The Wudpecker Insider’s Guide
Everything we know about Wudpecker in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Wudpecker
The Insider’s Guide
Meeting notetaker with instructions for how your notes are written
Every plan, grade, refund rule and rival among AI meeting note takers, read from Wudpecker’s own pages.
Made by Wudpecker Oy · checked Nov 12, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Wudpecker’s own pages, its app-store listings and our grades. Every fact in it is on Wudpecker’s page too, where it is kept up to date. Checked Nov 12, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.6
GPA, above 60 of the 89 other AI meeting note takers we grade
Wudpecker sends a notetaker bot into Zoom, Google Meet and Microsoft Teams meetings, or records without a bot on desktop and phone apps, then writes notes in a structure you describe. An Ask Wudpecker assistant answers questions about past meetings. Plans are limited by the number of bot-attended meetings a month.
To get you started, here are 9 things to know about Wudpecker, taken from its own pages and our grades.
There's a calendar to connect and instructions to write before the notes come out the way you want.
- 1
Best for meeting notes written to your own instructions
Wudpecker is a meeting notetaker where you write instructions for how your notes should look.
- 2
Paid plans start at $19 a month
As its pricing page puts it: $19 per month, billed annually ($23 billed monthly).
- 3
There is a free plan
10 notetaker-bot meetings a month, 3 Ask AI questions per recording, and unlimited in-person recording on the apps.
- 4
It runs on 5 platforms
Web, macOS, Windows, iOS and Android.
- 5
Instruction-based notes
You tell Wudpecker the structure, details and language for the notes, and it can turn text into tables.
- 6
Notetaker bot and bot-free recording
A bot joins Zoom, Meet and Teams meetings; desktop apps on Mac and Windows and phone apps record without one.
- 7
Ask Wudpecker
A chat assistant for questions about meeting discussions; capped at 3 questions per recording on Free, unlimited on Plus.
- 8
A 2.6 GPA, above 60 of 89
That is against the other AI meeting note takers we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
To replace Wudpecker you would be making a bot that joins your calls and turns the talk into notes. That is not a weekend's work, with an AI app builder or without one.
Wudpecker at a glance
- Pricing
- Free plan, from $19 per month, billed annually ($23 billed monthly)
- Free plan
- Yes
- Free trial
- 2-week premium trial, no credit card needed
- Runs on
- Web, macOS, Windows, iOS, Android
- Made by
- Wudpecker Oy
- Category
- AI Meeting Notes
- Our grade
- 2.6 GPA, good
The report card
Best for meeting notes written to your own instructions
Wudpecker is a meeting notetaker where you write instructions for how your notes should look. The free plan covers 10 bot meetings a month, but the bot stops when you pass a limit, transcripts can't be edited by hand, and refunds aren't given after you cancel.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | C | Plus is $19 a month billed yearly and Pro $32. The category's dearer quarter starts at $15, so Plus is at the upper end for 30 bot meetings a month. |
| Free plan and trial | B | A free plan with 10 notetaker-bot meetings a month, 3 Ask AI questions per recording and unlimited in-person recording on the apps. One person with a light calendar could live on it. There is also a 2-week premium trial with no card. |
| Features | C | Notes by instruction, a bot and bot-free recording, Ask Wudpecker, custom vocabulary and Notion, Slack and HubSpot. Gaps in the listing: meetings are capped at 2 hours 15 minutes, one calendar per account, and no manual transcript edits. |
| Ease of use | C | No store rating on record. There's a calendar to connect and instructions to write before the notes come out the way you want. |
| Platforms and integrations | A | Web, Mac, Windows, iPhone and Android, with Zoom, Meet, Teams, Notion, Slack and HubSpot. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Wudpecker is for
- Fits if you want notes in your own layout, like a sales call format or a stand-up summary
- Works for someone who sits in under 10 bot meetings a month and wants it free
Who it is not for
- Tight if you're on Free: 10 bot meetings a month and 3 Ask AI questions per recording
- Skip it if you edit transcripts by hand, as the FAQ says you can only re-run them in another language
- Watch out: meetings are capped at 2 hours 15 minutes, and one calendar and one workspace per account
- Watch out: the FAQ says no refunds after you cancel, though access runs to period end
- Pricey if you need more than 30 bot meetings a month, since that means Pro at $32
Good to know
Good for
- Customer-facing roles that want notes in a personal structure
- People who record in-person meetings from a phone or laptop
- Teams in the EU that want GDPR and EU-hosted recordings
Worth knowing
- Free allows 10 notetaker-bot meetings a month, Plus 30 and Pro 100; the bot stops recording past the limit.
