Todoist vs Zoho ToDo

Todoist

• People who want one task list on every device they own
• Fast capture: typing a task with its date in a single line
• Households and small teams sharing a few projects

Zoho ToDo

• Teams already using Zoho Mail or Zoho Workplace
• Organizations that assign and discuss tasks inside groups
• Zoho users who want CRM, Projects and Desk tasks on one screen

Todoist

• The free plan stops at 5 personal projects and keeps only 1 week of activity history.
• Calendar layout, task durations and custom reminders all need Pro or Business.
• Personal projects are capped at 5 people, even on paid plans.

Zoho ToDo

• Not sold on its own: Zoho ToDo comes with Zoho Mail and Zoho Workplace plans, which are priced per user.
• Assigning one task to several people, up to 5, is limited to paid plans.
• Collaboration is built around an organization: the help pages describe assigning tasks to, and inviting, members of the same Zoho organization.
• Mail Lite and Mail Premium are billed annually only, and the Forever Free plan is offered only in select data centers.

Todoist

Quick Add

Capture tasks in natural language as they come to you, including recurring due dates and reminders.

List, board and calendar layouts

Switch any project between a list, a kanban board and a calendar. The calendar layout needs a paid plan.

Filters, labels and priorities

Saved filter views pull tasks from across projects: 3 on the free plan, 150 on Pro and Business.

Shared projects

Share a project to assign tasks and comment on them. Personal projects allow up to 5 people on every plan.

Team workspace

Business adds public and private team projects, folders, roles and permissions, and shared templates.

Ramble and Task Assist

Ramble turns spoken thoughts into tasks; free accounts get limited sessions. Task Assist is included from Pro.

Zoho ToDo

Personal and group tasks

Personal tasks are visible to their owner and assignee. Group tasks belong to a Streams group, where every member can view, track and comment on them.

Subtasks, priorities and statuses

A task splits into subtasks with their own assignees, takes a High, Medium or Low priority, and can use custom color-coded statuses beyond Open and Closed.

List and kanban views

Tasks are shown as a list or as a kanban board, and can be sorted and filtered, with the chosen filters kept for the next visit.

Reminders and recurring tasks

Tasks take start and due dates, reminders by notification or email, an overdue alert, and daily, weekly, monthly or yearly recurrence.

Tasks from email

In Zoho Mail an email becomes a task from its menu, with the subject as the title. A task can also be created by sending yourself an email in a set format.

Unified View

One screen gathers tasks from Zoho ToDo, CRM, Projects, People, Desk and Connect, once each integration has been switched on in Zoho Mail.

Todoist

• Beginner$0

  5 personal projects, task reminders, list and board layouts, and 3 filter views.

• Pro$5

  per user / month, billed yearly ($60)

  300 projects, calendar layout, task durations, custom reminders, 150 filter views and Task Assist.

• Business$8

  per user / month, billed yearly ($96)

  Everything in Pro, plus a shared team workspace with up to 500 team projects, roles and central billing.

Zoho ToDo

• Free$0

  Zoho Mail's Forever Free plan: up to 5 users on one domain with 5 GB of mail storage each, in select data centers. One assignee per task.

• Mail Lite$1

  per user / month, billed annually; no monthly plan

  Zoho Mail with 5 GB of mail storage per user ($1.25 for 10 GB). ToDo is included, along with Calendar and the free edition of Cliq.

• Workplace Standard$3

  per user / month, billed annually ($4 billed monthly)

  30 GB of mail storage per user. ToDo is included alongside WorkDrive, the office apps, Cliq, Meeting and Vault.

• Mail Premium$4

  per user / month, billed annually; no monthly plan

  50 GB of mail storage per user plus 50 GB of retention storage, with email retention and eDiscovery. ToDo and Calendar are included.

• Workplace Professional$6

  per user / month, billed annually ($7 billed monthly)

  100 GB of mail storage per user and 1 TB of team file storage. ToDo is included alongside the full Workplace suite, with Connect added.

• Workplace EnterpriseCustom

  The highest plans and custom limits of the included Workplace products, priced through sales.

Todoist

• Annual discount

  Save 20% with yearly billing

  Todoist's pricing page lists a 20% saving on Pro and Business when billed yearly instead of monthly.

Zoho ToDo

• Annual discount

  Lower Workplace rates with annual billing

  Zoho's pricing lists Workplace Standard at $3 per user a month billed annually against $4 billed monthly, and Workplace Professional at $6 against $7.