Accelo vs Celoxis (2026): which should you pick?

Pick Accelo if

• Fits if you bill clients for time, retainers or fixed fees
• Works for firms that already run HubSpot, Salesforce, Xero or QuickBooks

Look elsewhere if

• Watch out: no prices are published, so you can't budget before talking to sales
• Not for you if you want a trial or free plan, as none is listed
• Too heavy for internal task tracking, which gets little from the billing and financial features
• Tight if you need a desktop app: only iOS and Android are listed

Pick Celoxis if

• Fits if you manage projects with schedules, baselines and costs
• Works for teams of 5 or more who will pay for planning tools

Look elsewhere if

• Tight if you want resource planning: it starts at Essentials, $25 a user
• Pricey if you need costing, billing or a client portal, on Professional or Business at $35 to $45 a user
• Watch out: every account needs at least 5 full-access users
• Watch out: Jira, Azure DevOps, QuickBooks and Zapier links are paid add-ons on every plan
• Not for you if you want monthly billing figures: the page shows only the yearly price, and unused time isn't refunded

Accelo

• No prices are published. The pricing page says cost depends on team size and growth goals and sends visitors to a custom quote.
• The pricing page says implementation guidance and onboarding support are part of the starting price.
• Built for client-billing firms. Teams that only need internal task tracking get little from the time-billing and financial features.
• The help center lists iOS and Android mobile apps; no desktop apps are mentioned.

Celoxis

• Every account needs at least 5 full-access users.
• The listed prices are billed annually; a monthly subscription exists, but the page does not show its price, and unused time is not refunded on cancellation.
• Resource planning starts at Essentials ($25), and costing, billing and the client portal need Professional or Business.
• Jira, Azure DevOps, QuickBooks Online and Zapier integrations are add-ons on every listed plan.

Accelo

Quote-to-project workflow

Projects can be started from an approved quote and built from reusable templates, with timelines and dependencies that adjust when scope changes.

Planning views

The project toolkit lists Gantt charts, task dependencies, milestone tracking, portfolio views, and both agile and waterfall methods.

Time tracking and timesheets

Logged hours feed project performance, capacity planning and utilization reporting. AI-assisted timesheets suggest entries based on actual work.

Project financials

Planned and actual performance are compared across time, services, materials and expenses. The vendor says it handles retainer, fixed-fee and hourly work side by side.

Tickets and client requests

Requests can be captured from email into the same workflow as projects, with custom statuses, filters and SLA tracking.

Resourcing and capacity planning

Capacity and utilization views help managers spot overbooked staff and bench time before work is assigned.

Celoxis

Gantt scheduling and baselines

Every plan includes Gantt charts, advanced scheduling, project templates, split and recurring tasks, and baselines.

Resource and capacity planning

Workload tracking, capacity planning, job roles and resource-conflict alerts start on the Essentials plan.

Timesheets, expenses and billing

Timesheets arrive on Essentials, expenses and costing on Professional, and project billing on Business.

Portfolio dashboards and BI

Aggregated dashboards, analytics and weekly executive reporting cover many projects at once.

Intake, risk and issue tracking

Project intake management, risk management and issue tracking are included from the Professional plan.

Client portal and custom apps

Clients are free users who can collaborate on permitted projects, and the platform lets you build custom apps.

Accelo

Pricing could not be confirmed. See accelo.com.

Celoxis

• Core$10

  per standard user / month, billed annually

  Gantt charts, advanced scheduling, templates, baselines, dashboards and BI reporting. Includes 2 read-only users; timesheets cost an extra $5 per user / month.

• Essentials$25

  per standard user / month, billed annually

  Adds workload and capacity planning, job roles, work calendars, timesheets and resource-conflict visibility. Team-member users $18, timesheet users $12. Includes 5 read-only users.

• Professional$35

  per standard user / month, billed annually

  Adds project intake, risk management, issue tracking, expenses and project costing. Team-member users $24, timesheet users $12. Includes 10 read-only users.

• Business$45

  per standard user / month, billed annually

  Adds project billing, a client portal, advanced security and higher platform limits. Team-member users $29, timesheet users $14. Includes 15 read-only users.

• EnterpriseCustom

  Quoted by sales for large PMOs: higher platform and API limits, cloud or on-premise deployment and enterprise support.

Accelo

No public discounts listed.

Celoxis

• Nonprofit

  Nonprofit discounts on request

  The pricing FAQ says nonprofits can contact Celoxis with their details to ask about a discount.