- Meetings are capped at 2 hours 15 minutes, and one calendar and one workspace per account.
- The FAQ says transcripts cannot be edited by hand, only re-run in another language.
- The FAQ says refunds are not given after cancelling, though access runs to period end.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$19
A month to start. There is a free plan too
Wudpecker has a free plan. Paid plans start at $19 per month, billed annually ($23 billed monthly).
One person with a light calendar could live on it.
Free
$0
10 notetaker-bot meetings a month, 3 Ask AI questions per recording, 39 languages, sharing and custom templates.
Plus
$19
per month, billed annually ($23 billed monthly)
30 bot meetings a month, unlimited Ask AI questions, auto-join rules, bot name and message, Notion, Slack and HubSpot.
Pro
$32
per month, billed annually ($40 billed monthly)
Everything in Plus, for 100 notetaker-bot meetings a month.
The free plan
10 notetaker-bot meetings a month, 3 Ask AI questions per recording, and unlimited in-person recording on the apps.
Trying it first
2-week premium trial, no credit card needed
Read from wudpecker.io on Nov 12, 2026.
Ways to pay less
Annual discount
Save 20% with annual billing
Wudpecker's pricing page shows annual billing at 20% off: Plus $19 instead of $23 and Pro $32 instead of $40 a month.
Stated on wudpecker.io
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
5
Places it runs: Web, macOS, Windows, iOS and Android
Meeting notetaker with instructions for how your notes are written. Here is what it does, as its own site describes it, and what it covers: AI features, meeting notes, transcription, chat assistant, templates.
Notes by instruction, a bot and bot-free recording, Ask Wudpecker, custom vocabulary and Notion, Slack and HubSpot.
- Instruction-based notes
- You tell Wudpecker the structure, details and language for the notes, and it can turn text into tables.
- Notetaker bot and bot-free recording
- A bot joins Zoom, Meet and Teams meetings; desktop apps on Mac and Windows and phone apps record without one.
- Ask Wudpecker
- A chat assistant for questions about meeting discussions; capped at 3 questions per recording on Free, unlimited on Plus.
- Custom vocabulary
- Set how special names and words are spelled so they are written the same way in later meetings.
- Sharing and collections
- Group calls into collections, share notes with another Wudpecker user or send a view-only link.
- Notion, Slack and HubSpot
- Plus and Pro connect meeting notes to Notion, Slack and HubSpot; more CRMs are listed as beta.
Where it runs
- Web
- macOS
- Windows
- iOS
- Android
What it works with
- Zoom
- Google Meet
- Microsoft Teams
- Notion
- Slack
- HubSpot
Wudpecker is made by Wudpecker Oy.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
60/89
Other AI meeting note takers it is graded above
Wudpecker's GPA of 2.6 is higher than 60 of the 89 other AI meeting note takers we grade, and level with 11.
It stands best on platforms and integrations (A, above 67 of 89) and worst on features (C, above 1).
Its paid plans start at $19 a month, against a middle price of $12 for the category: 55 of the 76 others that charge start lower.
On features, ease of use and platforms it scores 2.7 out of 4. 25 tools score higher and cost less.
Each grade against the category
Every bar is all 90 AI meeting note takers we grade, cut by the letter each got. Wudpecker’s own letter is outlined.
- CValue for moneyAbove 21 of 89
- BFree plan and trialAbove 79 of 89
- CFeaturesAbove 1 of 89
- CEase of useAbove 1 of 89
- APlatforms and integrationsAbove 67 of 89
Price against what you get
Each dot is one of 77 AI meeting note takers. Further left costs less; higher up scores better on features, ease of use and platforms. Wudpecker is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
To replace Wudpecker you would be making a bot that joins your calls and turns the talk into notes. That is not a weekend's work, with an AI app builder or without one.
It is one of the better ones too: its GPA of 2.6 is higher than 60 of the 89 other AI meeting note takers we grade. It costs $228 a year.
What you could make
- Templates: an app builder makes this well.
What you could not
- A bot that joins your calls and turns the talk into notes.
- An AI model, which you can rent by the request but not make.
- Speech turned into text you can trust.
- Apps for macOS, Windows, iOS and Android that stay in step with each other.
- It plugs into other products, Zoom, Google Meet and Microsoft Teams among them.
