The Staffomatic Insider’s Guide
Everything we know about Staffomatic in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Staffomatic
The Insider’s Guide
Shift planner and time tracking priced per person in euros
Every plan, grade, refund rule and rival among shift scheduling apps, read from Staffomatic’s own pages.
Made by Staffomatic · checked Nov 12, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Staffomatic’s own pages, its app-store listings and our grades. Every fact in it is on Staffomatic’s page too, where it is kept up to date. Checked Nov 12, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.2
GPA, above 6 of the 23 other shift scheduling apps we grade
Staffomatic is a shift planner from Germany that covers rota building, absence planning, digital personnel files and, on higher plans, time tracking and working-time accounts. It is priced in euros per person with no base fee and a minimum of 10 people. The pricing page is in German, with an English version.
To get you started, here are 9 things to know about Staffomatic, taken from its own pages and our grades.
Staff and rules have to be set up first.
- 1
Best for shift planning in euros
Staffomatic plans shifts and absences, with time tracking and working-time accounts on higher plans.
- 2
Paid plans start at about $2.23 a month for each person
As its pricing page puts it: €2.00 per person / month, billed yearly (€2.40 monthly), minimum 10 people.
- 3
You can try it first
14-day free trial of all features, no payment details needed
- 4
It runs on 3 platforms
Web, iOS and Android.
- 5
Shift planner
Builds and publishes weekly rotas, with shift swaps and shift applications from employees; multiple locations cost nothing extra.
- 6
Absence planning
A vacation planner is in every plan, and the digital personnel file is included from Basic up.
- 7
Time tracking
Time tracking starts on the Professional plan, with roles and permissions, availability, qualifications and prioritized shifts.
- 8
A 2.2 GPA, above 6 of 23
That is against the other shift scheduling apps we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
The plain part of Staffomatic you could make: time off and employee records. What surrounds it you could not. The 7 things listed below take a company, not a weekend.
Staffomatic at a glance
- Pricing
- Free trial, from €2.00 per person / month, billed yearly (€2.40 monthly), minimum 10 people
- Free plan
- No
- Free trial
- 14-day free trial of all features, no payment details needed
- Runs on
- Web, iOS, Android
- Made by
- Staffomatic
- Category
- Shift Scheduling
- Our grade
- 2.2 GPA, fair
The report card
Best for shift planning in euros
Staffomatic plans shifts and absences, with time tracking and working-time accounts on higher plans. Every plan has a minimum of 10 people, and the cheapest one has a single admin login.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | C | EUR 2.00 a person a month on yearly billing, excluding VAT, but with a 10-person minimum, so one person pays EUR 20. For five people that is about EUR 4 a head. |
| Free plan and trial | C | A 14-day trial of all features with no payment details. There is no free plan. |
| Features | C | Shift planner, absences, time tracking, working-time accounts, an AI assistant and an API. Time tracking needs Professional and working-time accounts need Premium. |
| Ease of use | C | No store rating on record. Staff and rules have to be set up first. |
| Platforms and integrations | B | Web plus iOS and Android apps, with an API and two integrations listed. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Staffomatic is for
- Fits if you run a team of 10 or more and want shifts and absences together
- Works for a business in Europe that is fine with prices in euros
Who it is not for
- Tight if you are under 10 people, as every plan has a 10-person minimum
- Skip it if you want time tracking on the cheapest plan, as that needs Professional
- Watch out: Basic has one admin login and a 30-day activity log, against 60 and 90 days higher up
- Watch out: prices exclude VAT, and the Personio link is limited to Professional on yearly billing
Good to know
Good for
- German and European teams with at least 10 people who want low per-person pricing
- Multi-location businesses, since extra locations cost nothing
- Teams that want working-time accounts and a DATEV export
Worth knowing
- Prices are in euros and exclude VAT, with a minimum of 10 people on every plan.
- Time tracking needs Professional and working-time accounts need Premium; Basic is planning only.
- Basic includes only one admin login, and its activity log goes back 30 days against 60 and 90 on the higher plans.
- The Personio interface is limited to the Professional plan on yearly billing; teams of 100 or more get an enterprise quote.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
~$2.23
A month to start, for each person
Staffomatic is a paid product with a free trial, starting at €2.00 per person / month, billed yearly (€2.40 monthly), minimum 10 people.
