Expensya (Medius Expense) vs Rydoo (2026): which should you pick?

Pick Expensya (Medius Expense) if

• Fits if you're a small team of up to 99 that wants receipts and mileage handled for a few euros a seat
• Works for people who need to scan receipts offline on the road

Look elsewhere if

• Skip it if you want dollar prices: the page only shows euros
• Not for you if you're over 100 people, as larger companies get a quote only
• Watch out: the site says new sign-ups are for Medius Expense, so the name and packaging are changing
• Tight if you want cards, which cost an extra €89 a month on the small business plans
• Tight if you need integrations on Silver, which starts on Gold at €8

Pick Rydoo if

• Fits if your staff claim expenses in several countries with different rules
• Works for teams of 5 or more that pay mileage and daily allowances

Look elsewhere if

• Pricey if you need QuickBooks or Xero sync, which starts on Pro at $11 a user
• Not for you if you're under 5 people, since plans start at 5 users
• Skip it if you want supplier invoices paid in the same product, as that's a separate quoted one
• Watch out: Rydoo Cards, the API and SFTP need Business, which starts at 30 active users and is quoted
• Watch out: Essentials and Pro bill every user, not just active ones, and monthly billing is $12 or $14

Expensya (Medius Expense)

• Prices are in euros; no dollar prices are published.
• The small business plans cover 100 users or fewer; larger companies get a quote only.
• Cards cost an extra €89 a month on the small business plans; Expensya Payment, Microsoft Teams and bank integration are add-ons on the premium package.
• The site says the product is being renamed Medius Expense, and new sign-ups are for Medius Expense.

Rydoo

• Essentials and Pro start at 5 users; Business needs 30 active users and Enterprise 50, and both are priced by quote.
• Accounting integrations start on Pro, and API access, SFTP and Rydoo's own corporate cards need Business.
• Supplier invoice processing is a separate Rydoo accounts payable product, with four plans priced only by quote.
• Only Business and Enterprise bill for active users alone; Essentials and Pro are charged per user.

Expensya (Medius Expense)

Receipt scanning

A photo of a receipt is read by the vendor's OCR+ recognition and turned into an expense. Silver and Gold include unlimited scans.

Mileage and per diems

Mileage expenses with auto-calculated distances are on both small business plans. Per diems are listed under the premium package.

Approval workflows

Reports go through multi-level approval. Automatic validation against expense policies is a Gold feature.

Payment cards and budgets

Virtual and physical company cards with budgets, for an extra €89 a month on the small business plans, and a Bring Your Own Card option for cards a company already has.

Mobile app that works offline

The Android and iOS app captures expenses on the move, including without a connection, according to the vendor.

Accounting and travel integrations

Export formats and direct integrations cover ERPs and accounting systems, travel booking tools and Uber, and there is a documented API.

Rydoo

Receipt scanner app

Employees photograph a receipt and AI reads it into an expense; there is no cap on the number of expenses on any plan.

Mileage and per diems

Mileage claims are calculated from the start and end points and your rates, and Pro adds daily allowances kept compliant in more than 15 countries.

Policies and approvals

One approval level on Essentials, two levels with custom spending rules on Pro, and approvals for trips and cash advances.

Card matching

Pro matches Visa, Mastercard, Amex, Corner Card and AirPlus transactions to expenses automatically; Business adds Rydoo's own cards.

Multi-country compliance

Certified paperless expensing and local legal and tax rules, with a Compliance Centre listing what applies country by country.

Rydoo Intelligence

On Enterprise, AI agents answer questions before spending and audit expenses afterwards, beside an anomaly and forecasting dashboard.

Expensya (Medius Expense)

• Silver€5

  per license / month, billed annually, for 1-9 licenses

  For 1 to 99 users. Unlimited receipt scanning, mileage expenses, multi-level approval and PDF and Excel export. The price falls in steps to €4 per license at 75-99 licenses.

• Gold€8

  per license / month, billed annually, for 1-9 licenses

  For 1 to 99 users. Adds France legal archiving, integrations, policy-based validation and advances. Falls to €6.40 per license at 75-99.

• EnterpriseCustom

  Sold through sales. Adds multi-subsidiary management, custom approval workflows, single sign-on, dashboards and a managed onboarding team.

Rydoo

• Essentials$9

  per user / month, billed annually ($12 billed monthly)

  From 5 users. Receipt scanner app, unlimited expenses, mileage, single-level approvals, Uber, Lyft and Slack links, and Excel or PDF exports.

• Pro$11

  per user / month, billed annually ($14 billed monthly)

  From 5 users. Adds per diems, QuickBooks, Xero and Exact Online, card matching, custom policies and two-level approvals.

• BusinessCustom

  From 30 active users. Adds Rydoo Cards, API and SFTP access, custom bank transaction feeds and priority support.

• EnterpriseCustom

  From 50 active users. Adds Rydoo Intelligence AI agents, advanced approvals, an insights dashboard, SAML SSO and HR connectors.

Expensya (Medius Expense)

No public discounts listed.

Rydoo

• Annual discount

  Save up to 25% with yearly billing

  Essentials costs $9 per user a month billed yearly instead of $12 monthly, and Pro $11 instead of $14.