The Zoho ToDo Insider’s Guide
Everything we know about Zoho ToDo in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Zoho ToDo
The Insider’s Guide
Task manager for teams, bundled with Zoho Mail and Workplace
Every plan, grade, refund rule and rival among to-do list apps, read from Zoho ToDo’s own pages.
Made by Zoho Corporation · checked Oct 9, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Zoho ToDo’s own pages, its app-store listings and our grades. Every fact in it is on Zoho ToDo’s page too, where it is kept up to date. Checked Oct 9, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.6
GPA, above 48 of the 123 other to-do list apps we grade
Zoho ToDo is the task manager that comes with Zoho Mail and Zoho Workplace, with a web app and mobile apps for iOS and Android. Tasks are either personal or attached to a group, and carry subtasks, priorities, categories, tags, reminders and recurrence, shown as a list or a kanban board. It has no plan of its own: it is one of the products included in the Zoho Mail and Workplace plans.
To get you started, here are 9 things to know about Zoho ToDo, taken from its own pages and our grades.
- 1
Best for team tasks if you already use Zoho Mail
It isn't sold by itself, so if you don't already use Zoho, look elsewhere.
- 2
Paid plans start at $1 a month for each person
As its pricing page puts it: $1 per user / month, billed annually (Zoho Mail Lite).
- 3
There is a free plan
The mobile apps are free downloads, and Zoho points people without a plan to Zoho Mail's Forever Free plan: up to 5 users on one domain, in select data centers. Multiple assignees need a paid plan.
- 4
It runs on 3 platforms
Web, iOS and Android.
- 5
Personal and group tasks
Personal tasks are visible to their owner and assignee. Group tasks belong to a Streams group, where every member can view, track and comment on them.
- 6
Subtasks, priorities and statuses
A task splits into subtasks with their own assignees, takes a High, Medium or Low priority, and can use custom color-coded statuses beyond Open and Closed.
- 7
List and kanban views
Tasks are shown as a list or as a kanban board, and can be sorted and filtered, with the chosen filters kept for the next visit.
- 8
A 2.6 GPA, above 48 of 123
That is against the other to-do list apps we grade, on value, the free plan, features, ease of use and platforms.
- 9
Your call
A to-do list at its plainest is tasks with dates, repeats and a box to tick.
Zoho ToDo at a glance
- Pricing
- Free plan, from $1 per user / month, billed annually (Zoho Mail Lite)
- Free plan
- Yes
- Free trial
- 15-day free trial of the highest edition, no credit card required
- Runs on
- Web, iOS, Android
- Made by
- Zoho Corporation
- Category
- To-Do List Apps
- Our grade
- 2.6 GPA, good
The report card
Best for team tasks if you already use Zoho Mail
Zoho ToDo is the task manager that comes with Zoho Mail and Zoho Workplace, from $1 a user a month billed annually. It has personal and group tasks, subtasks and a kanban board, but no projects of your own, no desktop app, and several assignees on one task need a paid plan. It isn't sold by itself, so if you don't already use Zoho, look elsewhere.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | A | There's no ToDo plan to buy. It comes with Zoho Mail Lite at $1 a user a month billed annually, and that gets you mail and a calendar as well. To-do apps in this category start at $2.42 a month at the low end, so $1 for the lot is well under it. Mail Lite has no monthly option, mind. |
| Free plan and trial | C | The free route is Zoho Mail's Forever Free plan, and it has strings: up to 5 users on one domain, which means a domain you own, and it's only offered in select data centers. One assignee per task until you pay. There's a 15-day trial of the top edition with no card if you'd rather try that. |
| Features | C | The basics are here: start and due dates, reminders, repeats, subtasks, priorities, tags and custom statuses, as a list or a kanban board. But tasks are either personal or stuck to a Streams group, with categories and tags instead of projects, and several people on one task needs a paid plan. |
| Ease of use | C | No rating is on record to go by. It also isn't a thing you just open: you're inside a Zoho Mail or Workplace organization first, and the Unified View only fills up once each Zoho integration has been switched on by hand. |