- Sharing with other people, which means accounts and invitations.
What this rests on. Wudpecker’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Fathom, Fireflies.ai, Avoma, Grain and tl;dv
The 5 tools Wudpecker is most often weighed against, with where each one differs from it.
- 2.8GPA
Fathom
Free plan · from $15/mo
AI notetaker for Zoom, Google Meet and Teams with a free plan.
- Only Wudpecker lists a web app.
- Only Wudpecker lists an Android app.
- 3.2GPA
Fireflies.ai
Free plan · from $10/mo
Meeting notetaker that records, transcribes and summarizes calls.
- Only Fireflies.ai lists a browser extension.
- Wudpecker also covers templates.
- Fireflies.ai also covers dictation.
- 2.6GPA
Avoma
Free trial · from $19/mo
AI meeting assistant with scheduling and sales call coaching.
- Wudpecker has a free plan. Avoma does not, though it has a free trial.
- Only Avoma lists a browser extension.
- Avoma also covers booking links.
- 2.6GPA
Grain
Free plan · from $15/mo
AI notetaker with free viewer seats and shareable call clips.
- Only Wudpecker lists iOS and Android apps.
- 2.4GPA
tl;dv
Free plan · from $18/mo
Meeting recorder and AI notetaker for Zoom, Meet and Teams.
- Only tl;dv lists a browser extension.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
13
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Wudpecker free?
Wudpecker has a free plan. 10 notetaker-bot meetings a month, 3 Ask AI questions per recording, and unlimited in-person recording on the apps.
How much does Wudpecker cost?
Wudpecker lists 3 plans. Free: $0.
What platforms does Wudpecker work on?
Wudpecker is available on Web, macOS, Windows, iOS and Android.
Does Wudpecker offer any discounts?
Wudpecker publicly lists the following: Save 20% with annual billing.
Does Wudpecker have a Linux app?
No Linux app was listed when its pages were read on Nov 12, 2026. Wudpecker is listed for Web, macOS, Windows, iOS and Android.
Is Wudpecker open source?
Wudpecker is not described as open source on its own site, as read on Nov 12, 2026.
What does Wudpecker integrate with?
Wudpecker's listing names Zoom, Google Meet, Microsoft Teams, Notion, Slack and HubSpot.
Does Wudpecker have a free trial?
Yes. 2-week premium trial, no credit card needed.
Who makes Wudpecker?
Wudpecker is made by Wudpecker Oy.
What are the alternatives to Wudpecker?
The closest alternatives to Wudpecker in our directory are Fathom, Fireflies.ai, Avoma, Grain and tl;dv.
How does Wudpecker compare with other AI meeting note takers?
Wudpecker's GPA of 2.6 is higher than 60 of the 89 other AI meeting note takers we grade, and level with 11.
Is Wudpecker good value for money?
ToolGPA grades Wudpecker C for value for money. Its paid plans start at $19 a month, against a middle price of $12 for the category: 55 of the 76 others that charge start lower.
Could I make my own version of Wudpecker?
To replace Wudpecker you would be making a bot that joins your calls and turns the talk into notes.
Where this guide comes from
The prices, plans, platforms and features were read from Wudpecker’s own pages on Nov 12, 2026, and the grades were given on Nov 12, 2026. Graded from this listing, whose facts were read from Wudpecker's own pages on 12 November 2026. Not based on using the product, and shorter than our full reviews.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Wudpecker Oy. Prices change, so check wudpecker.io before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
7,721
Tools graded, in 95 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
7,721
tools graded
95
categories
739
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Wudpecker, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/wudpecker
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Wudpecker: The Insider's Guide", checked Nov 12, 2026. https://toolgpa.com/tools/wudpecker
Know someone choosing between AI meeting note takers?
Send them this guide: toolgpa.com/tools/wudpecker/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded AI meeting note takers after Wudpecker, each with an Insider's Guide of its own.
- AI Meeting Notes Insider's GuideEvery one of the 90 AI meeting note takers we grade, compared
- HyNote Insider's GuideAI note taker for meetings, audio, PDFs and videos3.4 GPA
- Wave AI Insider's GuideAI note taker and recorder for meetings, calls and lectures3.4 GPA
- Fireflies.ai Insider's GuideMeeting notetaker that records, transcribes and summarizes calls3.2 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Wudpecker’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Wudpecker is a trademark of its owner, and this guide is not made, paid for or approved by Wudpecker Oy. Prices and plans change: check wudpecker.io before you buy.