The Wheelhouse Insider’s Guide
Everything we know about Wheelhouse in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Wheelhouse
The Insider’s Guide
Dynamic pricing and market data for short and mid-term rentals
Every plan, grade, refund rule and rival among vacation rental tools, read from Wheelhouse’s own pages.
Made by Wheelhouse · checked Nov 12, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Wheelhouse’s own pages, its app-store listings and our grades. Every fact in it is on Wheelhouse’s page too, where it is kept up to date. Checked Nov 12, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.2
GPA, above 13 of the 29 other vacation rental tools we grade
Wheelhouse is a revenue platform for short-term and mid-term rental operators. Its Dynamic Pricing product sets nightly rates by listing using rule-based or data-driven strategies, and Dynamic Sets groups listings into custom benchmarks. It links to Airbnb and to many property management systems, and exposes APIs.
To get you started, here are 9 things to know about Wheelhouse, taken from its own pages and our grades.
The free tier lets you link listings and try settings, but paid pricing is per listing, and cost climbs with every listing you add.
- 1
Best for setting nightly rental prices
Wheelhouse sets nightly prices for each listing using rules or market data, and it links to Airbnb and a long list of booking systems.
- 2
Paid plans start at $19.99 a month
As its pricing page puts it: $19.99 per listing / month (or 1% of revenue, $2.99 minimum).
- 3
There is a free plan
Free tier for every listing: link listings, read the market report and test pricing settings without a card.
- 4
It runs on Web
Web.
- 5
Three pricing strategies
Mixes rule-based and data-driven approaches, with 15+ settings to control how the engine treats a day, event or season.
- 6
Dynamic Sets
Groups from 1 to 1,000+ listings, across one or several markets, used for benchmarking, owner acquisition and merchandising.
- 7
Portfolio view and history
Shows strategies and calendars across a portfolio, with 15 months of listing history and 6 months of forward-looking performance.
- 8
A 2.2 GPA, above 13 of 29
That is against the other vacation rental tools we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
The plain part of Wheelhouse you could make: reports and calendar. What surrounds it you could not. The 2 things listed below take a company, not a weekend.
Wheelhouse at a glance
- Pricing
- Free plan, from $19.99 per listing / month (or 1% of revenue, $2.99 minimum)
- Free plan
- Yes
- Free trial
- None stated
- Runs on
- Web
- Made by
- Wheelhouse
- Category
- Vacation Rental Software
- Our grade
- 2.2 GPA, fair
The report card
Best for setting nightly rental prices
Wheelhouse sets nightly prices for each listing using rules or market data, and it links to Airbnb and a long list of booking systems. The free tier lets you link listings and try settings, but paid pricing is per listing, and cost climbs with every listing you add.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | C | $19.99 per listing a month, or 1% of revenue with a $2.99 minimum. That sits between the category's middle and its dearer quarter, and it multiplies by every listing. |
| Free plan and trial | C | Every listing can be linked free, with no card, to read the market report and test settings. That's a look at the tool, not live pricing. |
| Features | C | Rule-based and data-driven pricing, groups of listings, a portfolio view and daily price sync. A focused tool that does its one job fully, but pricing is the only job, and groups are a separate $12.99 plan. |
| Ease of use | C | No store rating on record. You link accounts and tune settings before it does anything useful. |
| Platforms and integrations | B | Web only, with links to Airbnb, Guesty, Hostaway, Hostfully and others, and APIs. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Wheelhouse is for
- Fits if you have several listings and want prices to move with demand
- Works for managers who already run Airbnb and a booking system and want pricing on top
Who it is not for
- Skip it if you want a booking system, because it only sets prices
- Pricey if you have many listings, at $19.99 each a month, and 50+ are quote only
- Watch out: the 1% option takes a share of revenue, with a $2.99 monthly minimum
- Watch out: Dynamic Sets is a separate $12.99 per set a month
- Tight if you hate cards, since one is needed once a listing goes paid
Good to know
Good for
- Operators who want to mix rule-based and data-driven pricing
- Hosts who want to try the platform on a free tier before paying
- Portfolios that want to benchmark against custom sets of listings
Worth knowing
- Paid pricing applies per listing; 50+ listings are quoted by contacting the vendor.
