Expensify
Receipt scanning, expense reports and company cards, from $5 a member
Expensify report card
Good · out of 4.0 · graded Oct 18, 2026
Best for receipt scanning and staff reimbursements
Expensify reads receipts you photograph or forward, builds them into reports, routes them for approval and pays employees back, with its own card, travel booking and bill pay alongside. Any employee can use the free Submit plan. Companies pay per member, though, and the cheapest Control rate only applies when the Expensify Card carries half your spend.
Who Expensify is for
- Great if your team mostly needs receipts scanned and money paid back
- Handy when you're an employee whose company has no expense tool yet
- Good for companies happy to put most spending on the Expensify Card
Who Expensify is not for
- Pricey if you add people who rarely spend, as Collect bills every member
- Skip it if you want the $9 Control rate without moving spend onto the Expensify Card
- Tight if you use NetSuite or Sage Intacct, as they connect only on Control
Why Expensify gets a 2.8
Five grades, each with its reason. The GPA is their average: an A is 4 points, an F is none.
- CValue for moneyGraded against its expense-tool alternatives. Ten people on Collect cost $50 a month, $5 each billed monthly for every member, active or not. Zoho Expense costs less for ten and Ramp and Brex nothing, while Navan and Rydoo cost more.
- CFree plan and trialSubmit is free for any employee, with unlimited receipt scans, mileage and reports. But reimbursing, approving and syncing need a paid plan, and the 30-day trial starts when you create a workspace.
- BFeaturesThe whole job: SmartScan receipts, approvals and ACH reimbursement, unlimited Expensify Cards, travel booking, supplier bills paid from a scanned inbox, invoices and a chat thread on every expense.
- BEase of use4.6 from 157,712 App Store ratings. Snap a receipt and it's an expense, but admins have a workspace, rules and accounting links to set up.
- APlatforms and integrationsWeb, Mac, iPhone, Android and a browser extension, with QuickBooks, Xero, NetSuite, Sage Intacct, Workday, Gusto and Uber, and an API. NetSuite and Sage Intacct need Control.
What these grades rest on. Graded from this listing, whose facts were read from Expensify's own pages on 18 October 2026, and its App Store rating. Not based on using the product, and shorter than our full reviews. How we review and grade.
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<a href="https://toolgpa.com/tools/expensify#review"><img src="https://toolgpa.com/badge/expensify.svg" alt="Expensify: 2.8 GPA on ToolGPA" width="196" height="56"></a>Where Expensify stands among spend and bill pay tools
Expensify's GPA of 2.8 is higher than 5 of the 13 other spend and bill pay tools we grade, and level with 3.
It stands best on platforms and integrations (A, above 13 of 13) and worst on value for money (C, above 1).
Its paid plans start at $5 a month for each person, against a middle price of $12 for the category: 1 of the 11 others that charge start lower.
On features, ease of use and platforms it scores 3.3 out of 4, and no tool on the category's chart scores higher without costing more.
Each grade against the category
Every bar is all 14 spend and bill pay tools we grade, cut by the letter each got. Expensify’s own letter is outlined.
- CValue for moneyAbove 1 of 13, level with 5
- CFree plan and trialAbove 2 of 13, level with 3
- BFeaturesAbove 8 of 13, level with 5
- BEase of useAbove 4 of 13, level with 3
- APlatforms and integrationsAbove 13 of 13
Price against what you get
Each dot is one of 13 spend and bill pay tools. Further left costs less, and higher up scores better on features, ease of use and platforms. Point at a dot to see which tool it is.
Features, ease of use and platforms, averaged
What paid plans start at, a month (each step along is roughly double) →
- The best score at each price
- Has a free plan
- No free plan
Keep Expensify, or make your own?
Keep it
To replace Expensify you would be making cards issued through a bank. That is not a weekend's work, with an AI app builder or without one.
It costs $60 a year.
What you could make
- Expense tracking and invoicing: an app builder makes these well.
What you could not
- Cards issued through a bank.
- Money moved between bank accounts, which takes a licensed payments partner.
- Apps for macOS, iOS and Android that stay in step with each other.
- It is priced for each person, which means accounts and billing for a team.
- It plugs into other products, QuickBooks Online, QuickBooks Desktop and Xero among them, and has an API.
- AI features, unless you pay a model provider for each request yourself.
- The depth: we grade its features B, which means it covers the whole job.
What this rests on. Expensify’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
What is Expensify?
Expensify scans receipts, builds expense reports, routes them for approval and reimburses employees, with travel booking, bill pay and the Expensify Card in the same app. A chat thread sits on every expense and report. Employees can use the Submit plan free; companies pay per member on Collect, or per active member on Control, which is cheapest when most spending runs through the Expensify Card.
Expensify has a free plan. Paid plans start at $5 per member / month, billed monthly. See every plan
Good for
- Small teams that need receipts scanned and staff reimbursed
- Employees whose company has no expense tool yet
- Companies ready to put most card spending on the Expensify Card
Worth knowing
- Control's $9 rate needs an annual plan and the Expensify Card for at least half of settled spend; otherwise it is $18 on an annual plan or $36 with no commitment.
- Collect bills every member added to a workspace, active or not; Control bills anyone who creates, submits, approves, reimburses or exports a report that month.
- NetSuite, Sage Intacct, QuickBooks Desktop and Workday connect only on Control; Collect syncs with QuickBooks Online and Xero.
- The Expensify Card is issued by The Bancorp Bank in the US, and cash back counts US purchases only.
Key features
- SmartScan receipts
- Photograph or forward a receipt and Expensify reads it into an expense, with unlimited scans on every plan including the free one.
