The Zoho Vault Insider’s Guide
Everything we know about Zoho Vault in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Zoho Vault
The Insider’s Guide
Password manager for teams with a free plan for individuals
Every plan, grade, refund rule and rival among password managers, read from Zoho Vault’s own pages.
Made by Zoho Corporation · checked Oct 5, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Zoho Vault’s own pages, its app-store listings and our grades. Every fact in it is on Zoho Vault’s page too, where it is kept up to date. Checked Oct 5, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
3.2
GPA, above 12 of the 17 other password managers we grade
Zoho Vault is a password manager from Zoho for personal and business use. Individuals get a free plan with unlimited passwords and passkeys on unlimited devices, while paid plans add password sharing, user roles, admin controls and activity reports. Higher tiers bring shared folders, emergency access, directory sync and single sign-on, and Vault connects to other Zoho apps such as Mail, Desk and Projects.
To get you started, here are 9 things to know about Zoho Vault, taken from its own pages and our grades.
The vault opens with Touch ID, Windows Hello, a passkey or a YubiKey, so there's not much master-password typing.
- 1
Best for password sharing for small teams at $0.90 a head
Zoho Vault is free for one person with no limit on passwords or devices, and Standard adds sharing for a team at $0.90 a person a month billed yearly.
- 2
Paid plans start at $0.90 a month for each person
As its pricing page puts it: $0.90 per user / month, billed annually (Standard).
- 3
There is a free plan
Free Forever plan for individuals: unlimited passwords, passkeys and storage on unlimited devices, with autofill, browser extensions, mobile and desktop apps and offline access. No password sharing.
- 4
It runs on 5 platforms
Web, macOS, Windows, iOS and Android, with a browser extension too.
- 5
Unlimited free vault for individuals
The free plan stores unlimited passwords, notes and documents, syncs across devices and includes browser extensions, mobile apps and a password generator.
- 6
Password sharing with permissions
Paid plans share passwords with individuals and groups at several permission levels, and can share once with third parties outside the organization.
- 7
Passkeys and passwordless unlock
Stores passkeys alongside passwords, and the vault itself can be unlocked with Zoho OneAuth, Windows Hello, Touch ID, a passkey or a YubiKey.
- 8
A 3.2 GPA, above 12 of 17
That is against the other password managers we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
To replace Zoho Vault you would be making a password vault, the last thing anyone should make for themselves. That is not a weekend's work, with an AI app builder or without one.
Zoho Vault at a glance
- Pricing
- Free plan, from $0.90 per user / month, billed annually (Standard)
- Free plan
- Yes
- Free trial
- 15-day free trial of the Enterprise plan for up to 5 users, no credit card required
- Runs on
- Web, macOS, Windows, iOS, Android, Browser extension
- Made by
- Zoho Corporation
- Category
- Password Managers
- Our grade
- 3.2 GPA, very good
- Store rating
- 4.7 on the App Store, 884 ratings
The report card
Best for password sharing for small teams at $0.90 a head
Zoho Vault is free for one person with no limit on passwords or devices, and Standard adds sharing for a team at $0.90 a person a month billed yearly. Sharing even one login means paying, and shared folders, user groups and breached password alerts need Professional at $4.50, with a 5-user minimum. Attachments stop at 2 MB each, and there's no Linux desktop app.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | A | Standard is $0.90 a user a month billed annually, or $1 monthly, where password managers here start at $2.49 in the lowest-priced quarter and $2.99 in the middle. That's under 60% of the low end, and it buys sharing, user roles and admin controls. |
| Free plan and trial | B | Free Forever is unlimited passwords, passkeys and devices for one person, with autofill, offline access and a built-in authenticator. One person could live on it. Sharing a single login with anyone, though, means paying. |
| Features | C | The basics: passwords, passkeys, autofill, a generator, a 2FA authenticator, plus sharing with permissions and audit trails on paid plans. The gaps are the listing's own. Shared folders, user groups and breached password alerts all wait for Professional, which needs 5 users. |
| Ease of use | B | 4.7 from about 880 App Store ratings, just short of the 1,000 we want before handing out an A. The vault opens with Touch ID, Windows Hello, a passkey or a YubiKey, so there's not much master-password typing. |
