When I Work Essentials
The When I Work Essentials plan costs $2.50 per user / month ($4 with time tracking and attendance).
What the plan includes
Unlimited users. Auto-scheduling, multi-week and multi-location schedules, templates, forecasting, messaging, OpenShifts and swaps.
As stated on wheniwork.comThe plans either side of it
- Pro$5 per user / month ($7 with time tracking and attendance)one above
Adds scheduling rules, role permissions, labor sharing, custom forecasting units, custom reports and callout reporting.
What else costs about this much
| Tool | Starts at | Free plan |
|---|---|---|
| Humanity Schedule | $2.75 a month | No |
| Staffomatic | $2.23 a month | No |
| Planday | $2.99 a month | No |
| ZoomShift | $2 a month | Yes |
Each tool’s own starting price, within a quarter of what this plan costs. A starting price is not the same plan, so read what each one includes before weighing them against each other.
When I Work Essentials questions
How much is the When I Work Essentials plan?
The When I Work Essentials plan costs $2.50 per user / month ($4 with time tracking and attendance). Unlimited users. Auto-scheduling, multi-week and multi-location schedules, templates, forecasting, messaging, OpenShifts and swaps.
Is it worth moving from Essentials to Pro?
That depends on what you need. Pro costs $5 per user / month ($7 with time tracking and attendance) and adds adds scheduling rules, role permissions, labor sharing, custom forecasting units, custom reports and callout reporting. The listing is what each plan states; neither plan is graded on its own.
Does When I Work have a free plan or a trial?
There is no free plan, but there is a 14-day free trial with every feature, no credit card required.
When was this checked?
Oct 18, 2026, against https://wheniwork.com/pricing. Vendors change prices and plans without notice, so confirm on their site before you buy.