Expensya (Medius Expense) vs Payhawk (2026): which should you pick?

Pick Expensya (Medius Expense) if

• Fits if you're a small team of up to 99 that wants receipts and mileage handled for a few euros a seat
• Works for people who need to scan receipts offline on the road

Look elsewhere if

• Skip it if you want dollar prices: the page only shows euros
• Not for you if you're over 100 people, as larger companies get a quote only
• Watch out: the site says new sign-ups are for Medius Expense, so the name and packaging are changing
• Tight if you want cards, which cost an extra €89 a month on the small business plans
• Tight if you need integrations on Silver, which starts on Gold at €8

Pick Payhawk if

• Fits if you want cards, expenses and payables on one platform
• Works for firms on the accounting systems it lists

Look elsewhere if

• Pricey if you can't see a price, as the page leads to a demo
• Watch out: NetSuite, Dynamics 365, SAP S/4HANA and advanced HR links are add-ons
• Watch out: currency conversion carries a 0.3% mark-up on EUR, GBP, USD and CHF and 0.7% on DKK and PLN
• Tight if you need budgets or travel, as both are paid add-ons
• Skip it if you use Android, as only a web and iOS listing is on record

Expensya (Medius Expense)

• Prices are in euros; no dollar prices are published.
• The small business plans cover 100 users or fewer; larger companies get a quote only.
• Cards cost an extra €89 a month on the small business plans; Expensya Payment, Microsoft Teams and bank integration are add-ons on the premium package.
• The site says the product is being renamed Medius Expense, and new sign-ups are for Medius Expense.

Payhawk

• No prices are published; the pricing page is built around modules and a demo request.
• NetSuite, Dynamics 365, SAP S/4HANA and advanced HR integrations are marked add-ons.
• Currency conversion carries a stated mark-up of 0.3% on EUR, GBP, USD and CHF and 0.7% on DKK and PLN.
• Budget management and business travel are separate add-ons to the core platform.

Expensya (Medius Expense)

Receipt scanning

A photo of a receipt is read by the vendor's OCR+ recognition and turned into an expense. Silver and Gold include unlimited scans.

Mileage and per diems

Mileage expenses with auto-calculated distances are on both small business plans. Per diems are listed under the premium package.

Approval workflows

Reports go through multi-level approval. Automatic validation against expense policies is a Gold feature.

Payment cards and budgets

Virtual and physical company cards with budgets, for an extra €89 a month on the small business plans, and a Bring Your Own Card option for cards a company already has.

Mobile app that works offline

The Android and iOS app captures expenses on the move, including without a connection, according to the vendor.

Accounting and travel integrations

Export formats and direct integrations cover ERPs and accounting systems, travel booking tools and Uber, and there is a documented API.

Payhawk

Corporate cards

Physical and virtual debit cards in several currencies, with single-use virtual cards and spend limits by amount, merchant, category or country.

Automatic expense creation

An expense is created on each card payment, with receipt capture, mailbox matching and reminders, plus mileage and per diem reimbursements.

Accounts payable and procurement

Invoice capture and approval, purchase order requests and 2-way and 3-way matching, with supplier payments in 115 currencies.

Accounting automation

Automated coding and VAT coding, with live integrations to Xero, QuickBooks Online and Exact Online, and native ERP add-ons such as NetSuite.

Business travel module

Flight and hotel booking with custom travel policy, trip approvals and automatic per diems calculated from bookings.

AI agents

Procurement, Payments and Financial Controller agents for the finance team, with an MCP connection for Claude and ChatGPT.

Expensya (Medius Expense)

• Silver€5

  per license / month, billed annually, for 1-9 licenses

  For 1 to 99 users. Unlimited receipt scanning, mileage expenses, multi-level approval and PDF and Excel export. The price falls in steps to €4 per license at 75-99 licenses.

• Gold€8

  per license / month, billed annually, for 1-9 licenses

  For 1 to 99 users. Adds France legal archiving, integrations, policy-based validation and advances. Falls to €6.40 per license at 75-99.

• EnterpriseCustom

  Sold through sales. Adds multi-subsidiary management, custom approval workflows, single sign-on, dashboards and a managed onboarding team.

Payhawk

Pricing could not be confirmed. See payhawk.com.