Findmyshift vs When I Work
We give Findmyshift a 2.4 GPA and When I Work a 2.8, out of 4.0. Findmyshift grades higher on value for money. When I Work grades higher on features and ease of use. They get the same grade on the free plan and platforms.
Price, platforms and features side by side. The table says where each price was read and when.
Findmyshift
Drag-and-drop staff scheduler priced per team, free up to 5 employees
When I Work
Staff scheduling with auto-fill, shift trades and an add-on time clock
How we grade them
| 2.4GPAFindmyshiftFair | 2.8GPAWhen I WorkGood | |
|---|---|---|
| Value for money | BStarter is $24 a team a month billed yearly ($286 a year) for up to 20 employees, so 15 staff pay $24. For a team that size that's in the cheapest quarter of this category. The catch is one manager per team. | CEssentials is $2.50 a user a month, so 15 staff pay $37.50 for scheduling, the middle of this category for a team that size. Add the time clock and it's $4 a user, or $60. The page doesn't say whether these are monthly or yearly rates. |
| Free plan and trial | CFree forever for one team of up to 5 employees and 1 manager, with 1 week of forward planning, which most shift teams will outgrow. A 3-month trial of everything needs no card. | CNo free plan. There's a 14-day trial with every feature and no credit card needed, which covers a couple of schedule cycles. |
| Features | CDrag-and-drop rotas with templates, a free time clock, timesheets, pay worked out from rates, cost totals as you build, reminders and time off. Equipment and vehicles schedule too. But nothing on record lets staff swap or pick up shifts. | BAuto-scheduling from availability, templates, multi-week and multi-location schedules, forecasting, shift trades, messaging and payroll exports, with a time clock as an add-on. That's the whole job. |
| Ease of use | CWe have no App Store rating on record for it. The rota itself is point and click, but staff, rates and templates need setting up first. | A4.79 from 57,666 App Store ratings. Swapping or picking up a shift is a couple of taps for staff. |
| Platforms and integrations | BWeb, iPhone and Android, with Xero, Slack, Square, Lightspeed, BambooHR, Google Workspace and monday.com. No desktop app. | BWeb, iPhone and Android, with payroll partners such as Rippling, Gusto, Square Payroll, Paychex, QuickBooks Online and OnPay, plus Zapier. API keys need Premium, and there's no desktop app. |
| Best for | flat-priced rotas run by one manager | auto-filled schedules for hourly teams |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: Findmyshift and When I Work. How we grade
Price against what you get
Findmyshift starts at $24 a month and scores 2.3 out of 4 on features, ease of use and platforms. When I Work starts at $2.50 a month for each person and scores 3.3.
When I Work scores higher and starts $21.50 a month lower. Of the other shift scheduling apps on the chart, 6 score higher than Findmyshift for less, and none scores higher than When I Work for less.
Features, ease of use and platforms, averaged
What paid plans start at, a month (each step along is roughly double) →
- The best score at each price
- Has a free plan
- No free plan
Where they differ
- Findmyshift starts at $24 per team / month for up to 20 employees, billed yearly (Starter). When I Work starts at $2.50 per user / month (Essentials, without time tracking).
- Findmyshift has a free plan. When I Work does not, though it has a free trial.
- Findmyshift also covers reports.
- When I Work also covers auto-scheduling and team chat.
At a glance
| Findmyshift | When I Work | |
|---|---|---|
| Pricing | Free plan | Free trial |
| Starts at | $24 per team / month for up to 20 employees, billed yearly (Starter) | $2.50 per user / month (Essentials, without time tracking) |
| Free plan | Free forever for one team of up to 5 employees and 1 manager, with 1 week of forward planning and history. The web-based time clock is free on every plan. | None |
| Free trial | 3-month free trial of every feature for up to 300 employees, no credit card | 14-day free trial with every feature, no credit card required |
| Web | ||
| iOS | ||
| Android | ||
| Made by | Findmyshift B.V. | When I Work, Inc. |
| Price read from | findmyshift.com | wheniwork.com |
| Checked | Oct 18, 2026 | Oct 18, 2026 |
Who each one suits
Findmyshift
- Teams of up to 5 that want a free online rota
- Large teams under one scheduling manager, since the price is per team
- Businesses that also need to book equipment or vehicles alongside staff
When I Work
- Restaurants, retail stores and call centers scheduling hourly staff
- Managers who want shifts filled automatically from availability
- Multi-location businesses sharing staff between sites
Worth knowing
Findmyshift
- The price is per team: managers who schedule their own staff separately need separate teams, each on its own plan.
