The Vacation Tracker Insider’s Guide
Everything we know about Vacation Tracker in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Vacation Tracker
The Insider’s Guide
Leave and PTO tracking inside Slack, Teams or Google Workspace
Every plan, grade, refund rule and rival among HR software, read from Vacation Tracker’s own pages.
Made by Vacation Tracker · checked Nov 12, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Vacation Tracker’s own pages, its app-store listings and our grades. Every fact in it is on Vacation Tracker’s page too, where it is kept up to date. Checked Nov 12, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.2
GPA, above 41 of the 63 other HR software we grade
Vacation Tracker manages leave requests, approvals, allowances and a who-is-off calendar, and can be used from Slack, Microsoft Teams, Google Workspace or its own mobile apps. Two plans are priced per active user with a monthly minimum that covers up to 25 users, and there is a 14-day trial with every feature.
To get you started, here are 9 things to know about Vacation Tracker, taken from its own pages and our grades.
Policies, locations and approvers have to be set up first.
- 1
Best for leave tracking inside Slack or Teams
Vacation Tracker handles leave requests and approvals inside Slack, Teams or Google Workspace, from $2 a user a month.
- 2
Paid plans start at $2 a month for each person
As its pricing page puts it: $2 per user / month, billed monthly, with a $50 monthly minimum.
- 3
You can try it first
14-day free trial of every feature, no credit card required
- 4
It runs on 3 platforms
Web, iOS and Android.
- 5
Leave requests and approvals
Requests are routed to approvers automatically with reminders. Complete adds multi-level approvals and substitute approvers.
- 6
Leave policies
Custom leave types and allowances, public holidays per location, carryover and negative balances. Accruals, blackout periods and TOIL need Complete.
- 7
Where it runs
Manage leave inside Slack or Microsoft Teams, in Google Workspace, or on iOS and Android, with daily or weekly who-is-off updates.
- 8
A 2.2 GPA, above 41 of 63
That is against the other HR software we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
The plain part of Vacation Tracker you could make: time off and reports. What surrounds it you could not. The 4 things listed below take a company, not a weekend.
Vacation Tracker at a glance
- Pricing
- Free trial, from $2 per user / month, billed monthly, with a $50 monthly minimum
- Free plan
- No
- Free trial
- 14-day free trial of every feature, no credit card required
- Runs on
- Web, iOS, Android
- Made by
- Vacation Tracker
- Category
- HR Software
- Our grade
- 2.2 GPA, fair
The report card
Best for leave tracking inside Slack or Teams
Vacation Tracker handles leave requests and approvals inside Slack, Teams or Google Workspace, from $2 a user a month. It has a $50 monthly minimum, and accruals and hourly leave need the $4 plan.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | C | $2 a user a month, but a $50 monthly minimum for up to 25 users means a team of five pays $10 each, above the category's middle of $5. |
| Free plan and trial | C | A 14-day trial of every feature with no credit card, and no free plan. |
| Features | C | Requests, policies, calendars, reports and an AI assistant. It does the leave job fully, which is smaller than HR software, and Core caps locations and departments. |
| Ease of use | C | No store rating on record. Policies, locations and approvers have to be set up first. |
| Platforms and integrations | B | Web, iOS and Android, working inside Slack, Teams and Google Workspace, with ADP, Zapier and Outlook. No desktop app. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Vacation Tracker is for
- Fits if your team already lives in Slack or Microsoft Teams
- Works for small companies that want leave approvals without an HR system
Who it is not for
- Tight if you are a team of one to five, since the minimum is $50 a month
- Skip it if you want to stay free, because there is no free plan
- Watch out: blackout periods, accruals, TOIL and hourly leave need Complete at $4
- Watch out: Core caps at 3 locations and 10 departments
- Too light for HR records or payroll
Good to know
Good for
- Teams that already work in Slack or Microsoft Teams and want leave handled there
- Companies that only need leave and PTO, not a full HRIS
Worth knowing
- There is no free plan; the minimum is $50 a month on Core and $100 on Complete, covering up to 25 users each.
- Yearly plans are priced in user tiers; the page shows a yearly price only for a team size typed into its calculator, so only the monthly rate is recorded here.
