Expensya (Medius Expense) review (2026): is it worth €5 a month, billed yearly?
Expense reports, receipt scanning and company cards for teams
Black Friday: is there a Expensya (Medius Expense) sale?
Expensya (Medius Expense) report card
Good · out of 4.0 · graded Nov 13, 2026
Best for expense reports and receipt scanning for teams under 100
Expensya handles receipt scanning, mileage, approvals and an offline mobile app from €5 a person a month on yearly billing. The site says it's being renamed Medius Expense, payment cards cost €89 a month extra, and teams over 100 only get a quote.
Who Expensya (Medius Expense) is for
- Fits if you're a small team of up to 99 that wants receipts and mileage handled for a few euros a seat
- Works for people who need to scan receipts offline on the road
Who Expensya (Medius Expense) is not for
- Skip it if you want dollar prices: the page only shows euros
- Not for you if you're over 100 people, as larger companies get a quote only
- Watch out: the site says new sign-ups are for Medius Expense, so the name and packaging are changing
- Tight if you want cards, which cost an extra €89 a month on the small business plans
- Tight if you need integrations on Silver, which starts on Gold at €8
Why Expensya (Medius Expense) gets a 2.6
Five grades, each with its reason. The GPA is their average: an A is 4 points, an F is none.
- BValue for money€5 a licence a month billed yearly, falling to €4 at 75 licences, which is inside the cheaper quarter of expense tools ($7.50). Cards are an extra €89 a month.
- CFree plan and trial30 days free on the small business plans and no credit card is needed. There's no free plan.
- BFeaturesReceipt scanning, mileage and per diems, multi-level approval, payment cards, offline mobile and accounting links. The listing shows no gap in the core job.
- CEase of useNo rating on record. Approval flows and policies need setting up before you get going.
- BPlatforms and integrationsWeb, iPhone and Android, with SAP, Dynamics, Sage, Cegid and others on the list. No desktop app.
What these grades rest on. Graded from this listing, whose facts were read from Expensya (now Medius Expense)'s own pages on 12 November 2026. Not based on using the product, and shorter than our full reviews. How we review and grade.
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<a href="https://toolgpa.com/tools/expensya#review"><img src="https://toolgpa.com/badge/expensya.svg" alt="Expensya (Medius Expense): 2.6 GPA on ToolGPA" width="196" height="56"></a>Where Expensya (Medius Expense) stands among spend and bill pay tools
Expensya (Medius Expense)'s GPA of 2.6 is higher than 39 of the 51 other spend and bill pay tools we grade, and level with 3.
It stands best on value for money (B, above 43 of 51) and worst on ease of use (C, above 0).
Its paid plans start at about $5.59 a month for each person, against a middle price of $12 for the category: 2 of the 24 others that charge start lower.
On features, ease of use and platforms it scores 2.7 out of 4. 2 tools score higher and cost less.
Each grade against the category
Every bar is all 52 spend and bill pay tools we grade, cut by the letter each got. Expensya (Medius Expense)’s own letter is outlined.
- BValue for moneyAbove 43 of 51, level with 3
- CFree plan and trialAbove 31 of 51, level with 12
- BFeaturesAbove 40 of 51, level with 11
- CEase of useAbove 0 of 51, level with 39
- BPlatforms and integrationsAbove 9 of 51, level with 41
Price against what you get
Each dot is one of 26 spend and bill pay tools. Further left costs less, and higher up scores better on features, ease of use and platforms. Point at a dot to see which tool it is.
Features, ease of use and platforms, averaged
What paid plans start at, a month (each step along is roughly double) →
- The best score at each price
- Has a free plan
- No free plan
Keep Expensya (Medius Expense), or make your own?
Keep it
To replace Expensya (Medius Expense) you would be making cards issued through a bank. That is not a weekend's work, with an AI app builder or without one.
It is one of the better ones too: its GPA of 2.6 is higher than 39 of the 51 other spend and bill pay tools we grade. It costs $67.03 a year.
