Alternatives · Shift Scheduling
When I Work alternatives
When I Work compared with 11 alternatives: Homebase, Sling by Toast, Deputy, 7shifts, Connecteam and 6 more.
When I Work is a paid product with a free trial, starting at $2.50 per user / month (Essentials, without time tracking). 7 of the 11 alternatives are free or have a free plan. 4 more offer a free trial.
11 tools · Listings checked up to Oct 18, 2026 · Where the facts come from
At a glance
| Tool | Price | Free plan | Runs on |
|---|---|---|---|
| When I WorkThis tool | Free trial · from $2.50/mo | Trial only | Web, iOS, Android |
| Homebase | Free plan · from $24/mo | Yes | Web, iOS, Android |
| Sling by Toast | Free plan · from $1.70/mo | Yes | Web, iOS, Android |
| Deputy | Free trial · from $5/mo | Trial only | Web, iOS, Android |
| 7shifts | Free plan · from $39.99/mo | Yes | Web, iOS, Android |
| Connecteam | Free plan · from $29/mo | Yes | Web, iOS, Android |
| Atto | Free trial · from $5.65/mo | Trial only | Web, iOS, Android |
| Findmyshift | Free plan · from $24/mo | Yes | Web, iOS, Android |
| Planday | Free trial · from $2.99/mo | Trial only | Web, iOS, Android |
| Shiftbase | Free plan · from €27/mo | Yes | Web, iOS, Android |
| Shiftie | Free trial · from £2.75/mo | Trial only | Web |
| ZoomShift | Free plan · from $2/mo | Yes | Web, iOS, Android |
Price against what you get
When I Work starts at $2.50 a month for each person and scores 3.3 out of 4 on features, ease of use and platforms. None of the 11 alternatives on this chart both scores higher and starts lower.
Sling by Toast and ZoomShift start lower without scoring higher.
Features, ease of use and platforms, averaged
What paid plans start at, a month (each step along is roughly double) →
- The best score at each price
- Has a free plan
- No free plan
How each one differs from When I Work
- Free plan · from $24/mo
Homebase
Small-business scheduling, time clock and payroll, priced per location
- Homebase starts at $24 per location / month, billed annually (Essentials). When I Work starts at $2.50 per user / month (Essentials, without time tracking).
- Homebase has a free plan. When I Work does not, though it has a free trial.
- Homebase also covers payroll, job board posting and employee records.
- When I Work also covers auto-scheduling.
Suits: Single-location shops and restaurants with up to 10 staff, on the free plan
- Free plan · from $1.70/mo
Sling by Toast
Free shift scheduling for up to 30 users, with paid time clock tiers
- Sling by Toast starts at $1.70 per user / month, billed annually (Premium). When I Work starts at $2.50 per user / month (Essentials, without time tracking).
- Sling by Toast has a free plan. When I Work does not, though it has a free trial.
- Sling by Toast also covers tasks.
Suits: Teams of up to 30 that want free scheduling and messaging
- Free trial · from $5/mo
Deputy
Shift scheduling, time clock and labor-law tools for hourly teams
- Deputy starts at $5 per user / month, billed annually (Lite). When I Work starts at $2.50 per user / month (Essentials, without time tracking).
- Deputy also covers payroll.
- When I Work also covers team chat.
Suits: Hospitality, retail and healthcare employers scheduling hourly staff
- Free plan · from $39.99/mo
7shifts
Restaurant scheduling, time clock, tips and payroll, per location
- 7shifts starts at $39.99 per location / month, billed annually (Essentials). When I Work starts at $2.50 per user / month (Essentials, without time tracking).
- 7shifts has a free plan. When I Work does not, though it has a free trial.
- 7shifts also covers payroll and applicant tracking.
- When I Work also covers auto-scheduling.
Suits: Restaurants, cafes and bars scheduling front- and back-of-house staff
- Free plan · from $29/mo
Connecteam
Employee app for shifts, time clock, chat and HR, free up to 10 users
- Connecteam starts at $29 per month for up to 30 users, billed annually (Operations Basic). When I Work starts at $2.50 per user / month (Essentials, without time tracking).
