Vacation Tracker review (2026): is it worth $2 a month per user?
Leave and PTO tracking inside Slack, Teams or Google Workspace
Black Friday: is there a Vacation Tracker sale?
Vacation Tracker report card
Fair · out of 4.0 · graded Nov 12, 2026
Best for leave tracking inside Slack or Teams
Vacation Tracker handles leave requests and approvals inside Slack, Teams or Google Workspace, from $2 a user a month. It has a $50 monthly minimum, and accruals and hourly leave need the $4 plan.
Who Vacation Tracker is for
- Fits if your team already lives in Slack or Microsoft Teams
- Works for small companies that want leave approvals without an HR system
Who Vacation Tracker is not for
- Tight if you are a team of one to five, since the minimum is $50 a month
- Skip it if you want to stay free, because there is no free plan
- Watch out: blackout periods, accruals, TOIL and hourly leave need Complete at $4
- Watch out: Core caps at 3 locations and 10 departments
- Too light for HR records or payroll
Why Vacation Tracker gets a 2.2
Five grades, each with its reason. The GPA is their average: an A is 4 points, an F is none.
- CValue for money$2 a user a month, but a $50 monthly minimum for up to 25 users means a team of five pays $10 each, above the category's middle of $5.
- CFree plan and trialA 14-day trial of every feature with no credit card, and no free plan.
- CFeaturesRequests, policies, calendars, reports and an AI assistant. It does the leave job fully, which is smaller than HR software, and Core caps locations and departments.
- CEase of useNo store rating on record. Policies, locations and approvers have to be set up first.
- BPlatforms and integrationsWeb, iOS and Android, working inside Slack, Teams and Google Workspace, with ADP, Zapier and Outlook. No desktop app.
What these grades rest on. Graded from this listing, whose facts were read from Vacation Tracker's own pages on 12 November 2026. Not based on using the product, and shorter than our full reviews. How we review and grade.
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<a href="https://toolgpa.com/tools/vacation-tracker#review"><img src="https://toolgpa.com/badge/vacation-tracker.svg" alt="Vacation Tracker: 2.2 GPA on ToolGPA" width="196" height="56"></a>Where Vacation Tracker stands among HR software
Vacation Tracker's GPA of 2.2 is higher than 41 of the 63 other HR software we grade, and level with 8.
It stands best on platforms and integrations (B, above 22 of 63) and worst on features (C, above 1).
Its paid plans start at $2 a month for each person, against a middle price of $5.36 for the category: 4 of the 36 others that charge start lower.
On features, ease of use and platforms it scores 2.3 out of 4. Nothing scores higher for less, though at least one tool matches that score at a lower price.
Each grade against the category
Every bar is all 64 HR software we grade, cut by the letter each got. Vacation Tracker’s own letter is outlined.
- CValue for moneyAbove 5 of 63, level with 50
- CFree plan and trialAbove 40 of 63, level with 18
- CFeaturesAbove 1 of 63, level with 39
- CEase of useAbove 1 of 63, level with 61
- BPlatforms and integrationsAbove 22 of 63, level with 41
Price against what you get
Each dot is one of 38 HR software. Further left costs less, and higher up scores better on features, ease of use and platforms. Point at a dot to see which tool it is.
Features, ease of use and platforms, averaged
What paid plans start at, a month (each step along is roughly double) →
- The best score at each price
- Has a free plan
- No free plan
Keep Vacation Tracker, or make your own?
Keep it
The plain part of Vacation Tracker you could make: time off and reports. What surrounds it you could not. The 4 things listed below take a company, not a weekend.
It costs $24 a year.
What you could make
- Time off and reports: an app builder makes these well.
What you could not
- A real app for iOS and Android. Something home-made would be a web page.
- It is priced for each person, which means accounts and billing for a team.
- It plugs into other products, Slack, Microsoft Teams and Google Workspace among them, and has an API.
- AI features, unless you pay a model provider for each request yourself.
What this rests on. Vacation Tracker’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
What is Vacation Tracker?
Vacation Tracker manages leave requests, approvals, allowances and a who-is-off calendar, and can be used from Slack, Microsoft Teams, Google Workspace or its own mobile apps. Two plans are priced per active user with a monthly minimum that covers up to 25 users, and there is a 14-day trial with every feature.
Worth knowing
- There is no free plan; the minimum is $50 a month on Core and $100 on Complete, covering up to 25 users each.
- Yearly plans are priced in user tiers; the page shows a yearly price only for a team size typed into its calculator, so only the monthly rate is recorded here.
- Core caps at 3 locations and 10 departments; blackout periods, accruals and hourly leave need Complete.
- You pay only for active users, and there is no cap on admins or approvers.
Key features
- Leave requests and approvals
- Requests are routed to approvers automatically with reminders. Complete adds multi-level approvals and substitute approvers.
- Leave policies
- Custom leave types and allowances, public holidays per location, carryover and negative balances. Accruals, blackout periods and TOIL need Complete.
- Where it runs
- Manage leave inside Slack or Microsoft Teams, in Google Workspace, or on iOS and Android, with daily or weekly who-is-off updates.
- Reports and calendars
- A wallchart, calendar view and reports. Core shares calendars through an iCal link, and Complete adds direct Google and Outlook sync.
- AI and developer access
- The Vee AI assistant, an MCP server, an open API and webhooks are listed, with the integrations included on both plans.
Vacation Tracker pricing
As of Nov 12, 2026, Vacation Tracker is a paid product with a free trial, starting at $2 per user / month, billed monthly, with a $50 monthly minimum.
- Starts at
- $2 per user / month, billed monthly, with a $50 monthly minimum
- Free plan
- None
- Free trial
- 14-day free trial of every feature, no credit card required
| Plan | Price | What you get |
|---|---|---|
| Core | $2per user / month, billed monthly; $50 minimum, up to 25 users | Up to 3 locations and 10 departments, custom leave types, approvals, wallchart and reports, all integrations and the Vee AI assistant. |
| Complete | $4per user / month, billed monthly; $100 minimum, up to 25 users | Everything in Core plus unlimited locations and departments, blackout periods, multi-level approvals, hourly leave, accruals, TOIL and calendar sync. |
Read from vacationtracker.io on Nov 12, 2026. Prices change, so confirm with Vacation Tracker before you buy.
Ways to pay less
- Annual discountAbout 10% off with yearly billing
The pricing page marks yearly billing as saving about 10%, with prices set by user tier.
Stated on vacationtracker.io - NonprofitNon-profit discounts on request
The pricing FAQ says non-profits can contact support to set up a discount.
Stated on vacationtracker.io
Works with
Vacation Tracker alternatives
- Vacation Tracker vs Timetastic
Free trial · from $1.50/mo
- Vacation Tracker vs absence.io
Free trial · from €2.69/mo
- Vacation Tracker vs Calamari
Free trial · from $2/mo
- Vacation Tracker vs BrightHR
From £16.67/mo
- Vacation Tracker vs Breathe
Free trial · from £24/mo
Common questions
Does Vacation Tracker have a Windows app?
No Windows app was listed when its pages were read on Nov 12, 2026. Vacation Tracker is listed for Web, iOS and Android.
Does Vacation Tracker have a macOS app?
No macOS app was listed when its pages were read on Nov 12, 2026. Vacation Tracker is listed for Web, iOS and Android.
Is Vacation Tracker open source?
Vacation Tracker is not described as open source on its own site, as read on Nov 12, 2026.
Does Vacation Tracker have an API?
Yes. Vacation Tracker offers a public API, according to its own site.
Sources for this page
The prices, plans, platforms and features above were read from these pages on Nov 12, 2026.