When I Work Pro
The When I Work Pro plan costs $5 per user / month ($7 with time tracking and attendance).
What the plan includes
Adds scheduling rules, role permissions, labor sharing, custom forecasting units, custom reports and callout reporting.
As stated on wheniwork.comThe plans either side of it
- Essentials$2.50 per user / month ($4 with time tracking and attendance)one below
Unlimited users. Auto-scheduling, multi-week and multi-location schedules, templates, forecasting, messaging, OpenShifts and swaps.
- Premium$8 per user / month ($10 with time tracking and attendance)one above
Adds API keys, webhooks and SAML single sign-on.
What else costs about this much
| Tool | Starts at | Free plan |
|---|---|---|
| Deputy | $5 a month | No |
| Atto | $5.65 a month | No |
| Papershift | $4.02 a month | No |
Each tool’s own starting price, within a quarter of what this plan costs. A starting price is not the same plan, so read what each one includes before weighing them against each other.
When I Work Pro questions
How much is the When I Work Pro plan?
The When I Work Pro plan costs $5 per user / month ($7 with time tracking and attendance). Adds scheduling rules, role permissions, labor sharing, custom forecasting units, custom reports and callout reporting.
What is the difference between When I Work Essentials and Pro?
Essentials costs $2.50 per user / month ($4 with time tracking and attendance) and gives you unlimited users. Auto-scheduling, multi-week and multi-location schedules, templates, forecasting, messaging, OpenShifts and swaps. Pro costs $5 per user / month ($7 with time tracking and attendance) and gives you adds scheduling rules, role permissions, labor sharing, custom forecasting units, custom reports and callout reporting.
Is it worth moving from Pro to Premium?
That depends on what you need. Premium costs $8 per user / month ($10 with time tracking and attendance) and adds adds API keys, webhooks and SAML single sign-on. The listing is what each plan states; neither plan is graded on its own.
Does When I Work have a free plan or a trial?
There is no free plan, but there is a 14-day free trial with every feature, no credit card required.
When was this checked?
Oct 18, 2026, against https://wheniwork.com/pricing. Vendors change prices and plans without notice, so confirm on their site before you buy.