- Connecteam has a free plan. When I Work does not, though it has a free trial.
- Connecteam also covers forms.
Suits: Businesses with up to 10 staff that want a free all-in-one employee app
- Free trial · from $5.65/mo
Atto
GPS time clock and shift scheduling for field crews
- Atto starts at $5.65 per user / month, billed annually (Starter). When I Work starts at $2.50 per user / month (Essentials, without time tracking).
- Atto also covers payroll.
- When I Work also covers auto-scheduling.
Suits: Construction, landscaping and home services crews working on job sites
- Free plan · from $24/mo
Findmyshift
Drag-and-drop staff scheduler priced per team, free up to 5 employees
- Findmyshift starts at $24 per team / month for up to 20 employees, billed yearly (Starter). When I Work starts at $2.50 per user / month (Essentials, without time tracking).
- Findmyshift has a free plan. When I Work does not, though it has a free trial.
- Findmyshift also covers reports.
- When I Work also covers auto-scheduling and team chat.
Suits: Teams of up to 5 that want a free online rota
- Free trial · from $2.99/mo
Planday
Rota planning, punch clock and payroll reports for shift-based teams
- Planday starts at $2.99 per user / month (Starter, minimum 5 users). When I Work starts at $2.50 per user / month (Essentials, without time tracking).
- Planday also covers employee records.
Suits: Restaurants, bars and hotels running rotas across several sites
- Free plan · from €27/mo
Shiftbase
Dutch shift scheduling, time clock and absence app, free to 15 staff
- Shiftbase starts at €27 per month for up to 6 employees, billed yearly (Basic). When I Work starts at $2.50 per user / month (Essentials, without time tracking).
- Shiftbase has a free plan. When I Work does not, though it has a free trial.
- Shiftbase also covers reports and employee records.
- When I Work also covers auto-scheduling and team chat.
Suits: Hospitality, retail and care teams in the Netherlands, Germany and the UK
- Free trial · from £2.75/mo
Shiftie
UK rota and time clock web app with one per-employee plan
- Shiftie starts at £2.75 per employee / month. When I Work starts at $2.50 per user / month (Essentials, without time tracking).
- Only When I Work lists iOS and Android apps.
- Shiftie also covers reports and employee records.
- When I Work also covers auto-scheduling and team chat.
Suits: UK visitor attractions and hospitality venues that staff to bookings
- Free plan · from $2/mo
ZoomShift
Employee scheduling and time clock, free for up to 20 users
- ZoomShift starts at $2 per active user / month, billed annually (Starter). When I Work starts at $2.50 per user / month (Essentials, without time tracking).
- ZoomShift has a free plan. When I Work does not, though it has a free trial.
- ZoomShift also covers applicant tracking.
- When I Work also covers team chat.
Suits: Single-location teams of up to 20 that only need a shared schedule
Limits worth knowing in When I Work
- The time clock, breaks and attendance are an add-on that raises each plan by $1.50 to $2 per user a month, though the page's FAQ says every plan includes them.
- The pricing page offers monthly or annual billing but does not say which basis the listed prices use.
- API keys, webhooks and SAML single sign-on need the Premium plan.
- Payroll runs through partners; Rippling, the preferred partner, offers When I Work customers six months free.
Common questions
What are the alternatives to When I Work?
The alternatives to When I Work in this directory are Homebase, Sling by Toast, Deputy, 7shifts, Connecteam, Atto, Findmyshift, Planday, Shiftbase, Shiftie and ZoomShift. Each one has a side-by-side comparison with When I Work.
Is there a free alternative to When I Work?
Yes. Homebase, Sling by Toast, 7shifts, Connecteam, Findmyshift, Shiftbase and ZoomShift have a free plan alongside paid ones.
When were these prices checked?
Every listing on this page was checked on Oct 18, 2026, against the pages it cites. Vendors change prices without notice, so confirm on their site before you buy.