AutoEntry vs Vic.ai (2026): which should you pick?

Pick AutoEntry if

• Fits if you keep the books and want paper invoices and receipts typed in for you
• Works for accountants who post into Xero, QuickBooks or Sage

Look elsewhere if

• Not for you if you need people to submit and approve expense claims, because it isn't that kind of tool
• Skip it if you don't already have an accounting package to publish into
• Watch out: credits are used per page, with a bank statement costing 3 credits and an invoice with line items 2
• Tight if you're staying free, with only a 25-credit trial
• Watch out: prices on the page are before VAT

Pick Vic.ai if

• Fits if you run a mid-size or larger AP team with a high invoice volume
• Works for finance teams on an ERP it connects to

Look elsewhere if

• Pricey if you can't see a price, as the page leads to a demo
• Not for you if you are a small team, as no self-serve plan is listed
• Watch out: its accuracy and no-touch figures are its own claims and depend on your invoice volume and history
• Tight if you want a trial, as none is listed

AutoEntry

• Pricing is by credits, not by user: an invoice is 1 credit, an invoice with line items 2, a supplier statement 2, and a bank or credit card statement 3 credits per page.
• Prices on the page are shown excluding VAT.
• It is a data-entry layer: it needs an accounting package to publish into and is not an expense-reporting or reimbursement system.
• The pricing page shows monthly plans only; the vendor's pages do not list a free plan.

Vic.ai

• No prices are published; the pricing page leads to a demo request.
• Built for accounts payable teams at mid-size and larger companies, with no self-serve plan listed.
• The vendor's accuracy and no-touch figures are its own claims and depend on invoice volume and history.

AutoEntry

Document capture

Documents come in by upload, scan, forwarded email or photo from the mobile app.

OCR and machine learning

Extracts supplier, dates and amounts, with line items on invoices. The vendor says accuracy is up to 99%.

Suggested VAT codes and suppliers

The software learns from past entries and proposes VAT codes and supplier accounts.

Capture, categorize, publish

Reviewed documents are published to the connected ledger with one action.

Accounting integrations

Connects to Sage, Xero, QuickBooks, FreeAgent, KashFlow, SortMyBooks and ClearBooks, among others.

Mobile app

iOS and Android apps for photographing receipts and invoices and sending them in.

Vic.ai

Invoice processing

AI reads incoming invoices and suggests coding, with PO matching and approval routing for the ones that need review.

AP inbox

VicInbox is an agent-powered inbox that receives vendor invoices and questions for the accounts payable team.

Bill pay and vendor portal

VicPay pays vendors, and a vendor portal gives suppliers a place to manage their own details and payments.

Cards and expense management

VicCard and expense management give a single view of non-payroll corporate spend.

Analytics

VicAnalytics reports on invoice workflows, team productivity and business entities, and the platform handles multiple entities.

ERP integrations

The site lists connections to SAP, Oracle, NetSuite and Workday, and an open API.

AutoEntry

• Bronze$13

  per month for 50 credits, excl. VAT

  50 credits a month, about $0.26 a credit. Unlimited users on every plan; unused credits roll over for up to 90 days.

• Silver$24

  per month for 100 credits, excl. VAT

  100 credits a month, about $0.24 a credit.

• Gold$46

  per month for 200 credits, excl. VAT

  200 credits a month.

• Platinum$103

  per month for 500 credits, excl. VAT

  500 credits a month.

• Diamond$298

  per month for 1,500 credits, excl. VAT

  1,500 credits a month.

• Sapphire$469

  per month for 2,500 credits, excl. VAT

  2,500 credits a month, the largest plan shown on the page.

Vic.ai

Pricing could not be confirmed. See vic.ai.