The Timetastic Insider’s Guide
Everything we know about Timetastic in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Timetastic
The Insider’s Guide
Staff leave planner, with an added rota and time clock product
Every plan, grade, refund rule and rival among HR software, read from Timetastic’s own pages.
Made by Timetastic Ltd · checked Nov 12, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Timetastic’s own pages, its app-store listings and our grades. Every fact in it is on Timetastic’s page too, where it is kept up to date. Checked Nov 12, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.6
GPA, above 60 of the 63 other HR software we grade
Timetastic is a UK-made leave and absence planner with a shared calendar, holiday allowance records and approvals. A newer plan adds rotas, a time clock, timesheets and basic HR records for frontline teams. All plans have a 30-day trial and are billed month to month.
To get you started, here are 9 things to know about Timetastic, taken from its own pages and our grades.
You still have to add staff, allowances and approvers.
- 1
Best for a staff leave calendar from $1.50 a seat
It is a leave planner first, and booking limits and absence reports need Pro.
- 2
Paid plans start at $1.50 a month for each person
As its pricing page puts it: $1.50 per user / month.
- 3
You can try it first
30-day free trial, no credit card required
- 4
It runs on 3 platforms
Web, iOS and Android.
- 5
Shared leave calendar
One calendar shows who is off and when, with holiday allowance records and manager approval of requests.
- 6
Absence insights
Pro adds absence trends, company-wide absence reports and a burnout board with risk alerts.
- 7
Rotas
Rota & Time Clock builds shift rotas with templates, conflict detection, multi-location management, open shifts and shift swaps.
- 8
A 2.6 GPA, above 60 of 63
That is against the other HR software we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
The plain part of Timetastic you could make: time off and employee records. What surrounds it you could not. The 5 things listed below take a company, not a weekend.
Timetastic at a glance
- Pricing
- Free trial, from $1.50 per user / month
- Free plan
- No
- Free trial
- 30-day free trial, no credit card required
- Runs on
- Web, iOS, Android
- Made by
- Timetastic Ltd, since 2012
- Category
- HR Software
- Our grade
- 2.6 GPA, good
The report card
Best for a staff leave calendar from $1.50 a seat
Timetastic is a shared calendar of who is off, with holiday allowances and approvals, from $1.50 a user a month. It is a leave planner first, and booking limits and absence reports need Pro.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | A | $1.50 a user a month on Business is under 60% of the category's cheapest quarter at $3. Pro is $2.50 and Rota & Time Clock $5.50. |
| Free plan and trial | C | A 30-day trial with no credit card, and no free plan. |
| Features | C | It does the leave job fully: calendar, allowances and approvals. That is a smaller job than a full HR system, and booking limits and absence reports need Pro. |
| Ease of use | C | No store rating on record. You still have to add staff, allowances and approvers. |
| Platforms and integrations | B | Web, iOS and Android with Slack, Microsoft Teams, Google Workspace, QuickBooks and Sage 50. No desktop app. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Timetastic is for
- Fits if you only need to know who is off and when
- Works for small teams that want leave approvals on a phone
Who it is not for
- Too light for HR records, hiring or reviews, as it covers leave and an optional rota
- Skip it if you want to stay free, since only a 30-day trial is offered
- Pricey if you need rotas and a time clock, a separate $5.50 plan
- Watch out: booking limits, absence reports and the burnout board need Pro
- Watch out: the page lists dollar prices, with GBP prices in its data for the UK
Good to know
Good for
- Small businesses that mainly need a shared holiday calendar
- Frontline teams that want rotas and a time clock beside leave
Worth knowing
- Prices are shown in US dollars on the page we read; the page's structured data also lists GBP prices for the UK, so the rate you see depends on where you are.
- Booking limits, absence reports and the burnout board need Pro or above; rotas and time clock are a separate $5.50 plan.
- Billing runs month to month through Stripe with no minimum term.