| Platforms and integrations | A | Web, Mac, Windows, iPhone, Android and browser extensions, which is the lot. Then Google Workspace, Microsoft 365, Okta, OneLogin and Active Directory, plus a command-line tool and webhooks on Professional. No Linux desktop app. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Zoho Vault is for
- Fits if you want a free password manager for yourself with no cap on passwords or devices
- Works for a small team sharing logins at $0.90 a head, or companies already on Zoho Mail, Desk or Projects
Who it is not for
- Skip it if you want to share passwords with family for free, as sharing starts on Standard
- Tight if you're a team of two or three wanting shared folders, because Professional needs 5 users
- Not for you if you attach big files to logins, since attachments are capped at 2 MB each
- Pricey if you need single sign-on or Active Directory, which need Enterprise at $7.20 a user with 5 users minimum
- Skip it if you want a Linux desktop app, as the desktop app is Mac and Windows only
Good to know
Good for
- Individuals who want an unlimited free plan on all their devices
- Small teams that want low per-user pricing
- Companies already using Zoho apps such as Mail, Desk and Projects
Worth knowing
- The Free Forever plan has no password sharing; sharing starts with the Standard plan.
- Professional and Enterprise each require a minimum of 5 users.
- Shared folders, user groups and breached password alerts need Professional; single sign-on and Active Directory integration need Enterprise.
- File attachments are capped at 2 MB each, and the desktop app is listed for Mac and Windows only.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$0.90
A month to start, for each person. There is a free plan too
Zoho Vault has a free plan. Paid plans start at $0.90 per user / month, billed annually (Standard).
Free Forever is unlimited passwords, passkeys and devices for one person, with autofill, offline access and a built-in authenticator.
Free Forever
$0
For individuals: unlimited passwords and passkeys on unlimited devices, autofill, offline access and a built-in 2FA authenticator.
Standard
$0.90
per user / month, billed annually ($1 billed monthly)
Adds password sharing with team members, one-time sharing with third parties, user roles, admin controls, cloud backup and IP restrictions.
Professional
$4.50
per user / month, billed annually ($5 billed monthly)
Minimum 5 users. Adds user groups, shared folders, a break-glass emergency account, breached password alerts, a CLI and 10 webhooks.
Enterprise
$7.20
per user / month, billed annually ($8 billed monthly)
Minimum 5 users. Adds Active Directory integration, single sign-on for cloud apps, a request-release access workflow and SIEM integration.
Flex Plan
Custom
Volume-based pricing for large organizations, with tailored onboarding and extended trial periods.
The free plan
Free Forever plan for individuals: unlimited passwords, passkeys and storage on unlimited devices, with autofill, browser extensions, mobile and desktop apps and offline access. No password sharing.
Trying it first
15-day free trial of the Enterprise plan for up to 5 users, no credit card required
Read from zoho.com on Oct 5, 2026.
Ways to pay less
Annual discount
Save 10% with yearly billing
Zoho Vault's pricing page gives a 10% discount on annual subscriptions: Standard drops from $1 to $0.90 per user a month, Professional from $5 to $4.50 and Enterprise from $8 to $7.20.
Stated on zoho.comOther savings
Volume discounts on request
The pricing FAQ says discounts are offered based on the number of licenses purchased, through a custom quote from the sales team.
Stated on zoho.com
What the app costs elsewhere
Each country’s App Store price for “Standard - Monthly”, against $4.99 in the United States, in dollars at the day’s rate. The four cheapest and the four dearest of 11.
| Country | Price there | In dollars | Against the US |
|---|---|---|---|
| Turkey | ₺32,99 | $0.67 | 87% less |
| Canada | $4.99 | $3.51 | 30% less |
| Indonesia | Rp 69ribu | $3.86 | 23% less |
| Brazil | R$ 19,90 | $3.98 | 20% less |
| Mexico | $89.00 | $4.89 | about the same |
| Australia | $7.99 | $5.58 | 12% more |
| Germany | 4,99 € | $5.59 | 12% more |
| United Kingdom | £4.99 | $6.60 | 32% more |
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
6
Places it runs: Web, macOS, Windows, iOS, Android and Browser extension
Password manager for teams with a free plan for individuals. Here is what it does, as its own site describes it, and what it covers: works offline, password manager, passkeys.
