AutoEntry vs Expensify (2026): which should you pick?

Pick AutoEntry if

• Fits if you keep the books and want paper invoices and receipts typed in for you
• Works for accountants who post into Xero, QuickBooks or Sage

Look elsewhere if

• Not for you if you need people to submit and approve expense claims, because it isn't that kind of tool
• Skip it if you don't already have an accounting package to publish into
• Watch out: credits are used per page, with a bank statement costing 3 credits and an invoice with line items 2
• Tight if you're staying free, with only a 25-credit trial
• Watch out: prices on the page are before VAT

Pick Expensify if

• Fits if your team mostly needs receipts scanned and money paid back
• Works for an employee whose company has no expense tool yet

Look elsewhere if

• Pricey if you add people who rarely spend, as Collect bills every member
• Skip it if you want the $9 Control rate without moving spend onto the Expensify Card
• Tight if you use NetSuite, Sage Intacct, QuickBooks Desktop or Workday, as they connect only on Control
• Pricey if you won't commit to a year, as Control is then $36 a member a month
• Watch out: the 30-day trial starts when you create a workspace, and card cash back counts US purchases only

AutoEntry

• Pricing is by credits, not by user: an invoice is 1 credit, an invoice with line items 2, a supplier statement 2, and a bank or credit card statement 3 credits per page.
• Prices on the page are shown excluding VAT.
• It is a data-entry layer: it needs an accounting package to publish into and is not an expense-reporting or reimbursement system.
• The pricing page shows monthly plans only; the vendor's pages do not list a free plan.

Expensify

• Control's $9 rate needs an annual plan and the Expensify Card for at least half of settled spend; otherwise it is $18 on an annual plan or $36 with no commitment.
• Collect bills every member added to a workspace, active or not; Control bills anyone who creates, submits, approves, reimburses or exports a report that month.
• NetSuite, Sage Intacct, QuickBooks Desktop and Workday connect only on Control; Collect syncs with QuickBooks Online and Xero.
• The Expensify Card is issued by The Bancorp Bank in the US, and cash back counts US purchases only.

AutoEntry

Document capture

Documents come in by upload, scan, forwarded email or photo from the mobile app.

OCR and machine learning

Extracts supplier, dates and amounts, with line items on invoices. The vendor says accuracy is up to 99%.

Suggested VAT codes and suppliers

The software learns from past entries and proposes VAT codes and supplier accounts.

Capture, categorize, publish

Reviewed documents are published to the connected ledger with one action.

Accounting integrations

Connects to Sage, Xero, QuickBooks, FreeAgent, KashFlow, SortMyBooks and ClearBooks, among others.

Mobile app

iOS and Android apps for photographing receipts and invoices and sending them in.

Expensify

SmartScan receipts

Photograph or forward a receipt and Expensify reads it into an expense, with unlimited scans on every plan including the free one.

Approvals and reimbursement

Reports go to an approver and are paid back by ACH. Control adds multiple approvers, custom expense rules and admin-enforced controls.

Expensify Card

Unlimited cards, virtual ones included, with Smart Limits, paying 1% cash back on US purchases and 2% once monthly spend passes $250,000.

Travel booking

Book flights, hotels, cars and rail inside Expensify, with travel rules, trip approvals and a 24/7 support line.

Bills and invoices

Supplier bills are scanned from a dedicated email address and paid automatically, and invoices can be sent from the same account.

Chat on every expense

Each expense and report has its own comment thread, alongside chat rooms and direct messages between employees.

AutoEntry

• Bronze$13

  per month for 50 credits, excl. VAT

  50 credits a month, about $0.26 a credit. Unlimited users on every plan; unused credits roll over for up to 90 days.

• Silver$24

  per month for 100 credits, excl. VAT

  100 credits a month, about $0.24 a credit.

• Gold$46

  per month for 200 credits, excl. VAT

  200 credits a month.

• Platinum$103

  per month for 500 credits, excl. VAT

  500 credits a month.

• Diamond$298

  per month for 1,500 credits, excl. VAT

  1,500 credits a month.

• Sapphire$469

  per month for 2,500 credits, excl. VAT

  2,500 credits a month, the largest plan shown on the page.

Expensify

• Submit$0

  For individual employees: receipt scanning, mileage, expense reports and submitting them to an approver.

• Collect$5

  per member / month, billed monthly

  Billed for every member, active or not. Reimbursements, card feeds, approvals, travel booking and QuickBooks Online or Xero sync.

• Control$9

  per active member / month, annual plan using the Expensify Card

  $18 on an annual plan without the card, $36 with no commitment. Adds NetSuite and Sage Intacct, multi-step approvals, SSO and budgets.

AutoEntry

No public discounts listed.

Expensify

• Annual discount

  Half price on Control with an annual subscription

  Control costs $18 per active member a month on an annual subscription, against $36 on pay-per-use with no commitment.

• Other savings

  Control at $9 when you use the Expensify Card

  On an annual subscription, Control drops to $9 per active member a month when the Expensify Card carries at least 50% of settled US spend that month.