- Charities, Certified B Corporations, Fair Tax Mark holders, 1% for the Planet members and NHS Trusts get 50% off.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$1.50
A month to start, for each person
Timetastic is a paid product with a free trial, starting at $1.50 per user / month.
Business
$1.50
per user / month, billed monthly
Unlimited users and departments, shared calendar of who is off, holiday allowance records and approvals, mobile and desktop app.
Pro
$2.50
per user / month, billed monthly
Everything in Business plus booking limits by leave type, absence trends and insights, company-wide absence reports and enhanced user profiles.
Rota & Time Clock
$5.50
per user / month, billed monthly
Rotas, clock-in and clock-out, payroll-ready timesheets, leave and absence management, HR records and team chat.
Trying it first
30-day free trial, no credit card required
Read from timetastic.co.uk on Nov 12, 2026.
Ways to pay less
Nonprofit
50% off for good causes
A 50% discount on standard pricing for charities, Certified B Corporations, Fair Tax Mark holders, 1% for the Planet members and NHS Trusts.
Stated on timetastic.co.uk
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
3
Places it runs: Web, iOS and Android
Staff leave planner, with an added rota and time clock product. Here is what it does, as its own site describes it, and what it covers: shift scheduling, time clock, employee records, time off.
It does the leave job fully: calendar, allowances and approvals.
- Shared leave calendar
- One calendar shows who is off and when, with holiday allowance records and manager approval of requests.
- Absence insights
- Pro adds absence trends, company-wide absence reports and a burnout board with risk alerts.
- Rotas
- Rota & Time Clock builds shift rotas with templates, conflict detection, multi-location management, open shifts and shift swaps.
- Time clock and timesheets
- Staff clock in and out from a phone, with break and overtime tracking and a payroll data export.
- Basic HR records
- Employee profiles, document storage and electronic signatures, onboarding forms and key date reminders are listed under the Rota & Time Clock plan.
Where it runs
- Web
- iOS
- Android
What it works with
- Slack
- Microsoft Teams
- Google Workspace
- QuickBooks
- Sage 50
Timetastic is made by Timetastic Ltd, and has been around since 2012.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
60/63
Other HR software it is graded above
Timetastic's GPA of 2.6 is higher than 60 of the 63 other HR software we grade, and level with 3.
It stands best on value for money (A, above 62 of 63) and worst on features (C, above 1).
Its paid plans start at $1.50 a month for each person, against a middle price of $5.36 for the category: 2 of the 36 others that charge start lower.
On features, ease of use and platforms it scores 2.3 out of 4. Nothing scores higher for less, though at least one tool matches that score at a lower price.
Each grade against the category
Every bar is all 64 HR software we grade, cut by the letter each got. Timetastic’s own letter is outlined.
- AValue for moneyAbove 62 of 63
- CFree plan and trialAbove 40 of 63
- CFeaturesAbove 1 of 63
- CEase of useAbove 1 of 63
- BPlatforms and integrationsAbove 22 of 63
Price against what you get
Each dot is one of 38 HR software. Further left costs less; higher up scores better on features, ease of use and platforms. Timetastic is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
The plain part of Timetastic you could make: time off and employee records. What surrounds it you could not. The 5 things listed below take a company, not a weekend.
It is one of the better ones too: its GPA of 2.6 is higher than 60 of the 63 other HR software we grade. It costs $18 a year.
What you could make
- Time off and employee records: an app builder makes these well.
What you could not
- A rota the whole staff sees on their phones, with swaps and alerts.
- Clocking in from a phone, checked against where and when.
- A real app for iOS and Android. Something home-made would be a web page.
- It is priced for each person, which means accounts and billing for a team.
- It plugs into other products, Slack, Microsoft Teams and Google Workspace among them.
What this rests on. Timetastic’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
absence.io, Calamari, Vacation Tracker, BrightHR and Breathe
The 5 tools Timetastic is most often weighed against, with where each one differs from it.