- Starter allows only one manager per team; sharing scheduling between managers needs Business or higher.
- Email, push and Slack notifications are free, but text messages are bought as credits, one per 160 characters.
- Teams of more than 300 employees need to contact Findmyshift for a price.
When I Work
- The time clock, breaks and attendance are an add-on that raises each plan by $1.50 to $2 per user a month, though the page's FAQ says every plan includes them.
- The pricing page offers monthly or annual billing but does not say which basis the listed prices use.
- API keys, webhooks and SAML single sign-on need the Premium plan.
- Payroll runs through partners; Rippling, the preferred partner, offers When I Work customers six months free.
Key features
Findmyshift
- Drag-and-drop rota
- Shifts are placed by point and click, drag and drop, or cut, copy and paste, with templates for repeating patterns. Machines, vehicles and other facilities can be scheduled too.
- Free time clock station
- A web-based time clock records when staff are on site, with location reporting and geofencing to check where people clock in.
- Timesheets and payroll
- Staff submit the hours they actually worked for approval, and payroll is worked out from hourly rates, rate exceptions, day rates and salaries, then exported.
- Real-time cost reports
- Hours, shifts and pay for each employee are totalled as the schedule is built, without leaving the rota.
- Reminders and notice board
- Automatic shift reminders and change notices go out by email, push, Slack or text, and a notice board holds team conversations.
- Time off and allowances
- Employees request time off online, managers track allowances, and vacations and sick leave can be imported from other systems through iCal feeds.
When I Work
- Auto-scheduling
- Managers enter the coverage they need and the app assigns shifts from employee availability and qualifications in one click.
- Templates and multi-week schedules
- Saved templates such as a weekend rush or holiday plan are reused to build schedules weeks ahead, across several locations.
- Shift trades and OpenShifts
- Employees swap or pick up open shifts from the app, and managers approve or decline each request before the schedule updates.
- Time clock on any device
- With the time tracking add-on, staff clock in from phones, tablets or terminals, with GPS or geofencing, break tracking and overtime tracking tied to the schedule.
- Team messaging
- Managers and staff message individuals or the whole team in the app without sharing phone numbers.
- Payroll exports
- Approved hours go to payroll services including Rippling, Gusto, Square Payroll, Paychex, QuickBooks Online and OnPay.
Plans
Findmyshift
Free$0
One team of up to 5 employees and 1 manager, 1 week of forward planning and history, 10MB of document storage.
Starter$24
per team / month for up to 20 employees, billed yearly ($27 monthly)
1 manager, 3 months of forward planning, 1 year of history and 100MB of documents. $286 a year.
Business$38
per team / month for up to 100 employees, billed yearly ($43 monthly)
Up to 100 managers, 1 year of forward planning, 5 years of history and 500MB of documents. $459 a year.
Enterprise$75
per team / month for up to 300 employees, billed yearly ($85 monthly)
Up to 300 managers, 3 years of forward planning, 10 years of history, 2GB of documents and phone support. $904 a year.
When I Work
Essentials$2.50
per user / month ($4 with time tracking and attendance)
Unlimited users. Auto-scheduling, multi-week and multi-location schedules, templates, forecasting, messaging, OpenShifts and swaps.
Pro$5
per user / month ($7 with time tracking and attendance)
Adds scheduling rules, role permissions, labor sharing, custom forecasting units, custom reports and callout reporting.
Premium$8
per user / month ($10 with time tracking and attendance)
Adds API keys, webhooks and SAML single sign-on.
Ways to pay less
Findmyshift
- Annual discount
Save 10% with yearly billing
Yearly billing costs $286, $459 and $904 for Starter, Business and Enterprise, against $27, $43 and $85 a month paid monthly.
- Nonprofit
25% off for small charities and volunteer groups
Charities and volunteer organizations with annual turnover under $1 million get an extra 25% discount after contacting Findmyshift.
When I Work
No public discounts listed.
