2Do vs Task Flow

2Do

• People who want a one-time purchase instead of a subscription
• Users who prefer to sync through Dropbox, iCloud or their own CalDAV server
• GTD-style setups built on an inbox, tags and saved searches

Task Flow

• People whose tasks belong to more than one project at once
• Apple users who want both list and board views of a project
• Buyers who prefer a lifetime purchase to a subscription

2Do

• The Mac, iPhone and iPad apps are separate purchases at $49.99, $9.99 and $19.99.
• The Mac license covers 18 months of updates; newer versions then require a renewal, while the last covered version keeps working.
• Apps are listed for macOS, iPhone, iPad and Android only; there is no Windows or web version.
• On Android, sync, backups, alert notifications and Markdown notes need a one-time in-app purchase after a 14-day trial.

Task Flow

• Apple platforms only: the App Store lists iPhone, iPad, Mac and Apple Vision, with no Android, Windows or web version.
• The free version stops at five projects and one attachment upload per day, according to the terms of use.
• Multiple reminders per task, task priorities and premium themes are listed as Task Flow Plus features in the vendor's press kit.
• Data syncs only through the user's own iCloud account; there is no separate Task Flow account or sign-in.

2Do

Tasks, checklists and projects

A simple task can be turned into a checklist and then into a project with sub-tasks. Color-coded lists and List Groups keep related work together.

Natural language entry

Dates, times, repeats, alerts, durations, priority, tags, lists and saved places typed into a task title are filled into their own fields, in ten languages.

Smart Lists, tags and Focus

Searches across titles, tags, notes and dates can be saved as Smart Lists. Tags can be grouped or paused to hide their tasks, and Focus narrows a list to chosen conditions.

Sync through a service you choose

Devices sync through Dropbox, iCloud, Apple Reminders, Todoist, Toodledo, Fastmail, Fruux or another CalDAV server. A list can also be shared with people nearby over Wi-Fi.

Alarms and Nearby

A task can carry several alerts, including alarms that repeat until they are dealt with. Location-tagged tasks show up in a Nearby panel when you are close by.

Automation on the Mac

The Mac app includes an MCP server for Claude and other agents, along with AppleScript, Apple Shortcuts and URL schemes. Email sent to a private address becomes a task.

Task Flow

My Task Flow view

A view that collects the tasks to do next from any project into sections such as Recent, Today and Upcoming, plus custom sections the user adds.

Tasks in several projects

One task can be added to more than one project and ordered separately in each. Completing it in one project marks it done in all of them.

List and board layouts

Each project is shown as a sectioned list or as a kanban board, and can be given its own icon and color.

Subtasks, notes and attachments

Subtasks are full tasks with their own due date, priority, notes and further subtasks. Notes accept Markdown checklists, and files can be attached to a task.

Reminders and recurring tasks

A task can carry several reminders, and repeats use presets or custom rules such as every Tuesday and Thursday or the last Friday of a month, with an optional end date.

Task Flow AI

On-device features built on Apple Intelligence summarize the Today view, suggest subtasks and reword tasks. Version 5.0 creates tasks from text, dictation or photos; some of it needs iOS 27.

2Do

• 2Do Android$0

  Free download on Google Play. In-app purchases, listed at $1.99 to $15.99 per item, unlock sync, backups, alerts and Markdown notes.

• 2Do for iPhone$9.99

  one-time purchase

  The iPhone app, which also runs on Apple Watch. Sold on the App Store with no subscription.

• 2Do for iPad$19.99

  one-time purchase

  The iPad app, sold separately from the iPhone app and from the Mac license.

• 2Do Mac$49.99

  one-time license with 18 months of updates

  Perpetual license for one person on up to 5 personal Macs. After 18 months, further updates need a renewal at 20% off.

Task Flow

• Free$0

  Up to five projects and one attachment upload per day, with My Task Flow, list and board layouts, subtasks, notes, widgets and the focus timer.

• Task Flow+ Monthly$2.99

  per month

  Removes the project and attachment limits; the press kit also lists multiple reminders, task priorities and premium themes.

• Task Flow+ Annual$19.99

  per year

  The same Task Flow+ features billed once a year, after a 2-week free trial.

• Task Flow+ Lifetime$49.99

  one-time purchase

  Task Flow+ unlocked with a single in-app purchase in place of a subscription.

2Do

• Education

  20% off for staff and students

  The 2Do store offers a 20% discount to staff and students at educational institutions, arranged by emailing the vendor.

• Other savings

  Volume discounts from 2 Mac licenses

  Discounts apply automatically at checkout: 10% for 2-4 licenses, 20% for 5-9, 25% for 10-49, 30% for 50-99 and 35% for 100 or more.

• Other savings

  20% off Mac license renewals

  Renewing an existing 2Do Mac license, which adds another 18 months of updates, is discounted by 20%.

Task Flow

• Annual discount

  Annual plan costs about 44% less than monthly

  The US App Store lists Task Flow+ at $2.99 monthly or $19.99 annually, so a year on the annual plan costs about 44% less than twelve monthly payments.

• Lifetime license

  Task Flow+ Lifetime for a one-time $49.99

  A Lifetime in-app purchase unlocks Task Flow+ with a single payment in place of the monthly or annual subscription.

• Other savings

  One subscription covers a Family Sharing group

  The vendor's FAQ says a Task Flow subscription can be shared through Apple's Family Sharing, so family members use the paid features without buying their own.