Any.do vs Zoho ToDo

Any.do

• Personal to-do lists kept in sync between phone, desktop and web
• Households that want shared projects and a shared grocery list
• People who want task reminders delivered in WhatsApp
• Small teams that want project boards next to personal tasks

Zoho ToDo

• Teams already using Zoho Mail or Zoho Workplace
• Organizations that assign and discuss tasks inside groups
• Zoho users who want CRM, Projects and Desk tasks on one screen

Any.do

• Recurring tasks, location reminders, color tags and WhatsApp reminders are Premium features.
• The Family plan is fixed at 4 members; a larger group has to move to the per-member Teams plan.
• The license agreement limits refund requests to within 48 hours of purchase.
• No Linux app is listed on the vendor's site.

Zoho ToDo

• Not sold on its own: Zoho ToDo comes with Zoho Mail and Zoho Workplace plans, which are priced per user.
• Assigning one task to several people, up to 5, is limited to paid plans.
• Collaboration is built around an organization: the help pages describe assigning tasks to, and inviting, members of the same Zoho organization.
• Mail Lite and Mail Premium are billed annually only, and the Forever Free plan is offered only in select data centers.

Any.do

Tasks, lists and reminders

Personal to-do lists with reminders are free. Recurring tasks, location reminders and color tags are listed under Premium.

Calendar and daily planner

Calendar events and tasks are shown together, and a daily planner asks what you intend to get done today.

WhatsApp tasks and reminders

Tasks can be created and reminders received inside WhatsApp. WhatsApp reminders are a Premium feature.

Family space

The Family plan gives up to 4 members a shared space for family projects, task assignment and a grocery list that groups items by aisle.

Team boards and views

The Teams workspace has project boards with kanban, calendar, table and Gantt views, custom fields and time tracking.

Automations and templates

In the Teams workspace, automations can assign tasks, set due dates and update statuses, and more than 100 workflow templates are provided.

Zoho ToDo

Personal and group tasks

Personal tasks are visible to their owner and assignee. Group tasks belong to a Streams group, where every member can view, track and comment on them.

Subtasks, priorities and statuses

A task splits into subtasks with their own assignees, takes a High, Medium or Low priority, and can use custom color-coded statuses beyond Open and Closed.

List and kanban views

Tasks are shown as a list or as a kanban board, and can be sorted and filtered, with the chosen filters kept for the next visit.

Reminders and recurring tasks

Tasks take start and due dates, reminders by notification or email, an overdue alert, and daily, weekly, monthly or yearly recurrence.

Tasks from email

In Zoho Mail an email becomes a task from its menu, with the subject as the title. A task can also be created by sending yourself an email in a set format.

Unified View

One screen gathers tasks from Zoho ToDo, CRM, Projects, People, Desk and Connect, once each integration has been switched on in Zoho Mail.

Any.do

• Personal$0

  Tasks and lists, reminders, calendar, daily planner and sync across devices for one person.

• Premium$4.99

  per month, billed annually ($7.99 billed monthly)

  Everything in Personal, plus recurring tasks, WhatsApp reminders, AI-powered features, color tags and location reminders.

• Teams$4.99

  per member / month, billed annually ($7.99 billed monthly)

  Everything in Premium, plus a collaborative workspace, unlimited project boards and members, 100+ workflow templates and admin permissions.

• Family$8.33

  per month for 4 members, billed annually ($9.99 billed monthly)

  Everything in Premium for up to 4 members, plus a shared family space, a shared grocery list and up to 4 shared projects.

Zoho ToDo

• Free$0

  Zoho Mail's Forever Free plan: up to 5 users on one domain with 5 GB of mail storage each, in select data centers. One assignee per task.

• Mail Lite$1

  per user / month, billed annually; no monthly plan

  Zoho Mail with 5 GB of mail storage per user ($1.25 for 10 GB). ToDo is included, along with Calendar and the free edition of Cliq.

• Workplace Standard$3

  per user / month, billed annually ($4 billed monthly)

  30 GB of mail storage per user. ToDo is included alongside WorkDrive, the office apps, Cliq, Meeting and Vault.

• Mail Premium$4

  per user / month, billed annually; no monthly plan

  50 GB of mail storage per user plus 50 GB of retention storage, with email retention and eDiscovery. ToDo and Calendar are included.

• Workplace Professional$6

  per user / month, billed annually ($7 billed monthly)

  100 GB of mail storage per user and 1 TB of team file storage. ToDo is included alongside the full Workplace suite, with Connect added.

• Workplace EnterpriseCustom

  The highest plans and custom limits of the included Workplace products, priced through sales.

Any.do

• Annual discount

  About 38% off Premium and Teams with yearly billing

  Premium and Teams cost $4.99 a month billed annually against $7.99 billed monthly, about 38% less. Family drops from $9.99 to $8.33 a month, about 17% less.

• Education

  Discounted Premium for students and educators

  The pricing FAQ says students and educators can contact Any.do's Customer Success Team for a discounted Premium offer. The amount is not published.

• Nonprofit

  Discounted Premium for people working at NGOs

  The same FAQ extends the discounted Premium offer to people working for an NGO, on request through the Customer Success Team. The amount is not published.

Zoho ToDo

• Annual discount

  Lower Workplace rates with annual billing

  Zoho's pricing lists Workplace Standard at $3 per user a month billed annually against $4 billed monthly, and Workplace Professional at $6 against $7.