- Core caps at 3 locations and 10 departments; blackout periods, accruals and hourly leave need Complete.
- You pay only for active users, and there is no cap on admins or approvers.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$2
A month to start, for each person
Vacation Tracker is a paid product with a free trial, starting at $2 per user / month, billed monthly, with a $50 monthly minimum.
Core
$2
per user / month, billed monthly; $50 minimum, up to 25 users
Up to 3 locations and 10 departments, custom leave types, approvals, wallchart and reports, all integrations and the Vee AI assistant.
Complete
$4
per user / month, billed monthly; $100 minimum, up to 25 users
Everything in Core plus unlimited locations and departments, blackout periods, multi-level approvals, hourly leave, accruals, TOIL and calendar sync.
Trying it first
14-day free trial of every feature, no credit card required
Read from vacationtracker.io on Nov 12, 2026.
Ways to pay less
Annual discount
About 10% off with yearly billing
The pricing page marks yearly billing as saving about 10%, with prices set by user tier.
Stated on vacationtracker.ioNonprofit
Non-profit discounts on request
The pricing FAQ says non-profits can contact support to set up a discount.
Stated on vacationtracker.io
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
3
Places it runs: Web, iOS and Android
Leave and PTO tracking inside Slack, Teams or Google Workspace. Here is what it does, as its own site describes it, and what it covers: public API, AI features, reports, time off.
Requests, policies, calendars, reports and an AI assistant.
- Leave requests and approvals
- Requests are routed to approvers automatically with reminders. Complete adds multi-level approvals and substitute approvers.
- Leave policies
- Custom leave types and allowances, public holidays per location, carryover and negative balances. Accruals, blackout periods and TOIL need Complete.
- Where it runs
- Manage leave inside Slack or Microsoft Teams, in Google Workspace, or on iOS and Android, with daily or weekly who-is-off updates.
- Reports and calendars
- A wallchart, calendar view and reports. Core shares calendars through an iCal link, and Complete adds direct Google and Outlook sync.
- AI and developer access
- The Vee AI assistant, an MCP server, an open API and webhooks are listed, with the integrations included on both plans.
Where it runs
- Web
- iOS
- Android
What it works with
- Slack
- Microsoft Teams
- Google Workspace
- ADP
- Zapier
- Outlook
Vacation Tracker is made by Vacation Tracker.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
41/63
Other HR software it is graded above
Vacation Tracker's GPA of 2.2 is higher than 41 of the 63 other HR software we grade, and level with 8.
It stands best on platforms and integrations (B, above 22 of 63) and worst on features (C, above 1).
Its paid plans start at $2 a month for each person, against a middle price of $5.36 for the category: 4 of the 36 others that charge start lower.
On features, ease of use and platforms it scores 2.3 out of 4. Nothing scores higher for less, though at least one tool matches that score at a lower price.
Each grade against the category
Every bar is all 64 HR software we grade, cut by the letter each got. Vacation Tracker’s own letter is outlined.
- CValue for moneyAbove 5 of 63
- CFree plan and trialAbove 40 of 63
- CFeaturesAbove 1 of 63
- CEase of useAbove 1 of 63
- BPlatforms and integrationsAbove 22 of 63
Price against what you get
Each dot is one of 38 HR software. Further left costs less; higher up scores better on features, ease of use and platforms. Vacation Tracker is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
The plain part of Vacation Tracker you could make: time off and reports. What surrounds it you could not. The 4 things listed below take a company, not a weekend.
It costs $24 a year.
What you could make
- Time off and reports: an app builder makes these well.
What you could not
- A real app for iOS and Android. Something home-made would be a web page.
- It is priced for each person, which means accounts and billing for a team.
- It plugs into other products, Slack, Microsoft Teams and Google Workspace among them, and has an API.
- AI features, unless you pay a model provider for each request yourself.
What this rests on. Vacation Tracker’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Timetastic, absence.io, Calamari, BrightHR and Breathe
The 5 tools Vacation Tracker is most often weighed against, with where each one differs from it.
- 2.6GPA
Timetastic
Free trial · from $1.50/mo
Staff leave planner, with an added rota and time clock product.
- Vacation Tracker also covers reports.
- Timetastic also covers shift scheduling, time clock and employee records.
