Task Flow vs Todoist
Price, platforms and features side by side. The table says where each price was read and when.
Task Flow
Task manager with list and board projects for Apple devices
Todoist
Cross-platform to-do list with natural-language task entry
Where they differ
- Task Flow starts at $2.99 per month, or $19.99 per year. Todoist starts at $5 per user / month, billed yearly.
- Only Todoist lists a web app.
- Only Todoist lists Windows, Linux and Android apps.
- Only Todoist lists a browser extension.
- Task Flow can be bought with a one-time purchase.
- Task Flow also covers Pomodoro timer.
- Todoist also covers templates and calendar.
At a glance
| Task Flow | Todoist | |
|---|---|---|
| Pricing | Free plan | Free plan |
| Starts at | $2.99 per month, or $19.99 per year | $5 per user / month, billed yearly |
| Free plan | Up to five projects, unlimited tasks, one attachment upload per day and iCloud sync, with My Task Flow, list and board layouts, widgets, subtasks and the focus timer. | Beginner plan: 5 personal projects, task reminders, list and board layouts, 3 filter views and 1 week of activity history. |
| Free trial | 2-week free trial with the annual Task Flow+ subscription | None listed |
| Web | ||
| macOS | ||
| Windows | ||
| Linux | ||
| iOS | ||
| Android | ||
| Browser extension | ||
| Made by | Vladimir Butko | Todoist Inc. |
| Price read from | apps.apple.com | todoist.com |
| Checked | Oct 9, 2026 | Oct 4, 2026 |
Who each one suits
Task Flow
- People whose tasks belong to more than one project at once
- Apple users who want both list and board views of a project
- Buyers who prefer a lifetime purchase to a subscription
Todoist
- People who want one task list on every device they own
- Fast capture: typing a task with its date in a single line
- Households and small teams sharing a few projects
Worth knowing
Task Flow
- Apple platforms only: the App Store lists iPhone, iPad, Mac and Apple Vision, with no Android, Windows or web version.
- The free version stops at five projects and one attachment upload per day, according to the terms of use.
- Multiple reminders per task, task priorities and premium themes are listed as Task Flow Plus features in the vendor's press kit.
- Data syncs only through the user's own iCloud account; there is no separate Task Flow account or sign-in.
Todoist
- The free plan stops at 5 personal projects and keeps only 1 week of activity history.
- Calendar layout, task durations and custom reminders all need Pro or Business.
- Personal projects are capped at 5 people, even on paid plans.
Key features
Task Flow
- My Task Flow view
- A view that collects the tasks to do next from any project into sections such as Recent, Today and Upcoming, plus custom sections the user adds.
- Tasks in several projects
- One task can be added to more than one project and ordered separately in each. Completing it in one project marks it done in all of them.
- List and board layouts
- Each project is shown as a sectioned list or as a kanban board, and can be given its own icon and color.
- Subtasks, notes and attachments
- Subtasks are full tasks with their own due date, priority, notes and further subtasks. Notes accept Markdown checklists, and files can be attached to a task.
- Reminders and recurring tasks
- A task can carry several reminders, and repeats use presets or custom rules such as every Tuesday and Thursday or the last Friday of a month, with an optional end date.
- Task Flow AI
- On-device features built on Apple Intelligence summarize the Today view, suggest subtasks and reword tasks. Version 5.0 creates tasks from text, dictation or photos; some of it needs iOS 27.
Todoist
- Quick Add
- Capture tasks in natural language as they come to you, including recurring due dates and reminders.
- List, board and calendar layouts
- Switch any project between a list, a kanban board and a calendar. The calendar layout needs a paid plan.
- Filters, labels and priorities
- Saved filter views pull tasks from across projects: 3 on the free plan, 150 on Pro and Business.
- Shared projects
- Share a project to assign tasks and comment on them. Personal projects allow up to 5 people on every plan.
- Team workspace
- Business adds public and private team projects, folders, roles and permissions, and shared templates.
- Ramble and Task Assist
- Ramble turns spoken thoughts into tasks; free accounts get limited sessions. Task Assist is included from Pro.
Plans
Task Flow
Free$0
Up to five projects and one attachment upload per day, with My Task Flow, list and board layouts, subtasks, notes, widgets and the focus timer.
Task Flow+ Monthly$2.99
per month
Removes the project and attachment limits; the press kit also lists multiple reminders, task priorities and premium themes.
Task Flow+ Annual$19.99
per year
The same Task Flow+ features billed once a year, after a 2-week free trial.
Task Flow+ Lifetime$49.99
one-time purchase
Task Flow+ unlocked with a single in-app purchase in place of a subscription.
Todoist
Beginner$0
5 personal projects, task reminders, list and board layouts, and 3 filter views.
Pro$5
per user / month, billed yearly ($60)
300 projects, calendar layout, task durations, custom reminders, 150 filter views and Task Assist.
Business$8
per user / month, billed yearly ($96)
Everything in Pro, plus a shared team workspace with up to 500 team projects, roles and central billing.
Ways to pay less
Task Flow
- Annual discount
Annual plan costs about 44% less than monthly
The US App Store lists Task Flow+ at $2.99 monthly or $19.99 annually, so a year on the annual plan costs about 44% less than twelve monthly payments.
- Lifetime license
Task Flow+ Lifetime for a one-time $49.99
A Lifetime in-app purchase unlocks Task Flow+ with a single payment in place of the monthly or annual subscription.
- Other savings
One subscription covers a Family Sharing group
The vendor's FAQ says a Task Flow subscription can be shared through Apple's Family Sharing, so family members use the paid features without buying their own.
Todoist
- Annual discount
Save 20% with yearly billing
Todoist's pricing page lists a 20% saving on Pro and Business when billed yearly instead of monthly.
