When I Work alternatives · Shift Scheduling
Free alternatives to When I Work
When I Work has no free plan. 7 of the 12 other shift scheduling apps in this directory are free or have a free plan.
When I Work is a paid product with a free trial, starting at $2.50 per user / month (Essentials, without time tracking). All of them pair the free plan with paid ones.
7 tools · Listings checked up to Oct 18, 2026 · Where the facts come from
How each one differs from When I Work
- Free plan · from $24/mo
Homebase
Small-business scheduling, time clock and payroll, priced per location
What is free: Basic plan, free for one location with up to 10 employees: basic scheduling and time tracking and a POS integration, with timesheets stored for 90 days.
- Homebase starts at $24 per location / month, billed annually (Essentials). When I Work starts at $2.50 per user / month (Essentials, without time tracking).
- Homebase has a free plan. When I Work does not, though it has a free trial.
- Homebase also covers payroll, job board posting and employee records.
- When I Work also covers auto-scheduling.
- Free plan · from $1.70/mo
Sling by Toast
Free shift scheduling for up to 30 users, with paid time clock tiers
What is free: Free plan for up to 30 users: shift scheduling, time-off requests, open shifts, schedules built months ahead, a team newsfeed and one-to-one messaging.
- Sling by Toast starts at $1.70 per user / month, billed annually (Premium). When I Work starts at $2.50 per user / month (Essentials, without time tracking).
- Sling by Toast has a free plan. When I Work does not, though it has a free trial.
- Sling by Toast also covers tasks.
- Free plan · from $39.99/mo
7shifts
Restaurant scheduling, time clock, tips and payroll, per location
What is free: Comp plan, free for one location with up to 15 employees: basic scheduling, shift trades and open shifts, availability and time-off requests, and one-way announcements.
- 7shifts starts at $39.99 per location / month, billed annually (Essentials). When I Work starts at $2.50 per user / month (Essentials, without time tracking).
- 7shifts has a free plan. When I Work does not, though it has a free trial.
- 7shifts also covers payroll and applicant tracking.
- When I Work also covers auto-scheduling.
- Free plan · from $29/mo
Connecteam
Employee app for shifts, time clock, chat and HR, free up to 10 users
What is free: Small Business plan, free for up to 10 users, with all three hubs and nearly every feature, though payroll integration is left out. Teams of up to 30 can stay on a free Limited plan with the basics of each hub.
- Connecteam starts at $29 per month for up to 30 users, billed annually (Operations Basic). When I Work starts at $2.50 per user / month (Essentials, without time tracking).
- Connecteam has a free plan. When I Work does not, though it has a free trial.
- Connecteam also covers forms.
- Free plan · from $24/mo
Findmyshift
Drag-and-drop staff scheduler priced per team, free up to 5 employees
What is free: Free forever for one team of up to 5 employees and 1 manager, with 1 week of forward planning and history. The web-based time clock is free on every plan.
- Findmyshift starts at $24 per team / month for up to 20 employees, billed yearly (Starter). When I Work starts at $2.50 per user / month (Essentials, without time tracking).
- Findmyshift has a free plan. When I Work does not, though it has a free trial.
- Findmyshift also covers reports.
- When I Work also covers auto-scheduling and team chat.
- Free plan · from €27/mo
Shiftbase
Dutch shift scheduling, time clock and absence app, free to 15 staff
What is free: Free plan for up to 15 employees, 1 department and 5 teams: drag-and-drop scheduling, hours entered by hand and approved by managers, employee profiles and news messages.
- Shiftbase starts at €27 per month for up to 6 employees, billed yearly (Basic). When I Work starts at $2.50 per user / month (Essentials, without time tracking).
- Shiftbase has a free plan. When I Work does not, though it has a free trial.
- Shiftbase also covers reports and employee records.
- When I Work also covers auto-scheduling and team chat.
- Free plan · from $2/mo
ZoomShift
Employee scheduling and time clock, free for up to 20 users
What is free: Essentials plan, free for up to 20 users at one location: schedules up to 2 weeks ahead, team messaging, reminders, shift notes and shift confirmations. No time clock.
- ZoomShift starts at $2 per active user / month, billed annually (Starter). When I Work starts at $2.50 per user / month (Essentials, without time tracking).
- ZoomShift has a free plan. When I Work does not, though it has a free trial.
- ZoomShift also covers applicant tracking.
- When I Work also covers team chat.
Common questions
Is there a free alternative to When I Work?
Yes. Homebase, Sling by Toast, 7shifts, Connecteam, Findmyshift, Shiftbase and ZoomShift are free or have a free plan.
Does When I Work have a free plan?
When I Work has no free plan. When I Work is a paid product with a free trial, starting at $2.50 per user / month (Essentials, without time tracking).
When was this checked?
Every listing on this page was checked on Oct 18, 2026, against the pages it cites. Vendors change prices and plans without notice, so confirm on their site before you buy.
This page is built from the listings. A tool is here because its listing says so, and the order is how close each is to When I Work: the alternatives its listing names first, then the tools that share the most features with it.