- 2.4GPA
absence.io
Free trial · from €2.69/mo
Time off, time tracking and employee files for small teams.
- Vacation Tracker also covers reports.
- absence.io also covers time tracking, expense tracking, time clock and employee records.
- 2.4GPA
Calamari
Free trial · from $2/mo
Modular HR system for time off, attendance, core HR and reviews.
- Vacation Tracker also covers reports.
- Calamari also covers time tracking, goals, shift scheduling and employee records.
- 2.0GPA
BrightHR
From £16.67/mo
HR software with holiday, rota and absence tools and advice lines.
- BrightHR also covers payroll, shift scheduling, time clock and employee records.
- 2.6GPA
Breathe
Free trial · from £24/mo
UK HR software for small firms, priced per business, not per person.
- Breathe also covers expense tracking, shift scheduling, time clock, applicant tracking and employee records.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
14
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Vacation Tracker free?
No, Vacation Tracker is a paid product, but you can try it first. 14-day free trial of every feature, no credit card required.
How much does Vacation Tracker cost?
Vacation Tracker lists 2 plans. Core: $2 per user / month, billed monthly; $50 minimum, up to 25 users.
What platforms does Vacation Tracker work on?
Vacation Tracker is available on Web, iOS and Android.
Does Vacation Tracker offer any discounts?
Vacation Tracker publicly lists the following: About 10% off with yearly billing; Non-profit discounts on request.
Does Vacation Tracker have a Windows app?
No Windows app was listed when its pages were read on Nov 12, 2026. Vacation Tracker is listed for Web, iOS and Android.
Does Vacation Tracker have a macOS app?
No macOS app was listed when its pages were read on Nov 12, 2026. Vacation Tracker is listed for Web, iOS and Android.
Is Vacation Tracker open source?
Vacation Tracker is not described as open source on its own site, as read on Nov 12, 2026.
Does Vacation Tracker have an API?
Yes. Vacation Tracker offers a public API, according to its own site.
What does Vacation Tracker integrate with?
Vacation Tracker's listing names Slack, Microsoft Teams, Google Workspace, ADP, Zapier and Outlook.
Who makes Vacation Tracker?
Vacation Tracker is made by a company of the same name.
What are the alternatives to Vacation Tracker?
The closest alternatives to Vacation Tracker in our directory are Timetastic, absence.io, Calamari, BrightHR and Breathe.
How does Vacation Tracker compare with other HR software?
Vacation Tracker's GPA of 2.2 is higher than 41 of the 63 other HR software we grade, and level with 8.
Is Vacation Tracker good value for money?
ToolGPA grades Vacation Tracker C for value for money. Its paid plans start at $2 a month for each person, against a middle price of $5.36 for the category: 4 of the 36 others that charge start lower.
Could I make my own version of Vacation Tracker?
The plain part of Vacation Tracker you could make: time off and reports.
Where this guide comes from
The prices, plans, platforms and features were read from Vacation Tracker’s own pages on Nov 12, 2026, and the grades were given on Nov 12, 2026. Graded from this listing, whose facts were read from Vacation Tracker's own pages on 12 November 2026. Not based on using the product, and shorter than our full reviews.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Vacation Tracker. Prices change, so check vacationtracker.io before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
5,038
Tools graded, in 95 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
5,038
tools graded
95
categories
739
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Vacation Tracker, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/vacation-tracker
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Vacation Tracker: The Insider's Guide", checked Nov 12, 2026. https://toolgpa.com/tools/vacation-tracker
Know someone choosing between HR software?
Send them this guide: toolgpa.com/tools/vacation-tracker/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded HR software after Vacation Tracker, each with an Insider's Guide of its own.
- HR Software Insider's GuideEvery one of the 64 HR software we grade, compared
- Breathe Insider's GuideUK HR software for small firms, priced per business, not per person2.6 GPA
- Leave Dates Insider's GuideAnnual leave planner and absence tracker for small teams2.6 GPA
- TalentHR Insider's GuideHR records, time off, hiring and reviews for small teams2.6 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Vacation Tracker’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Vacation Tracker is a trademark of its owner, and this guide is not made, paid for or approved by Vacation Tracker. Prices and plans change: check vacationtracker.io before you buy.