Basic
€2.00
per person / month, billed yearly (€2.40 monthly)
Shift and absence planning, mobile app, shift swaps, personnel file and 1 admin login. Minimum 10 people.
Professional
€4.00
per person / month, billed yearly (€4.80 monthly)
Adds time tracking, roles and permissions, availability, qualifications and API access. Minimum 10 people.
Premium
€6.00
per person / month, billed yearly (€7 monthly)
Adds working-time accounts, surcharges, overtime account, DATEV export and bulk import. Minimum 10 people.
Trying it first
14-day free trial of all features, no payment details needed
Read from staffomatic.com on Nov 12, 2026.
Ways to pay less
Annual discount
Up to 17% off with yearly payment
The pricing page shows lower per-person rates for yearly payment (12 months in advance) than for monthly billing.
Stated on staffomatic.com
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
3
Places it runs: Web, iOS and Android
Shift planner and time tracking priced per person in euros. Here is what it does, as its own site describes it, and what it covers: public API, AI features, shift scheduling, time clock, employee records, time off.
Shift planner, absences, time tracking, working-time accounts, an AI assistant and an API.
- Shift planner
- Builds and publishes weekly rotas, with shift swaps and shift applications from employees; multiple locations cost nothing extra.
- Absence planning
- A vacation planner is in every plan, and the digital personnel file is included from Basic up.
- Time tracking
- Time tracking starts on the Professional plan, with roles and permissions, availability, qualifications and prioritized shifts.
- Working-time accounts
- Premium adds working-time and overtime accounts, surcharges and a DATEV export of the accounts.
- Staffo AI assistant
- An AI assistant called Staffo is listed on every plan in beta, with a daily usage limit, and its scope and price may change after the beta.
- Mobile app and API
- Staff use a mobile app on iOS and Android, and the Professional and Premium plans include API access.
Where it runs
- Web
- iOS
- Android
What it works with
- Personio
- DATEV
Staffomatic is made by Staffomatic.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
6/23
Other shift scheduling apps it is graded above
Staffomatic's GPA of 2.2 is higher than 6 of the 23 other shift scheduling apps we grade, and level with 4.
It stands best on platforms and integrations (B, above 2 of 23) and worst on features (C, above 0).
Its paid plans start at about $2.23 a month for each person, against a middle price of $5.33 for the category: 2 of the 17 others that charge start lower.
On features, ease of use and platforms it scores 2.3 out of 4. 1 tool scores higher and costs less.
Each grade against the category
Every bar is all 24 shift scheduling apps we grade, cut by the letter each got. Staffomatic’s own letter is outlined.
- CValue for moneyAbove 2 of 23
- CFree plan and trialAbove 5 of 23
- CFeaturesAbove 0 of 23
- CEase of useAbove 0 of 23
- BPlatforms and integrationsAbove 2 of 23
Price against what you get
Each dot is one of 18 shift scheduling apps. Further left costs less; higher up scores better on features, ease of use and platforms. Staffomatic is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
The plain part of Staffomatic you could make: time off and employee records. What surrounds it you could not. The 7 things listed below take a company, not a weekend.
That makes this kind of software worth paying for, not this one in particular: 13 of the 23 other shift scheduling apps grade higher. It costs $26.81 a year.
What you could make
- Time off and employee records: an app builder makes these well.
What you could not
- A rota the whole staff sees on their phones, with swaps and alerts.
- Clocking in from a phone, checked against where and when.
- A real app for iOS and Android. Something home-made would be a web page.
- It is priced for each person, which means accounts and billing for a team.
- It plugs into other products, Personio and DATEV among them, and has an API.
- AI features, unless you pay a model provider for each request yourself.
- What a company asks for before it lets staff use something: roles and permissions.
What this rests on. Staffomatic’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Papershift, Shiftbase, Planday, Connecteam and Deputy
The 5 tools Staffomatic is most often weighed against, with where each one differs from it.
- 2.2GPA
Papershift
Free trial · from €3.60/mo
German shift planning, time tracking and absence software.
- Papershift also covers payroll.