Web, Mac, Windows, iPhone, Android and browser extensions, which is the lot.
- Unlimited free vault for individuals
- The free plan stores unlimited passwords, notes and documents, syncs across devices and includes browser extensions, mobile apps and a password generator.
- Password sharing with permissions
- Paid plans share passwords with individuals and groups at several permission levels, and can share once with third parties outside the organization.
- Passkeys and passwordless unlock
- Stores passkeys alongside passwords, and the vault itself can be unlocked with Zoho OneAuth, Windows Hello, Touch ID, a passkey or a YubiKey.
- Admin controls and audit trails
- Admins assign roles, transfer password ownership, enforce password policies and review audit trails of password access, user activity and admin actions.
- Access control workflow
- Enterprise adds a request-release workflow in which access to critical shared passwords needs admin approval and can be limited in time.
- Directory and single sign-on integrations
- Standard connects to Google Workspace and Microsoft 365. Enterprise adds Active Directory, Okta and OneLogin integration and single sign-on for cloud apps.
Where it runs
- Web
- macOS
- Windows
- iOS
- Android
- Browser extension
What it works with
- Google Workspace
- Microsoft 365
- Okta
- OneLogin
- Active Directory
- Zoho Mail
- Zoho Desk
- Zendesk
Zoho Vault is made by Zoho Corporation.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
12/17
Other password managers it is graded above
Zoho Vault's GPA of 3.2 is higher than 12 of the 17 other password managers we grade, and level with 2.
It stands best on value for money (A, above 12 of 17) and worst on features (C, above 0).
Its paid plans start at $0.90 a month for each person, against a middle price of $2.59 for the category: 0 of the 13 others that charge start lower.
On features, ease of use and platforms it scores 3.0 out of 4. Nothing scores higher for less, though at least one tool matches that score at a lower price.
Each grade against the category
Every bar is all 18 password managers we grade, cut by the letter each got. Zoho Vault’s own letter is outlined.
- AValue for moneyAbove 12 of 17
- BFree plan and trialAbove 8 of 17
- CFeaturesAbove 0 of 17
- BEase of useAbove 5 of 17
- APlatforms and integrationsAbove 12 of 17
Price against what you get
Each dot is one of 18 password managers. Further left costs less; higher up scores better on features, ease of use and platforms. Zoho Vault is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
To replace Zoho Vault you would be making a password vault, the last thing anyone should make for themselves. That is not a weekend's work, with an AI app builder or without one.
It is one of the better ones too: its GPA of 3.2 is higher than 12 of the 17 other password managers we grade. It costs $10.80 a year.
What you could not
- A password vault, the last thing anyone should make for themselves.
- Passkeys, which rest on security you cannot improvise.
- Apps for macOS, Windows, iOS and Android that stay in step with each other.
- It is priced for each person, which means accounts and billing for a team.
- It plugs into other products, Google Workspace, Microsoft 365 and Okta among them.
- What a company asks for before it lets staff use something: single sign-on and roles and permissions.
What this rests on. Zoho Vault’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Bitwarden, 1Password, LastPass, Keeper and NordPass
The 5 tools Zoho Vault is most often weighed against, with where each one differs from it.
- 3.8GPA
Bitwarden
Free plan · from $1.65/mo
Open-source password manager with a free plan and self-hosting.
- Only Bitwarden lists a Linux app.
- Bitwarden is open source, self-hostable and end-to-end encrypted, according to its own site.
- 2.8GPA
1Password
Free trial · from $3.99/mo
Password manager for individuals, families and businesses.
- Zoho Vault has a free plan. 1Password does not, though it has a free trial.
- Only Zoho Vault lists a web app.
- Only 1Password lists a Linux app.
- 2.8GPA
LastPass
Free plan · from $3/mo
Password manager with a free plan and business access controls.
- Only LastPass lists a Linux app.
