mail's Forever Free plan: up to 5 users on one domain with 5 GB of mail storage each, in select data centers. One assignee per task.
Mail Lite$1
per user / month, billed annually; no monthly plan
Zoho Mail with 5 GB of mail storage per user ($1.25 for 10 GB). ToDo is included, along with Calendar and the free edition of Cliq.
Workplace Standard$3
per user / month, billed annually ($4 billed monthly)
30 GB of mail storage per user. ToDo is included alongside WorkDrive, the office apps, Cliq, Meeting and Vault.
Mail Premium$4
per user / month, billed annually; no monthly plan
50 GB of mail storage per user plus 50 GB of retention storage, with email retention and eDiscovery. ToDo and Calendar are included.
Workplace Professional$6
per user / month, billed annually ($7 billed monthly)
100 GB of mail storage per user and 1 TB of team file storage. ToDo is included alongside the full Workplace suite, with Connect added.
Workplace EnterpriseCustom
The highest plans and custom limits of the included Workplace products, priced through sales.
Ways to pay less
Microsoft To Do
No public discounts listed.
Zoho ToDo
- Annual discount
Lower Workplace rates with annual billing
Zoho's pricing lists Workplace Standard at $3 per user a month billed annually against $4 billed monthly, and Workplace Professional at $6 against $7.