| Platforms and integrations | B | A web app plus iOS and Android, and one screen that pulls in tasks from Zoho CRM, Projects, People, Desk and Connect. No desktop app, which is where this stops short of the top mark, and everything it connects to is Zoho. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Zoho ToDo is for
- Fits if your team already runs on Zoho Mail or Zoho Workplace, where it's included
- Works for Zoho users who want CRM, Projects and Desk tasks on one screen
Who it is not for
- Skip it if you don't use Zoho, as it isn't sold by itself and comes with Mail or Workplace plans priced per user
- Not for you if you sort work into projects, since you get categories, tags and Streams groups instead
- Tight if you're staying free: that plan wants a domain of your own, stops at 5 users and runs only in select data centers
- Watch out: several assignees on one task need a paid plan, and Mail Lite and Mail Premium are billed yearly only
- Skip it if you want a desktop app, since it runs on the web, iOS and Android only
Good to know
Good for
- Teams already using Zoho Mail or Zoho Workplace
- Organizations that assign and discuss tasks inside groups
- Zoho users who want CRM, Projects and Desk tasks on one screen
Worth knowing
- Not sold on its own: Zoho ToDo comes with Zoho Mail and Zoho Workplace plans, which are priced per user.
- Assigning one task to several people, up to 5, is limited to paid plans.
- Collaboration is built around an organization: the help pages describe assigning tasks to, and inviting, members of the same Zoho organization.
- Mail Lite and Mail Premium are billed annually only, and the Forever Free plan is offered only in select data centers.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$1
A month to start, for each person. There is a free plan too
Zoho ToDo has a free plan. Paid plans start at $1 per user / month, billed annually (Zoho Mail Lite).
Free
$0
Zoho Mail's Forever Free plan: up to 5 users on one domain with 5 GB of mail storage each, in select data centers. One assignee per task.
Mail Lite
$1
per user / month, billed annually; no monthly plan
Zoho Mail with 5 GB of mail storage per user ($1.25 for 10 GB). ToDo is included, along with Calendar and the free edition of Cliq.
Workplace Standard
$3
per user / month, billed annually ($4 billed monthly)
30 GB of mail storage per user. ToDo is included alongside WorkDrive, the office apps, Cliq, Meeting and Vault.
Mail Premium
$4
per user / month, billed annually; no monthly plan
50 GB of mail storage per user plus 50 GB of retention storage, with email retention and eDiscovery. ToDo and Calendar are included.
Workplace Professional
$6
per user / month, billed annually ($7 billed monthly)
100 GB of mail storage per user and 1 TB of team file storage. ToDo is included alongside the full Workplace suite, with Connect added.
Workplace Enterprise
Custom
The highest plans and custom limits of the included Workplace products, priced through sales.
The free plan
The mobile apps are free downloads, and Zoho points people without a plan to Zoho Mail's Forever Free plan: up to 5 users on one domain, in select data centers. Multiple assignees need a paid plan.
Trying it first
15-day free trial of the highest edition, no credit card required
Read from zoho.com on Oct 9, 2026.
Ways to pay less
Annual discount
Lower Workplace rates with annual billing
Zoho's pricing lists Workplace Standard at $3 per user a month billed annually against $4 billed monthly, and Workplace Professional at $6 against $7.
Stated on zoho.com
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
3
Places it runs: Web, iOS and Android
Task manager for teams, bundled with Zoho Mail and Workplace. Here is what it does, as its own site describes it, and what it covers: tasks, kanban boards.
The basics are here: start and due dates, reminders, repeats, subtasks, priorities, tags and custom statuses, as a list or a kanban board.
- Personal and group tasks
- Personal tasks are visible to their owner and assignee. Group tasks belong to a Streams group, where every member can view, track and comment on them.
- Subtasks, priorities and statuses
- A task splits into subtasks with their own assignees, takes a High, Medium or Low priority, and can use custom color-coded statuses beyond Open and Closed.