What you could make
- Expense tracking and reports: an app builder makes these well.
What you could not
- Cards issued through a bank.
- A real app for iOS and Android. Something home-made would be a web page.
- It is priced for each person, which means accounts and billing for a team.
- It plugs into other products, SAP, Microsoft Dynamics and Sage among them, and has an API.
- The depth: we grade its features B, which means it covers the whole job.
What this rests on. Expensya (Medius Expense)’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
What is Expensya (Medius Expense)?
Expensya is an expense management product that scans receipts, handles mileage and per diems, and routes reports through approval workflows. The vendor says it is changing its name to Medius Expense after Medius acquired it in 2023, and that the product itself is unchanged. Small businesses with up to 99 users pay per license, and larger companies are quoted a price.
Worth knowing
- Prices are in euros; no dollar prices are published.
- The small business plans cover 100 users or fewer; larger companies get a quote only.
- Cards cost an extra €89 a month on the small business plans; Expensya Payment, Microsoft Teams and bank integration are add-ons on the premium package.
- The site says the product is being renamed Medius Expense, and new sign-ups are for Medius Expense.
Key features
- Receipt scanning
- A photo of a receipt is read by the vendor's OCR+ recognition and turned into an expense. Silver and Gold include unlimited scans.
- Mileage and per diems
- Mileage expenses with auto-calculated distances are on both small business plans. Per diems are listed under the premium package.
- Approval workflows
- Reports go through multi-level approval. Automatic validation against expense policies is a Gold feature.
- Payment cards and budgets
- Virtual and physical company cards with budgets, for an extra €89 a month on the small business plans, and a Bring Your Own Card option for cards a company already has.
- Mobile app that works offline
- The Android and iOS app captures expenses on the move, including without a connection, according to the vendor.
- Accounting and travel integrations
- Export formats and direct integrations cover ERPs and accounting systems, travel booking tools and Uber, and there is a documented API.
Expensya (Medius Expense) pricing
As of Nov 12, 2026, Expensya (Medius Expense) is a paid product with a free trial, starting at €5 per license / month, billed annually.
- Starts at
- €5 per license / month, billed annually
- Free plan
- None
- Free trial
- 30 days free for small business plans, no credit card required.
| Plan | Price | What you get |
|---|---|---|
| Silver | €5per license / month, billed annually, for 1-9 licenses | For 1 to 99 users. Unlimited receipt scanning, mileage expenses, multi-level approval and PDF and Excel export. The price falls in steps to €4 per license at 75-99 licenses. |
| Gold | €8per license / month, billed annually, for 1-9 licenses | For 1 to 99 users. Adds France legal archiving, integrations, policy-based validation and advances. Falls to €6.40 per license at 75-99. |
| Enterprise | Custom | Sold through sales. Adds multi-subsidiary management, custom approval workflows, single sign-on, dashboards and a managed onboarding team. |
Read from expensya.com on Nov 12, 2026. Prices change, so confirm with Expensya (Medius Expense) before you buy.
Works with
- SAP
- Microsoft Dynamics
- Sage
- Cegid
- Oracle JD Edwards
- Oracle PeopleSoft
- TravelPerk
- Uber
Expensya (Medius Expense) alternatives
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- Expensya (Medius Expense) vs SAP Concur
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Common questions
Does Expensya (Medius Expense) have a Windows app?
No Windows app was listed when its pages were read on Nov 12, 2026. Expensya (Medius Expense) is listed for Web, iOS and Android.
Does Expensya (Medius Expense) have a macOS app?
No macOS app was listed when its pages were read on Nov 12, 2026. Expensya (Medius Expense) is listed for Web, iOS and Android.
Is Expensya (Medius Expense) open source?
Expensya (Medius Expense) is not described as open source on its own site, as read on Nov 12, 2026.
Does Expensya (Medius Expense) have an API?
Yes. Expensya (Medius Expense) offers a public API, according to its own site.
Sources for this page
The prices, plans, platforms and features above were read from these pages on Nov 12, 2026.