- 2.4GPA
absence.io
Free trial · from €2.69/mo
Time off, time tracking and employee files for small teams.
- Timetastic also covers shift scheduling.
- absence.io also covers time tracking and expense tracking.
- 2.4GPA
Calamari
Free trial · from $2/mo
Modular HR system for time off, attendance, core HR and reviews.
- Timetastic also covers time clock.
- Calamari also covers time tracking and goals.
- 2.2GPA
Vacation Tracker
Free trial · from $2/mo
Leave and PTO tracking inside Slack, Teams or Google Workspace.
- Timetastic also covers shift scheduling, time clock and employee records.
- Vacation Tracker also covers reports.
- 2.0GPA
BrightHR
From £16.67/mo
HR software with holiday, rota and absence tools and advice lines.
- BrightHR also covers reports and payroll.
- 2.6GPA
Breathe
Free trial · from £24/mo
UK HR software for small firms, priced per business, not per person.
- Breathe also covers reports, expense tracking and applicant tracking.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
13
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Timetastic free?
No, Timetastic is a paid product, but you can try it first. 30-day free trial, no credit card required.
How much does Timetastic cost?
Timetastic lists 3 plans. Business: $1.50 per user / month, billed monthly.
What platforms does Timetastic work on?
Timetastic is available on Web, iOS and Android.
Does Timetastic offer any discounts?
Timetastic publicly lists the following: 50% off for good causes.
Does Timetastic have a Windows app?
No Windows app was listed when its pages were read on Nov 12, 2026. Timetastic is listed for Web, iOS and Android.
Does Timetastic have a macOS app?
No macOS app was listed when its pages were read on Nov 12, 2026. Timetastic is listed for Web, iOS and Android.
Is Timetastic open source?
Timetastic is not described as open source on its own site, as read on Nov 12, 2026.
What does Timetastic integrate with?
Timetastic's listing names Slack, Microsoft Teams, Google Workspace, QuickBooks and Sage 50.
Who makes Timetastic?
Timetastic is made by Timetastic Ltd. It dates from 2012.
What are the alternatives to Timetastic?
The closest alternatives to Timetastic in our directory are absence.io, Calamari, Vacation Tracker, BrightHR and Breathe.
How does Timetastic compare with other HR software?
Timetastic's GPA of 2.6 is higher than 60 of the 63 other HR software we grade, and level with 3.
Is Timetastic good value for money?
ToolGPA grades Timetastic A for value for money. Its paid plans start at $1.50 a month for each person, against a middle price of $5.36 for the category: 2 of the 36 others that charge start lower.
Could I make my own version of Timetastic?
The plain part of Timetastic you could make: time off and employee records.
Where this guide comes from
The prices, plans, platforms and features were read from Timetastic’s own pages on Nov 12, 2026, and the grades were given on Nov 12, 2026. Graded from this listing, whose facts were read from Timetastic's own pages on 12 November 2026. Not based on using the product, and shorter than our full reviews.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Timetastic Ltd. Prices change, so check timetastic.co.uk before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
5,038
Tools graded, in 95 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
5,038
tools graded
95
categories
739
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Timetastic, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/timetastic
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Timetastic: The Insider's Guide", checked Nov 12, 2026. https://toolgpa.com/tools/timetastic
Know someone choosing between HR software?
Send them this guide: toolgpa.com/tools/timetastic/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded HR software after Timetastic, each with an Insider's Guide of its own.
- HR Software Insider's GuideEvery one of the 64 HR software we grade, compared
- Breathe Insider's GuideUK HR software for small firms, priced per business, not per person2.6 GPA
- Leave Dates Insider's GuideAnnual leave planner and absence tracker for small teams2.6 GPA
- TalentHR Insider's GuideHR records, time off, hiring and reviews for small teams2.6 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Timetastic’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Timetastic is a trademark of its owner, and this guide is not made, paid for or approved by Timetastic Ltd. Prices and plans change: check timetastic.co.uk before you buy.