- 2.8GPA
Keeper
Free plan · from $3.58/mo
Password manager with personal, family and business plans.
- Only Keeper lists a Linux app.
- Keeper is end-to-end encrypted, according to its own site.
- 3.0GPA
NordPass
Free plan · from $4.99/mo
Password manager with breach scanning and email masking.
- Only Zoho Vault lists a web app.
- Only NordPass lists a Linux app.
- NordPass is end-to-end encrypted, according to its own site.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
15
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Zoho Vault free?
Zoho Vault has a free plan. Free Forever plan for individuals: unlimited passwords, passkeys and storage on unlimited devices, with autofill, browser extensions, mobile and desktop apps and offline access.
How much does Zoho Vault cost?
Zoho Vault lists 5 plans. Free Forever: $0.
What platforms does Zoho Vault work on?
Zoho Vault is available on Web, macOS, Windows, iOS and Android. It also has a browser extension.
Does Zoho Vault offer any discounts?
Zoho Vault publicly lists the following: Save 10% with yearly billing; Volume discounts on request.
How is Zoho Vault rated?
Zoho Vault's iPhone and iPad app averages 4.7 out of 5 from 884 ratings on the App Store in the United States, as read on Oct 5, 2026.
Does Zoho Vault have a Linux app?
No Linux app was listed when its pages were read on Oct 5, 2026. Zoho Vault is listed for Web, macOS, Windows, iOS and Android.
Is Zoho Vault open source?
Zoho Vault is not described as open source on its own site, as read on Oct 5, 2026.
Does Zoho Vault work offline?
Yes, according to its own site. What works without a connection differs by plan and platform, so check the vendor's page for the detail.
What does Zoho Vault integrate with?
Zoho Vault's listing names Google Workspace, Microsoft 365, Okta, OneLogin, Active Directory, Zoho Mail, Zoho Desk and Zendesk.
Does Zoho Vault have a free trial?
Yes. 15-day free trial of the Enterprise plan for up to 5 users, no credit card required.
Who makes Zoho Vault?
Zoho Vault is made by Zoho Corporation.
What are the alternatives to Zoho Vault?
The closest alternatives to Zoho Vault in our directory are Bitwarden, 1Password, LastPass, Keeper and NordPass.
How does Zoho Vault compare with other password managers?
Zoho Vault's GPA of 3.2 is higher than 12 of the 17 other password managers we grade, and level with 2.
Is Zoho Vault good value for money?
ToolGPA grades Zoho Vault A for value for money. Its paid plans start at $0.90 a month for each person, against a middle price of $2.59 for the category: 0 of the 13 others that charge start lower.
Could I make my own version of Zoho Vault?
To replace Zoho Vault you would be making a password vault, the last thing anyone should make for themselves.
Where this guide comes from
The prices, plans, platforms and features were read from Zoho Vault’s own pages on Oct 5, 2026, and the grades were given on Oct 10, 2026. Graded from this listing, whose facts were read from Zoho's own pages on 5 October 2026, and its App Store rating. Also tested with a demo account on 2026-09-28.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Zoho Corporation. Prices change, so check zoho.com before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
3,189
Tools graded, in 94 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
3,189
tools graded
94
categories
426
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Zoho Vault, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/zoho-vault
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Zoho Vault: The Insider's Guide", checked Oct 5, 2026. https://toolgpa.com/tools/zoho-vault
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Send them this guide: toolgpa.com/tools/zoho-vault/guide
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See our other guides
The best-graded password managers after Zoho Vault, each with an Insider's Guide of its own.
- Password Managers Insider's GuideEvery one of the 18 password managers we grade, compared
- Bitwarden Insider's GuideOpen-source password manager with a free plan and self-hosting3.8 GPA
- Apple Passwords Insider's GuideApple's free password and passkey app for iPhone, iPad and Mac3.4 GPA
- RoboForm Insider's GuidePassword manager and form filler with a single-device free plan3.4 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Zoho Vault’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Zoho Vault is a trademark of its owner, and this guide is not made, paid for or approved by Zoho Corporation. Prices and plans change: check zoho.com before you buy.