- 2.6GPA
Shiftbase
Free plan · from €27/mo
Dutch shift scheduling, time clock and absence app, free to 15 staff.
- Shiftbase has a free plan. Staffomatic does not, though it has a free trial.
- Shiftbase also covers reports.
- 2.6GPA
Planday
Free trial · from $2.99/mo
Rota planning, punch clock and payroll reports for shift-based teams.
- Planday also covers auto-scheduling and team chat.
- 3.2GPA
Connecteam
Free plan · from $29/mo
Employee app for shifts, time clock, chat and HR, free up to 10 users.
- Connecteam has a free plan. Staffomatic does not, though it has a free trial.
- Staffomatic also covers employee records.
- Connecteam also covers auto-scheduling, forms and team chat.
- 2.6GPA
Deputy
Free trial · from $5/mo
Shift scheduling, time clock and labor-law tools for hourly teams.
- Staffomatic also covers employee records.
- Deputy also covers auto-scheduling and payroll.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
14
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Staffomatic free?
No, Staffomatic is a paid product, but you can try it first. 14-day free trial of all features, no payment details needed.
How much does Staffomatic cost?
Staffomatic lists 3 plans. Basic: €2.00 per person / month, billed yearly (€2.40 monthly).
What platforms does Staffomatic work on?
Staffomatic is available on Web, iOS and Android.
Does Staffomatic offer any discounts?
Staffomatic publicly lists the following: Up to 17% off with yearly payment.
Does Staffomatic have a Windows app?
No Windows app was listed when its pages were read on Nov 12, 2026. Staffomatic is listed for Web, iOS and Android.
Does Staffomatic have a macOS app?
No macOS app was listed when its pages were read on Nov 12, 2026. Staffomatic is listed for Web, iOS and Android.
Is Staffomatic open source?
Staffomatic is not described as open source on its own site, as read on Nov 12, 2026.
Does Staffomatic have an API?
Yes. Staffomatic offers a public API, according to its own site.
What does Staffomatic integrate with?
Staffomatic's listing names Personio and DATEV. A listing names up to eight integrations, so it may connect to more.
Who makes Staffomatic?
Staffomatic is made by a company of the same name.
What are the alternatives to Staffomatic?
The closest alternatives to Staffomatic in our directory are Papershift, Shiftbase, Planday, Connecteam and Deputy.
How does Staffomatic compare with other shift scheduling apps?
Staffomatic's GPA of 2.2 is higher than 6 of the 23 other shift scheduling apps we grade, and level with 4.
Is Staffomatic good value for money?
ToolGPA grades Staffomatic C for value for money. Its paid plans start at about $2.23 a month for each person, against a middle price of $5.33 for the category: 2 of the 17 others that charge start lower.
Could I make my own version of Staffomatic?
The plain part of Staffomatic you could make: time off and employee records.
Where this guide comes from
The prices, plans, platforms and features were read from Staffomatic’s own pages on Nov 12, 2026, and the grades were given on Nov 12, 2026. Graded from this listing, whose facts were read from Staffomatic's own pages on 12 November 2026. Not based on using the product, and shorter than our full reviews.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Staffomatic. Prices change, so check staffomatic.com before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
5,038
Tools graded, in 95 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
5,038
tools graded
95
categories
739
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Staffomatic, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/staffomatic
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Staffomatic: The Insider's Guide", checked Nov 12, 2026. https://toolgpa.com/tools/staffomatic
Know someone choosing between shift scheduling apps?
Send them this guide: toolgpa.com/tools/staffomatic/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded shift scheduling apps after Staffomatic, each with an Insider's Guide of its own.
- Shift Scheduling Insider's GuideEvery one of the 24 shift scheduling apps we grade, compared
- Connecteam Insider's GuideEmployee app for shifts, time clock, chat and HR, free up to 10 users3.2 GPA
- Homebase Insider's GuideSmall-business scheduling, time clock and payroll, priced per location3.2 GPA
- 7shifts Insider's GuideRestaurant scheduling, time clock, tips and payroll, per location3.0 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Staffomatic’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Staffomatic is a trademark of its owner, and this guide is not made, paid for or approved by Staffomatic. Prices and plans change: check staffomatic.com before you buy.