Superlist vs Upbase (2026): which should you pick?
As of Nov 13, 2026, Superlist grades higher than Upbase: 2.6 against 2.0 out of 4.0.
Checked Oct 4, 2026 and Nov 13, 2026 · graded Oct 10, 2026 and Nov 13, 2026 by ToolGPA
Superlist grades higher on value for money, ease of use and platforms. They get the same grade on the free plan and features.
Price, platforms and features side by side. The table says where each price was read and when.
Superlist
To-do lists that hold tasks and notes together, with AI meeting notes
Upbase
Client work management with a personal daily planner
Which one is for you
Pick Superlist if
- Fits if your tasks usually come with a paragraph of notes attached
- Works for small teams sharing lists and handing tasks to each other
Look elsewhere if
- Tight if you're staying free, with 5 lists, 5 people per shared list and 500MB of storage
- Pricey if AI meeting notes are why you came, at $21 a person on yearly billing or $25 monthly
- Watch out: Basic is $6 a month, not $5, unless you pay for the year up front
- Not for you if you want integrations or voice input free, as both need Basic, and there's no trial
- Skip it if you want an app on Windows or Linux, as none is listed
Pick Upbase if
- Fits if you run a small agency and want clients to see their own tasks as guests
- Works for solo planners who want time blocking and can stay inside 5 projects
Look elsewhere if
- Pricey if you pay per person: $10 a user a month, against a typical $3.99 for this category
- Tight if you stay free, because it's 5 projects and 3 guests
- Too light for you if you want recurring tasks or reminders without paying, as both are Premium
- Watch out: each workspace is upgraded and charged separately
- Watch out: the pricing page shows no monthly-billed per-user price, only $10 a user
How we grade them
| 2.6GPASuperlistGood | 2.0GPAUpbaseFair | |
|---|---|---|
| Value for money | CBasic is $5 a person a month billed yearly ($59), or $6 monthly, which sits right at the top of what this category charges rather than below it. Super jumps to $21 a month yearly ($249), and that's where the unlimited AI meeting notes are. | D$10 per user a month on yearly billing, when this category's dearest tenth starts at $9. The flat Unlimited plan is $99 a month, and a team of five on Premium pays $50 a month. |
| Free plan and trial | CFree forever with unlimited tasks and notes, but only 5 lists, 5 people in a shared list and 500MB of storage. Work, home, groceries and you're nearly out. There's no trial of the paid plans either. | CFree forever, with unlimited tasks, time tracking and the planner. But 5 projects and 3 guests is a cap you'll hit, and Premium has a 14-day trial. |
| Features | CNotes live inside tasks, lists nest as deep as you like, and shared lists update in real time. The listing names the gaps: integrations and voice input need Basic, unlimited AI meeting notes and AI chat need Super, and no Windows or Linux app is listed. | CList, board and calendar views, time blocking, client guests, time tracking and Google Calendar sync. Recurring tasks, reminders and custom fields need Premium, and API access is listed as in progress. |
| Ease of use | B4.52 from 455 App Store ratings, taken as the store writes it. That clears the bar for a B but is a long way from the 4.7 an A asks for. Adding a task by typing, by voice or from a lock screen widget is quick. | CProjects, views and client guests all have to be set up before it is useful. No store rating is on record. |
| Platforms and integrations | AMac, iPhone, Android and the web, hooked into Gmail, Google Calendar, Slack, Linear and GitHub. That's a desktop app, both phones and a real list of connections, though the desktop app is Mac only. | BWeb, iPhone, Android and a browser extension, with Google Calendar, Docs, Sheets and Slides. No desktop app is listed. |
| Best for | tasks and notes in the same shared list | client work plus a daily planner |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: Superlist and Upbase. How we grade
Price against what you get
Superlist starts at $5 a month for each person and scores 3.0 out of 4 on features, ease of use and platforms. Upbase starts at $10 a month for each person and scores 2.3.
Superlist scores higher and starts $5 a month lower. Of the other to-do list apps on the chart, 6 score higher than Superlist for less, and 44 score higher than Upbase for less.
Features, ease of use and platforms, averaged
What paid plans start at, a month (each step along is roughly double) →
- The best score at each price
- Has a free plan
- No free plan
Where they differ
- Superlist also covers meeting notes, transcription and notes.
- Upbase also covers time blocking, calendar, kanban boards and time tracking.
At a glance
| Superlist | Upbase | |
|---|---|---|
| Pricing | Free plan | Free plan |
| Starts at | $5 per person / month, billed yearly ($59); $6 billed monthly | $10 per user / month, billed yearly |
| Free plan | Up to 5 private and shared lists, up to 5 people in a shared list, unlimited tasks and notes, 25MB uploads and 500MB of storage. | Unlimited tasks, 5 projects, 3 free guests, unlimited members and storage, time tracking and the daily planner. |
| Free trial | None listed | 14-day free trial of Premium |
| Web | ||
| macOS | ||
| iOS | ||
| Android | ||
| Browser extension | ||
| Made by | Superlist Software GmbH | Upbase |
| Price read from | superlist.com | upbase.io |
| Checked | Oct 4, 2026 | Nov 13, 2026 |
Worth knowing
Superlist
- The free plan is limited to 5 lists, 5 people per shared list and 500MB of storage.
