Microsoft To Do vs Todoist
Price, platforms and features side by side. The table says where each price was read and when.
Microsoft To Do
Free to-do list from Microsoft that syncs with Outlook tasks
Todoist
Cross-platform to-do list with natural-language task entry
Where they differ
- Microsoft To Do is free. Todoist starts at $5 per user / month, billed yearly.
- Only Todoist lists a Linux app.
- Only Todoist lists a browser extension.
- Todoist also covers templates, natural-language input, calendar and kanban boards.
At a glance
| Microsoft To Do | Todoist | |
|---|---|---|
| Pricing | Free | Free plan |
| Starts at | Free | $5 per user / month, billed yearly |
| Free plan | The whole app is free: lists, My Day, due dates, reminders, steps, notes, shared lists and up to 25MB of file attachments on a task. | Beginner plan: 5 personal projects, task reminders, list and board layouts, 3 filter views and 1 week of activity history. |
| Free trial | None listed | None listed |
| Web | ||
| macOS | ||
| Windows | ||
| Linux | ||
| iOS | ||
| Android | ||
| Browser extension | ||
| Made by | Microsoft Corporation | Todoist Inc. |
| Price read from | apps.apple.com | todoist.com |
| Checked | Oct 4, 2026 | Oct 4, 2026 |
Who each one suits
Microsoft To Do
- People who already use Outlook or Microsoft 365
- Anyone who wants a to-do list with no paid tier
- Sharing simple lists with family or coworkers
Todoist
- People who want one task list on every device they own
- Fast capture: typing a task with its date in a single line
- Households and small teams sharing a few projects
Worth knowing
Microsoft To Do
- Signing in requires a personal Microsoft account or a work or school account.
- Lists can be shared only between personal Microsoft accounts or between accounts in the same workplace or school.
- No Linux app is listed; the vendor names Windows, Mac, iOS, Android and the web.
Todoist
- The free plan stops at 5 personal projects and keeps only 1 week of activity history.
- Calendar layout, task durations and custom reminders all need Pro or Business.
- Personal projects are capped at 5 people, even on paid plans.
Key features
Microsoft To Do
- My Day
- A daily list that resets every night. Tasks left unfinished go back to the Tasks list and appear among the next day's suggestions.
- Lists, steps and notes
- Tasks sit in lists and can have due dates, reminders, notes, a breakdown into steps and up to 25MB of attached files.
- Shared lists
- A list is shared by sending an invitation link, and it stays in sync as members make changes. Access can later be limited to current members or switched off.
- Outlook and Planner
- Tasks are stored in Exchange Online, so they show up in both To Do and Outlook Tasks. Flagged email can be handled as tasks, and Planner tasks can be seen in To Do.
- Sync across devices
- Signing in with the same account on each device keeps lists in step; the vendor says the app updates every 5 seconds.
- Tasks API
- Microsoft points developers to the public Outlook Tasks REST API for reading and updating the tasks that To Do stores.
Todoist
- Quick Add
- Capture tasks in natural language as they come to you, including recurring due dates and reminders.
- List, board and calendar layouts
- Switch any project between a list, a kanban board and a calendar. The calendar layout needs a paid plan.
- Filters, labels and priorities
- Saved filter views pull tasks from across projects: 3 on the free plan, 150 on Pro and Business.
- Shared projects
- Share a project to assign tasks and comment on them. Personal projects allow up to 5 people on every plan.
- Team workspace
- Business adds public and private team projects, folders, roles and permissions, and shared templates.
- Ramble and Task Assist
- Ramble turns spoken thoughts into tasks; free accounts get limited sessions. Task Assist is included from Pro.
Plans
Microsoft To Do
Free$0
Every feature of the app, signed in with a personal Microsoft account or a work or school account.
Todoist
Beginner$0
5 personal projects, task reminders, list and board layouts, and 3 filter views.
Pro$5
per user / month, billed yearly ($60)
300 projects, calendar layout, task durations, custom reminders, 150 filter views and Task Assist.
Business$8
per user / month, billed yearly ($96)
Everything in Pro, plus a shared team workspace with up to 500 team projects, roles and central billing.
Ways to pay less
Microsoft To Do
No public discounts listed.
Todoist
- Annual discount
Save 20% with yearly billing
Todoist's pricing page lists a 20% saving on Pro and Business when billed yearly instead of monthly.