- List and kanban views
- Tasks are shown as a list or as a kanban board, and can be sorted and filtered, with the chosen filters kept for the next visit.
- Reminders and recurring tasks
- Tasks take start and due dates, reminders by notification or email, an overdue alert, and daily, weekly, monthly or yearly recurrence.
- Tasks from email
- In Zoho Mail an email becomes a task from its menu, with the subject as the title. A task can also be created by sending yourself an email in a set format.
- Unified View
- One screen gathers tasks from Zoho ToDo, CRM, Projects, People, Desk and Connect, once each integration has been switched on in Zoho Mail.
Where it runs
- Web
- iOS
- Android
What it works with
- Zoho Mail
- Zoho CRM
- Zoho Projects
- Zoho People
- Zoho Desk
- Zoho Connect
- Zoho WorkDrive
- Zoho Cliq
Zoho ToDo is made by Zoho Corporation.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
48/123
Other to-do list apps it is graded above
Zoho ToDo's GPA of 2.6 is higher than 48 of the 123 other to-do list apps we grade, and level with 43.
It stands best on value for money (A, above 69 of 123) and worst on free plan and trial (C, above 6).
Its paid plans start at $1 a month for each person, against a middle price of $3 for the category: 5 of the 68 others that charge start lower.
On features, ease of use and platforms it scores 2.3 out of 4. 6 tools score higher and cost less.
Each grade against the category
Every bar is all 124 to-do list apps we grade, cut by the letter each got. Zoho ToDo’s own letter is outlined.
- AValue for moneyAbove 69 of 123
- CFree plan and trialAbove 6 of 123
- CFeaturesAbove 8 of 123
- CEase of useAbove 10 of 123
- BPlatforms and integrationsAbove 73 of 123
Price against what you get
Each dot is one of 99 to-do list apps. Further left costs less; higher up scores better on features, ease of use and platforms. Zoho ToDo is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Your call
A to-do list at its plainest is tasks with dates, repeats and a box to tick.
You could make the core of Zoho ToDo for yourself: tasks and kanban boards. What you would give up is listed below. Whether that is worth the price is your call. At $12 a year it costs less than the weekend it would take to replace, which is the argument for keeping it.
What you could make
- Tasks and kanban boards: an app builder makes these well.
What you could not
- A real app for iOS and Android. Something home-made would be a web page.
- It is priced for each person, which means accounts and billing for a team.
- It plugs into other products, Zoho Mail, Zoho CRM and Zoho Projects among them.
What this rests on. Zoho ToDo’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Microsoft To Do, Google Tasks, Todoist, Any.do and TickTick
The 5 tools Zoho ToDo is most often weighed against, with where each one differs from it.
- 3.6GPA
Microsoft To Do
Free
Free to-do list from Microsoft that syncs with Outlook tasks.
- Only Microsoft To Do lists Windows and macOS apps.
- Zoho ToDo also covers kanban boards.
- 3.4GPA
Google Tasks
Free plan · from $7/mo
Google's to-do list, built into Gmail, Calendar, Chat and Docs.
- Zoho ToDo also covers kanban boards.
- Google Tasks also covers time blocking and calendar.
- 2.8GPA
Todoist
Free plan · from $5/mo
Cross-platform to-do list with natural-language task entry.
- Only Todoist lists macOS, Windows and Linux apps.
- Only Todoist lists a browser extension.
- Todoist also covers templates, natural-language input and calendar.
- 2.8GPA
Any.do
Free plan · from $4.99/mo
To-do list and calendar app with separate family and team plans.
- Only Any.do lists macOS and Windows apps.
- Only Any.do lists a browser extension.
- Any.do also covers templates, calendar, Gantt & timelines and workflow automation.
- 3.4GPA
TickTick
Free plan · from $49.99/yr
To-do list with a calendar, habit tracker and Pomodoro timer built in.
- Only TickTick lists macOS, Windows and Linux apps.
- Only TickTick lists a browser extension.
- TickTick also covers natural-language input, calendar, Pomodoro timer and habit tracking.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
14
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Zoho ToDo free?
