Microsoft To Do vs Superlist

Microsoft To Do

• People who already use Outlook or Microsoft 365
• Anyone who wants a to-do list with no paid tier
• Sharing simple lists with family or coworkers

Superlist

• People who keep notes and tasks in the same place
• Small teams sharing lists and assigning tasks to each other
• Turning meeting recordings into follow-up tasks

Microsoft To Do

• Signing in requires a personal Microsoft account or a work or school account.
• Lists can be shared only between personal Microsoft accounts or between accounts in the same workplace or school.
• No Linux app is listed; the vendor names Windows, Mac, iOS, Android and the web.

Superlist

• The free plan is limited to 5 lists, 5 people per shared list and 500MB of storage.
• Integrations and voice input need Basic; unlimited AI meeting notes and AI chat need Super.
• Billed monthly, Basic is $6 and Super is $25 per person; the lower headline prices apply to yearly billing.
• No Windows or Linux app is listed; the vendor names macOS, iOS, Android and the web.

Microsoft To Do

My Day

A daily list that resets every night. Tasks left unfinished go back to the Tasks list and appear among the next day's suggestions.

Lists, steps and notes

Tasks sit in lists and can have due dates, reminders, notes, a breakdown into steps and up to 25MB of attached files.

Shared lists

A list is shared by sending an invitation link, and it stays in sync as members make changes. Access can later be limited to current members or switched off.

Outlook and Planner

Tasks are stored in Exchange Online, so they show up in both To Do and Outlook Tasks. Flagged email can be handled as tasks, and Planner tasks can be seen in To Do.

Sync across devices

Signing in with the same account on each device keeps lists in step; the vendor says the app updates every 5 seconds.

Tasks API

Microsoft points developers to the public Outlook Tasks REST API for reading and updating the tasks that To Do stores.

Superlist

Tasks and notes in one list

Notes and details are written directly inside a task, and lists can contain nested sublists and subtasks to any depth.

Shared lists

Share a list to assign tasks and work on it with others in real time. A free shared list holds up to 5 people; on Basic the limit is 25 members per list.

Talk voice input

Say a task aloud and Talk creates it, including a due date and subtasks. Voice input is listed under the Basic and Super plans.

AI meeting notes

A meeting is recorded without a meeting bot, transcribed and summarized, and its action items become tasks. Unlimited meeting notes are part of Super.

Integrations

Basic and Super connect Gmail, Google Calendar, Slack, Linear and GitHub, and accept tasks sent by email forwarding.

Quick add and widgets

Tasks can be added by typing, by voice or from home and lock screen widgets without opening the app.

Microsoft To Do

• Free$0

  Every feature of the app, signed in with a personal Microsoft account or a work or school account.

Superlist

• Free$0

  Up to 5 private and shared lists, up to 5 people in shared lists, unlimited tasks and notes, and 500MB of storage.

• Basic$5

  per person / month, billed yearly ($59); $6 billed monthly

  Unlimited lists, sublists and shared lists, all integrations, unlimited team members, Talk voice input and 25GB of storage.

• Super$21

  per person / month, billed yearly ($249); $25 billed monthly

  Everything in Basic, plus unlimited AI meeting notes and AI chat messages, Make AI generation, and email and Slack summarization.

Microsoft To Do

No public discounts listed.

Superlist

• Annual discount

  Yearly billing is labeled 20% off

  The pricing page marks yearly billing as 20% off. Basic is $59 a year against $6 a month, and Super is $249 a year against $25 a month.