Timetastic vs Vacation Tracker (2026): which should you pick?
As of Nov 12, 2026, Timetastic grades higher than Vacation Tracker: 2.6 against 2.2 out of 4.0.
Checked Nov 12, 2026 · graded Nov 12, 2026 by ToolGPA
Timetastic grades higher on value for money. They get the same grade on the free plan, features, ease of use and platforms.
Price, platforms and features side by side. The table says where each price was read and when.
Timetastic
Staff leave planner, with an added rota and time clock product
Vacation Tracker
Leave and PTO tracking inside Slack, Teams or Google Workspace
Which one is for you
Pick Timetastic if
- Fits if you only need to know who is off and when
- Works for small teams that want leave approvals on a phone
Look elsewhere if
- Too light for HR records, hiring or reviews, as it covers leave and an optional rota
- Skip it if you want to stay free, since only a 30-day trial is offered
- Pricey if you need rotas and a time clock, a separate $5.50 plan
- Watch out: booking limits, absence reports and the burnout board need Pro
- Watch out: the page lists dollar prices, with GBP prices in its data for the UK
Pick Vacation Tracker if
- Fits if your team already lives in Slack or Microsoft Teams
- Works for small companies that want leave approvals without an HR system
Look elsewhere if
- Tight if you are a team of one to five, since the minimum is $50 a month
- Skip it if you want to stay free, because there is no free plan
- Watch out: blackout periods, accruals, TOIL and hourly leave need Complete at $4
- Watch out: Core caps at 3 locations and 10 departments
- Too light for HR records or payroll
How we grade them
| 2.6GPATimetasticGood | 2.2GPAVacation TrackerFair | |
|---|---|---|
| Value for money | A$1.50 a user a month on Business is under 60% of the category's cheapest quarter at $3. Pro is $2.50 and Rota & Time Clock $5.50. | C$2 a user a month, but a $50 monthly minimum for up to 25 users means a team of five pays $10 each, above the category's middle of $5. |
| Free plan and trial | CA 30-day trial with no credit card, and no free plan. | CA 14-day trial of every feature with no credit card, and no free plan. |
| Features | CIt does the leave job fully: calendar, allowances and approvals. That is a smaller job than a full HR system, and booking limits and absence reports need Pro. | CRequests, policies, calendars, reports and an AI assistant. It does the leave job fully, which is smaller than HR software, and Core caps locations and departments. |
| Ease of use | CNo store rating on record. You still have to add staff, allowances and approvers. | CNo store rating on record. Policies, locations and approvers have to be set up first. |
| Platforms and integrations | BWeb, iOS and Android with Slack, Microsoft Teams, Google Workspace, QuickBooks and Sage 50. No desktop app. | BWeb, iOS and Android, working inside Slack, Teams and Google Workspace, with ADP, Zapier and Outlook. No desktop app. |
| Best for | a staff leave calendar from $1.50 a seat | leave tracking inside Slack or Teams |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: Timetastic and Vacation Tracker. How we grade
Price against what you get
Timetastic starts at $1.50 a month for each person and scores 2.3 out of 4 on features, ease of use and platforms. Vacation Tracker starts at $2 a month for each person and scores 2.3.
They score the same, and Timetastic starts $0.50 a month lower. Of the other HR software on the chart, none scores higher than Timetastic for less, and none scores higher than Vacation Tracker for less.
Features, ease of use and platforms, averaged
What paid plans start at, a month (each step along is roughly double) →
- The best score at each price
- Has a free plan
- No free plan
Where they differ
- Timetastic also covers shift scheduling, time clock and employee records.
- Vacation Tracker also covers reports.
At a glance
| Timetastic | Vacation Tracker | |
|---|---|---|
| Pricing | Free trial | Free trial |
| Starts at | $1.50 per user / month | $2 per user / month, billed monthly, with a $50 monthly minimum |
| Free plan | None | None |
| Free trial | 30-day free trial, no credit card required | 14-day free trial of every feature, no credit card required |
| Web | ||
| iOS | ||
| Android | ||
| Made by | Timetastic Ltd | Vacation Tracker |
| Price read from | timetastic.co.uk | vacationtracker.io |
| Checked | Nov 12, 2026 | Nov 12, 2026 |
Worth knowing
Timetastic
- Prices are shown in US dollars on the page we read; the page's structured data also lists GBP prices for the UK, so the rate you see depends on where you are.
- Booking limits, absence reports and the burnout board need Pro or above; rotas and time clock are a separate $5.50 plan.