- Pro Flex takes a share of revenue, with a $2.99 monthly minimum, instead of a flat fee.
- Dynamic Sets is a separate $12.99 per set per month plan.
- A card is required once any listing moves to a paid tier.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$19.99
A month to start. There is a free plan too
Wheelhouse has a free plan. Paid plans start at $19.99 per listing / month (or 1% of revenue, $2.99 minimum).
That sits between the category's middle and its dearer quarter, and it multiplies by every listing.
Free
$0
Link listings, explore the market report and try settings. No card needed; every listing starts here.
Pro Flex
1%
of revenue per listing, $2.99 minimum monthly fee
Billed at time of reservation, excluding taxes and fees; cancellations are refunded. Discounts at 50+ listings by contact.
Pro Flat
$19.99
per listing / month
Flat fee per listing. $16.99 (15% off) at 10 to 49 listings; 50+ listings by contact.
Dynamic Sets
$12.99
per set / month
Navigator map with 18 filter categories to build Sets that feed pricing strategy.
Enterprise
Custom
For portfolios of 50+ listings, with onboarding and a revenue success team.
The free plan
Free tier for every listing: link listings, read the market report and test pricing settings without a card.
Read from usewheelhouse.com on Nov 12, 2026.
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
1
Place it runs: Web
Dynamic pricing and market data for short and mid-term rentals. Here is what it does, as its own site describes it, and what it covers: public API, calendar, reports, dashboards.
Rule-based and data-driven pricing, groups of listings, a portfolio view and daily price sync.
- Three pricing strategies
- Mixes rule-based and data-driven approaches, with 15+ settings to control how the engine treats a day, event or season.
- Dynamic Sets
- Groups from 1 to 1,000+ listings, across one or several markets, used for benchmarking, owner acquisition and merchandising.
- Portfolio view and history
- Shows strategies and calendars across a portfolio, with 15 months of listing history and 6 months of forward-looking performance.
- Daily price syncing
- Prices sync daily to connected accounts, with 18 months of forward pricing and unlimited custom fixed rates for key dates.
- Alerts, notes and version history
- Notifications for chosen events, notes on dates or ranges for teammates, and a way to revert changes to a strategy.
- APIs
- The platform is built so teams can build their own tools on its APIs. The homepage also lists MCP and Skills.
Where it runs
- Web
What it works with
- Airbnb
- Avantio
- Barefoot
- Escapia
- Guesty
- Hospitable
- Hostaway
- Hostfully
Wheelhouse is made by Wheelhouse.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
13/29
Other vacation rental tools it is graded above
Wheelhouse's GPA of 2.2 is higher than 13 of the 29 other vacation rental tools we grade, and level with 5.
It stands best on platforms and integrations (B, above 1 of 29) and worst on features (C, above 0).
Its paid plans start at $19.99 a month, against a middle price of $19.99 for the category: 7 of the 19 others that charge start lower.
On features, ease of use and platforms it scores 2.3 out of 4. 4 tools score higher and cost less.
Each grade against the category
Every bar is all 30 vacation rental tools we grade, cut by the letter each got. Wheelhouse’s own letter is outlined.
- CValue for moneyAbove 3 of 29
- CFree plan and trialAbove 13 of 29
- CFeaturesAbove 0 of 29
- CEase of useAbove 0 of 29
- BPlatforms and integrationsAbove 1 of 29
Price against what you get
Each dot is one of 20 vacation rental tools. Further left costs less; higher up scores better on features, ease of use and platforms. Wheelhouse is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
The plain part of Wheelhouse you could make: reports and calendar. What surrounds it you could not. The 2 things listed below take a company, not a weekend.
It costs $239.88 a year.
What you could make
- Reports and calendar: an app builder makes these well.
What you could not
- Connections that pull numbers from dozens of other services.
- It plugs into other products, Airbnb, Avantio and Barefoot among them, and has an API.
What this rests on. Wheelhouse’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
PriceLabs, Beyond, Hostaway, Guesty and Hospitable
The 5 tools Wheelhouse is most often weighed against, with where each one differs from it.
- 2.4GPA
PriceLabs
Free trial · from $19.99/mo
Dynamic pricing and market data for rentals and hotels.