- Integrations and voice input need Basic; unlimited AI meeting notes and AI chat need Super.
- Billed monthly, Basic is $6 and Super is $25 per person; the lower headline prices apply to yearly billing.
- No Windows or Linux app is listed; the vendor names macOS, iOS, Android and the web.
Upbase
- The free plan stops at 5 projects and 3 guests; recurring tasks, reminders and custom fields need Premium.
- The pricing page does not show a monthly-billed per-user price, only $10 per user a month at the default view.
- Per-user plans are charged per workspace, so each workspace is upgraded separately.
- API access is listed as in progress.
Key features
Superlist
- Tasks and notes in one list
- Notes and details are written directly inside a task, and lists can contain nested sublists and subtasks to any depth.
- Shared lists
- Share a list to assign tasks and work on it with others in real time. A free shared list holds up to 5 people; on Basic the limit is 25 members per list.
- Talk voice input
- Say a task aloud and Talk creates it, including a due date and subtasks. Voice input is listed under the Basic and Super plans.
- AI meeting notes
- A meeting is recorded without a meeting bot, transcribed and summarized, and its action items become tasks. Unlimited meeting notes are part of Super.
- Integrations
- Basic and Super connect Gmail, Google Calendar, Slack, Linear and GitHub, and accept tasks sent by email forwarding.
- Quick add and widgets
- Tasks can be added by typing, by voice or from home and lock screen widgets without opening the app.
Upbase
- Daily and weekly planner
- Drag tasks onto days of a weekly planner, block out time for each one, and see the team's schedule in one view.
- Client dashboard and guests
- Clients are added as guests who see only what is shared with them. Free includes 3 guests; Premium has unlimited.
- Tasks in list, board and calendar views
- Tasks are unlimited on every plan, with custom fields, recurring tasks and reminders on the paid plans.
- Time tracking and timesheets
- Track time on tasks on every plan. Timesheets are part of Premium and Unlimited.
- Google Calendar two-way sync
- Shows Upbase tasks and Google Calendar events together. The comparison table lists it for Premium and Unlimited.
Plans
Superlist
Free$0
Up to 5 private and shared lists, up to 5 people in shared lists, unlimited tasks and notes, and 500MB of storage.
Basic$5
per person / month, billed yearly ($59); $6 billed monthly
Unlimited lists, sublists and shared lists, all integrations, unlimited team members, Talk voice input and 25GB of storage.
Super$21
per person / month, billed yearly ($249); $25 billed monthly
Everything in Basic, plus unlimited AI meeting notes and AI chat messages, Make AI generation, and email and Slack summarization.
Upbase
Free$0
Unlimited tasks, 5 projects, 3 free guests, list, board and calendar views, daily planner and time tracking.
Premium$10
per user / month, billed yearly (monthly price not shown)
Unlimited projects and guests, custom fields, automations, recurring tasks, reminders, timesheets, AI assistant.
Unlimited$99
per month for unlimited users, billed yearly ($119 billed monthly)
The Premium features at a flat price for every user in a single workspace.
Ways to pay less
Superlist
- Annual discount
Yearly billing is labeled 20% off
The pricing page marks yearly billing as 20% off. Basic is $59 a year against $6 a month, and Super is $249 a year against $25 a month.
Upbase
- Annual discount
Yearly billing lowers the flat plan to $99
The Unlimited plan is $119 per month billed monthly or $99 per month billed yearly, according to the pricing page FAQ.
Common questions
Which is cheaper, Superlist or Upbase?
As of Nov 13, 2026, Superlist is cheaper to start with: $5 a month for each person, against $10 a month for each person for Upbase. Superlist starts at $5 per person / month, billed yearly ($59); $6 billed monthly, and Upbase starts at $10 per user / month, billed yearly.
Which has a free plan, Superlist or Upbase?
As of Nov 13, 2026, both Superlist and Upbase have a free plan.
Which platforms do Superlist and Upbase run on?
As of Nov 13, 2026, only Superlist lists a macOS app and only Upbase lists a browser extension. Both list a web app and iOS and Android apps. A platform missing from a listing is one its maker's pages did not mention.
More comparisons
How this page was made
- The verdict at the top follows a fixed rule. When both tools are in the same category and either is in our top three for it, the verdict follows that ranking: the higher-placed tool is our pick. The top three weigh who each tool suits as well as its grades, so a pick can go against the GPA. Otherwise the page does not pick one and says which grades higher: the higher GPA first; on a tie, the one with a free plan, then the one that starts cheaper in dollars a month, counted the same way for both; if they are still level, what the choice depends on.
- The grades are our own, from each tool’s review or report card. The GPA is their average.
- Prices, plans and platforms come from each tool’s listing. The table above says where each price was read and when.
- The differences and the answers to the questions are worked out from those listings.