- Billing runs month to month through Stripe with no minimum term.
- Charities, Certified B Corporations, Fair Tax Mark holders, 1% for the Planet members and NHS Trusts get 50% off.
Vacation Tracker
- There is no free plan; the minimum is $50 a month on Core and $100 on Complete, covering up to 25 users each.
- Yearly plans are priced in user tiers; the page shows a yearly price only for a team size typed into its calculator, so only the monthly rate is recorded here.
- Core caps at 3 locations and 10 departments; blackout periods, accruals and hourly leave need Complete.
- You pay only for active users, and there is no cap on admins or approvers.
Key features
Timetastic
- Shared leave calendar
- One calendar shows who is off and when, with holiday allowance records and manager approval of requests.
- Absence insights
- Pro adds absence trends, company-wide absence reports and a burnout board with risk alerts.
- Rotas
- Rota & Time Clock builds shift rotas with templates, conflict detection, multi-location management, open shifts and shift swaps.
- Time clock and timesheets
- Staff clock in and out from a phone, with break and overtime tracking and a payroll data export.
- Basic HR records
- Employee profiles, document storage and electronic signatures, onboarding forms and key date reminders are listed under the Rota & Time Clock plan.
Vacation Tracker
- Leave requests and approvals
- Requests are routed to approvers automatically with reminders. Complete adds multi-level approvals and substitute approvers.
- Leave policies
- Custom leave types and allowances, public holidays per location, carryover and negative balances. Accruals, blackout periods and TOIL need Complete.
- Where it runs
- Manage leave inside Slack or Microsoft Teams, in Google Workspace, or on iOS and Android, with daily or weekly who-is-off updates.
- Reports and calendars
- A wallchart, calendar view and reports. Core shares calendars through an iCal link, and Complete adds direct Google and Outlook sync.
- AI and developer access
- The Vee AI assistant, an MCP server, an open API and webhooks are listed, with the integrations included on both plans.
Plans
Timetastic
Business$1.50
per user / month, billed monthly
Unlimited users and departments, shared calendar of who is off, holiday allowance records and approvals, mobile and desktop app.
Pro$2.50
per user / month, billed monthly
Everything in Business plus booking limits by leave type, absence trends and insights, company-wide absence reports and enhanced user profiles.
Rota & Time Clock$5.50
per user / month, billed monthly
Rotas, clock-in and clock-out, payroll-ready timesheets, leave and absence management, HR records and team chat.
Vacation Tracker
Core$2
per user / month, billed monthly; $50 minimum, up to 25 users
Up to 3 locations and 10 departments, custom leave types, approvals, wallchart and reports, all integrations and the Vee AI assistant.
Complete$4
per user / month, billed monthly; $100 minimum, up to 25 users
Everything in Core plus unlimited locations and departments, blackout periods, multi-level approvals, hourly leave, accruals, TOIL and calendar sync.
Ways to pay less
Timetastic
- Nonprofit
50% off for good causes
A 50% discount on standard pricing for charities, Certified B Corporations, Fair Tax Mark holders, 1% for the Planet members and NHS Trusts.
Vacation Tracker
- Annual discount
About 10% off with yearly billing
The pricing page marks yearly billing as saving about 10%, with prices set by user tier.
- Nonprofit
Non-profit discounts on request
The pricing FAQ says non-profits can contact support to set up a discount.
Common questions
Which is cheaper, Timetastic or Vacation Tracker?
As of Nov 12, 2026, Timetastic is cheaper to start with: $1.50 a month for each person, against $2 a month for each person for Vacation Tracker. Timetastic starts at $1.50 per user / month, and Vacation Tracker starts at $2 per user / month, billed monthly, with a $50 monthly minimum.
Which has a free plan, Timetastic or Vacation Tracker?
As of Nov 12, 2026, neither Timetastic nor Vacation Tracker has a free plan. Both have a free trial.
More comparisons
How this page was made
- The verdict at the top follows a fixed rule. When both tools are in the same category and either is in our top three for it, the verdict follows that ranking: the higher-placed tool is our pick. The top three weigh who each tool suits as well as its grades, so a pick can go against the GPA. Otherwise the page does not pick one and says which grades higher: the higher GPA first; on a tie, the one with a free plan, then the one that starts cheaper in dollars a month, counted the same way for both; if they are still level, what the choice depends on.
- The grades are our own, from each tool’s review or report card. The GPA is their average.
- Prices, plans and platforms come from each tool’s listing. The table above says where each price was read and when.
- The differences and the answers to the questions are worked out from those listings.