- Wheelhouse has a free plan. PriceLabs does not, though it has a free trial.
- Wheelhouse also covers calendar.
- 2.2GPA
Beyond
Free plan
Dynamic pricing for short-term rentals, billed as a share of bookings.
- Only Beyond lists an iOS app.
- 2.0GPA
Hostaway
Paid
Vacation rental PMS and channel manager for property managers.
- Wheelhouse has a free plan. Hostaway does not.
- Only Hostaway lists iOS and Android apps.
- Wheelhouse also covers calendar and dashboards.
- 2.4GPA
Guesty
Free trial · from $9/mo
Property management software for short-term rental hosts and managers.
- Wheelhouse has a free plan. Guesty does not, though it has a free trial.
- Only Guesty lists iOS and Android apps.
- Wheelhouse also covers calendar and dashboards.
- 2.6GPA
Hospitable
Free plan · from $25.52/mo
Guest messaging, channel sync and operations for short-term rentals.
- Only Hospitable lists iOS and Android apps.
- Wheelhouse also covers calendar, reports and dashboards.
- Hospitable also covers tasks, shared inbox and channel manager.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
13
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Wheelhouse free?
Wheelhouse has a free plan. Free tier for every listing: link listings, read the market report and test pricing settings without a card.
How much does Wheelhouse cost?
Wheelhouse lists 5 plans. Free: $0.
What platforms does Wheelhouse work on?
Wheelhouse is available on Web.
Does Wheelhouse have an Android app?
No Android app was listed when its pages were read on Nov 12, 2026. Wheelhouse is listed for Web.
Does Wheelhouse have an iPhone app?
No iPhone app was listed when its pages were read on Nov 12, 2026. Wheelhouse is listed for Web.
Is Wheelhouse open source?
Wheelhouse is not described as open source on its own site, as read on Nov 12, 2026.
Does Wheelhouse have an API?
Yes. Wheelhouse offers a public API, according to its own site.
What does Wheelhouse integrate with?
Wheelhouse's listing names Airbnb, Avantio, Barefoot, Escapia, Guesty, Hospitable, Hostaway and Hostfully.
Who makes Wheelhouse?
Wheelhouse is made by a company of the same name.
What are the alternatives to Wheelhouse?
The closest alternatives to Wheelhouse in our directory are PriceLabs, Beyond, Hostaway, Guesty and Hospitable.
How does Wheelhouse compare with other vacation rental tools?
Wheelhouse's GPA of 2.2 is higher than 13 of the 29 other vacation rental tools we grade, and level with 5.
Is Wheelhouse good value for money?
ToolGPA grades Wheelhouse C for value for money. Its paid plans start at $19.99 a month, against a middle price of $19.99 for the category: 7 of the 19 others that charge start lower.
Could I make my own version of Wheelhouse?
The plain part of Wheelhouse you could make: reports and calendar. What surrounds it you could not.
Where this guide comes from
The prices, plans, platforms and features were read from Wheelhouse’s own pages on Nov 12, 2026, and the grades were given on Nov 12, 2026. Graded from this listing, whose facts were read from Wheelhouse's own pages on 12 November 2026. Not based on using the product, and shorter than our full reviews.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Wheelhouse. Prices change, so check usewheelhouse.com before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
5,038
Tools graded, in 95 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
5,038
tools graded
95
categories
739
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Wheelhouse, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/wheelhouse
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Wheelhouse: The Insider's Guide", checked Nov 12, 2026. https://toolgpa.com/tools/wheelhouse
Know someone choosing between vacation rental tools?
Send them this guide: toolgpa.com/tools/wheelhouse/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded vacation rental tools after Wheelhouse, each with an Insider's Guide of its own.
- Vacation Rental Software Insider's GuideEvery one of the 30 vacation rental tools we grade, compared
- Hospitable Insider's GuideGuest messaging, channel sync and operations for short-term rentals2.6 GPA
- iGMS Insider's GuideShort-term rental software with a pay-per-booked-night plan2.6 GPA
- KrossBooking Insider's GuideProperty management with channel manager and booking engine2.6 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Wheelhouse’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Wheelhouse is a trademark of its owner, and this guide is not made, paid for or approved by Wheelhouse. Prices and plans change: check usewheelhouse.com before you buy.