When I Work pricing
When I Work is a paid product with a free trial, starting at $2.50 per user / month (Essentials, without time tracking).
Plans and prices
- Starts at
- $2.50 per user / month (Essentials, without time tracking)
- Free plan
- None
- Free trial
- 14-day free trial with every feature, no credit card required
| Plan | Price | What you get |
|---|---|---|
| Essentials | $2.50per user / month ($4 with time tracking and attendance) | Unlimited users. Auto-scheduling, multi-week and multi-location schedules, templates, forecasting, messaging, OpenShifts and swaps. |
| Pro | $5per user / month ($7 with time tracking and attendance) | Adds scheduling rules, role permissions, labor sharing, custom forecasting units, custom reports and callout reporting. |
| Premium | $8per user / month ($10 with time tracking and attendance) | Adds API keys, webhooks and SAML single sign-on. |
Read from wheniwork.com on Oct 18, 2026. Prices change, so confirm with When I Work before you buy.
How When I Work's price compares
| Tool | Starts at | Free plan | |
|---|---|---|---|
| When I Work | $2.50 per user / month (Essentials, without time tracking) | No | |
| Homebase | $24 per location / month, billed annually (Essentials) | Yes | Compare |
| Sling by Toast | $1.70 per user / month, billed annually (Premium) | Yes | Compare |
| Deputy | $5 per user / month, billed annually (Lite) | No | Compare |
| 7shifts | $39.99 per location / month, billed annually (Essentials) | Yes | Compare |
| Connecteam | $29 per month for up to 30 users, billed annually (Operations Basic) | Yes | Compare |
Each price is the vendor’s own, with its billing basis as stated. Check dates are on each tool’s page.
When I Work pricing questions
Is When I Work free?
No, When I Work is a paid product, but you can try it first. 14-day free trial with every feature, no credit card required.
How much does When I Work cost?
When I Work lists 3 plans. Essentials: $2.50 per user / month ($4 with time tracking and attendance). Pro: $5 per user / month ($7 with time tracking and attendance). Premium: $8 per user / month ($10 with time tracking and attendance). Prices were read from wheniwork.com on Oct 18, 2026.
Does When I Work have a free trial?
Yes. 14-day free trial with every feature, no credit card required.
When were When I Work's prices last checked?
On Oct 18, 2026, against wheniwork.com. Vendors change prices without notice, so confirm on their site before you buy.