Zoho ToDo has a free plan. The mobile apps are free downloads, and Zoho points people without a plan to Zoho Mail's Forever Free plan: up to 5 users on one domain, in select data centers.
How much does Zoho ToDo cost?
Zoho ToDo lists 6 plans. Free: $0.
What platforms does Zoho ToDo work on?
Zoho ToDo is available on Web, iOS and Android.
Does Zoho ToDo offer any discounts?
Zoho ToDo publicly lists the following: Lower Workplace rates with annual billing.
Does Zoho ToDo have a Windows app?
No Windows app was listed when its pages were read on Oct 9, 2026. Zoho ToDo is listed for Web, iOS and Android.
Does Zoho ToDo have a macOS app?
No macOS app was listed when its pages were read on Oct 9, 2026. Zoho ToDo is listed for Web, iOS and Android.
Is Zoho ToDo open source?
Zoho ToDo is not described as open source on its own site, as read on Oct 9, 2026.
What does Zoho ToDo integrate with?
Zoho ToDo's listing names Zoho Mail, Zoho CRM, Zoho Projects, Zoho People, Zoho Desk, Zoho Connect, Zoho WorkDrive and Zoho Cliq.
Does Zoho ToDo have a free trial?
Yes. 15-day free trial of the highest edition, no credit card required.
Who makes Zoho ToDo?
Zoho ToDo is made by Zoho Corporation.
What are the alternatives to Zoho ToDo?
The closest alternatives to Zoho ToDo in our directory are Microsoft To Do, Google Tasks, Todoist, Any.do and TickTick.
How does Zoho ToDo compare with other to-do list apps?
Zoho ToDo's GPA of 2.6 is higher than 48 of the 123 other to-do list apps we grade, and level with 43.
Is Zoho ToDo good value for money?
ToolGPA grades Zoho ToDo A for value for money. Its paid plans start at $1 a month for each person, against a middle price of $3 for the category: 5 of the 68 others that charge start lower.
Could I make my own version of Zoho ToDo?
A to-do list at its plainest is tasks with dates, repeats and a box to tick.
Where this guide comes from
The prices, plans, platforms and features were read from Zoho ToDo’s own pages on Oct 9, 2026, and the grades were given on Oct 10, 2026. Graded from this listing, whose facts were read from Zoho's own pages on 9 October 2026. Also tested with a demo account on 2026-05-14.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Zoho Corporation. Prices change, so check zoho.com before you buy.
- zoho.com/todo/
- zoho.com/mail/zohomail-pricing.html
- zohowebstatic.com/sites/zweb/json/pricing/mail-pricing-val.json
- zoho.com/todo/mobile-apps.html
- zoho.com/mail/help/tasks.html
- zoho.com/mail/help/adding-tasks.html
- zoho.com/mail/help/manage-tasks.html
- zoho.com/mail/help/unified-view.html
- apps.apple.com/us/app/zoho-todo-get-work-organized/id1590127239
- play.google.com/store/apps/details?id=com.zoho.mail.task
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
3,189
Tools graded, in 94 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
3,189
tools graded
94
categories
426
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Zoho ToDo, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/zoho-todo
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Zoho ToDo: The Insider's Guide", checked Oct 9, 2026. https://toolgpa.com/tools/zoho-todo
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See our other guides
The best-graded to-do list apps after Zoho ToDo, each with an Insider's Guide of its own.
- To-Do List Apps Insider's GuideEvery one of the 124 to-do list apps we grade, compared
- Apple Reminders Insider's GuideApple's free to-do app for iPhone, iPad, Mac and Apple Watch3.6 GPA
- Microsoft To Do Insider's GuideFree to-do list from Microsoft that syncs with Outlook tasks3.6 GPA
- Google Tasks Insider's GuideGoogle's to-do list, built into Gmail, Calendar, Chat and Docs3.4 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Zoho ToDo’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Zoho ToDo is a trademark of its owner, and this guide is not made, paid for or approved by Zoho Corporation. Prices and plans change: check zoho.com before you buy.