- Approvals and reimbursement
- Reports go to an approver and are paid back by ACH. Control adds multiple approvers, custom expense rules and admin-enforced controls.
- Expensify Card
- Unlimited cards, virtual ones included, with Smart Limits, paying 1% cash back on US purchases and 2% once monthly spend passes $250,000.
- Travel booking
- Book flights, hotels, cars and rail inside Expensify, with travel rules, trip approvals and a 24/7 support line.
- Bills and invoices
- Supplier bills are scanned from a dedicated email address and paid automatically, and invoices can be sent from the same account.
- Chat on every expense
- Each expense and report has its own comment thread, alongside chat rooms and direct messages between employees.
Expensify pricing
- Starts at
- $5 per member / month, billed monthly
- Free plan
- Submit, free for any employee: unlimited receipt scans, mileage tracking, expense reports, categories and tags, personal card import and chat on expenses.
- Free trial
- 30-day free trial of the paid plans, starting when a workspace is created
| Plan | Price | What you get |
|---|---|---|
| Submit | $0 | For individual employees: receipt scanning, mileage, expense reports and submitting them to an approver. |
| Collect | $5per member / month, billed monthly | Billed for every member, active or not. Reimbursements, card feeds, approvals, travel booking and QuickBooks Online or Xero sync. |
| Control | $9per active member / month, annual plan using the Expensify Card | $18 on an annual plan without the card, $36 with no commitment. Adds NetSuite and Sage Intacct, multi-step approvals, SSO and budgets. |
Read from expensify.com on Oct 18, 2026. Prices change, so confirm with Expensify before you buy.
Ways to pay less
- Annual discountHalf price on Control with an annual subscription
Control costs $18 per active member a month on an annual subscription, against $36 on pay-per-use with no commitment.
Stated on help.expensify.com - Other savingsControl at $9 when you use the Expensify Card
On an annual subscription, Control drops to $9 per active member a month when the Expensify Card carries at least 50% of settled US spend that month.
Stated on help.expensify.com
How people rate the Expensify app
4.6
out of 5 for the iPhone and iPad app
157,712 ratings on the App Store in the United States, read Oct 18, 2026. It rates the app, not everything the product does. See the listing
Works with
Expensify alternatives
- Expensify vs Zoho Expense
Free plan · from $3/mo
- Expensify vs Rydoo
Free trial · from $9/mo
- Expensify vs Ramp
Free plan · from $15/mo
- Expensify vs Navan
Free plan · from $15/mo
- Expensify vs Brex
Free plan · from $12/mo
Common questions
Is Expensify free?
Expensify has a free plan. Submit, free for any employee: unlimited receipt scans, mileage tracking, expense reports, categories and tags, personal card import and chat on expenses. Paid plans start at $5 per member / month, billed monthly.
How much does Expensify cost?
Expensify lists 3 plans. Submit: $0. Collect: $5 per member / month, billed monthly. Control: $9 per active member / month, annual plan using the Expensify Card. Prices were read from expensify.com on Oct 18, 2026.
What platforms does Expensify work on?
Expensify is available on Web, iOS, Android and macOS. It also has a browser extension.
Does Expensify offer any discounts?
Expensify publicly lists the following: Half price on Control with an annual subscription; Control at $9 when you use the Expensify Card.
How is Expensify rated?
Expensify's iPhone and iPad app averages 4.6 out of 5 from 157,712 ratings on the App Store in the United States, as read on Oct 18, 2026. That is the store's rating of the app, not a score from us.
Does Expensify have a Windows app?
No Windows app was listed when its pages were read on Oct 18, 2026. Expensify is listed for Web, iOS, Android and macOS.
Does Expensify have a Linux app?
No Linux app was listed when its pages were read on Oct 18, 2026. Expensify is listed for Web, iOS, Android and macOS.
Is Expensify open source?
Expensify is not described as open source on its own site, as read on Oct 18, 2026.
Does Expensify have an API?
Yes. Expensify offers a public API, according to its own site.
What does Expensify integrate with?
Expensify's listing names QuickBooks Online, QuickBooks Desktop, Xero, NetSuite, Sage Intacct, Workday, Gusto and Uber. A listing names up to eight integrations, so it may connect to more.
Does Expensify have a free trial?
Yes. 30-day free trial of the paid plans, starting when a workspace is created.
Who makes Expensify?
Expensify is made by Expensify, Inc. It dates from 2008.
What are the alternatives to Expensify?
The closest alternatives to Expensify in our directory are Zoho Expense, Rydoo, Ramp, Navan and Brex. Each one has a side-by-side comparison with Expensify.
How does Expensify compare with other spend and bill pay tools?
Expensify's GPA of 2.8 is higher than 5 of the 13 other spend and bill pay tools we grade, and level with 3. It stands best on platforms and integrations (A, above 13 of 13) and worst on value for money (C, above 1).
Is Expensify good value for money?
ToolGPA grades Expensify C for value for money. Its paid plans start at $5 a month for each person, against a middle price of $12 for the category: 1 of the 11 others that charge start lower. On features, ease of use and platforms it scores 3.3 out of 4, and no tool on the category's chart scores higher without costing more.
Could I make my own version of Expensify?
To replace Expensify you would be making cards issued through a bank. That is not a weekend's work, with an AI app builder or without one. It costs $60 a year. What you could not make: Cards issued through a bank. Money moved between bank accounts, which takes a licensed payments partner. Apps for macOS, iOS and Android that stay in step with each other. It is priced for each person, which means accounts and billing for a team. This is a judgement from its listing. We have not built one.
Sources for this page
The prices, plans, platforms and features above were read from these pages on Oct 18, 2026. What people say is linked where it appears.