Expensify vs Rydoo
We give Expensify a 2.8 GPA and Rydoo a 2.6, out of 4.0. Expensify grades higher on features and platforms. Rydoo grades higher on ease of use. They get the same grade on value for money and the free plan.
Price, platforms and features side by side. The table says where each price was read and when.
Expensify
Receipt scanning, expense reports and company cards, from $5 a member
Rydoo
Expense reports with an AI receipt scanner and multi-country rules
How we grade them
| 2.8GPAExpensifyGood | 2.6GPARydooGood | |
|---|---|---|
| Value for money | CGraded against its expense-tool alternatives. Ten people on Collect cost $50 a month, $5 each billed monthly for every member, active or not. Zoho Expense costs less for ten and Ramp and Brex nothing, while Navan and Rydoo cost more. | CGraded against its expense-tool alternatives. Ten people on Essentials cost $90 a month at $9 each, billed yearly, or $110 on Pro for QuickBooks and Xero. That's dearer than Expensify, Zoho Expense or Navan for ten, though cheaper than Pleo. |
| Free plan and trial | CSubmit is free for any employee, with unlimited receipt scans, mileage and reports. But reimbursing, approving and syncing need a paid plan, and the 30-day trial starts when you create a workspace. | CNo free plan, but a 14-day trial of every feature with no credit card needed. |
| Features | BThe whole job: SmartScan receipts, approvals and ACH reimbursement, unlimited Expensify Cards, travel booking, supplier bills paid from a scanned inbox, invoices and a chat thread on every expense. | CReceipts, unlimited expenses, mileage, per diems and approvals are all covered. The gaps are in the listing: accounting sync starts on Pro, Rydoo's own cards need 30 active users, and supplier invoices are a separate quoted product. |
| Ease of use | B4.6 from 157,712 App Store ratings. Snap a receipt and it's an expense, but admins have a workspace, rules and accounting links to set up. | A4.92 from 1,493 App Store ratings, the top band. Staff photograph a receipt and it becomes an expense. |
| Platforms and integrations | AWeb, Mac, iPhone, Android and a browser extension, with QuickBooks, Xero, NetSuite, Sage Intacct, Workday, Gusto and Uber, and an API. NetSuite and Sage Intacct need Control. | BWeb, iPhone and Android, with QuickBooks, Xero, Exact Online, SAP, Dynamics, NetSuite, Uber and Slack. No desktop app is listed, and the API needs Business at 30 active users. |
| Best for | receipt scanning and staff reimbursements | expenses for staff in several countries |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: Expensify and Rydoo. How we grade
Price against what you get
Expensify starts at $5 a month for each person and scores 3.3 out of 4 on features, ease of use and platforms. Rydoo starts at $9 a month for each person and scores 3.0.
Expensify scores higher and starts $4 a month lower. Of the other spend and bill pay tools on the chart, none scores higher than Expensify for less, and 1 scores higher than Rydoo for less.
Features, ease of use and platforms, averaged
What paid plans start at, a month (each step along is roughly double) →
- The best score at each price
- Has a free plan
- No free plan
Where they differ
- Expensify starts at $5 per member / month, billed monthly. Rydoo starts at $9 per user / month, billed annually ($12 billed monthly).
- Expensify has a free plan. Rydoo does not, though it has a free trial.
- Only Expensify lists a macOS app.
- Only Expensify lists a browser extension.
- Expensify also covers invoicing and bill pay.
At a glance
| Expensify | Rydoo | |
|---|---|---|
| Pricing | Free plan | Free trial |
| Starts at | $5 per member / month, billed monthly | $9 per user / month, billed annually ($12 billed monthly) |
| Free plan | Submit, free for any employee: unlimited receipt scans, mileage tracking, expense reports, categories and tags, personal card import and chat on expenses. | None |
| Free trial | 30-day free trial of the paid plans, starting when a workspace is created | 14-day free trial with all features, no credit card required |
| Web | ||
| macOS | ||
| iOS | ||
| Android | ||
| Browser extension | ||
| Made by | Expensify, Inc. | Rydoo |
| Price read from | expensify.com | rydoo.com |
| Checked | Oct 18, 2026 | Oct 18, 2026 |
Who each one suits
Expensify
- Small teams that need receipts scanned and staff reimbursed
- Employees whose company has no expense tool yet
- Companies ready to put most card spending on the Expensify Card
Rydoo
- Companies with employees claiming expenses in several countries
- Teams that pay staff mileage and daily allowances
- Businesses that want per-user pricing with a published price
Worth knowing
Expensify
- Control's $9 rate needs an annual plan and the Expensify Card for at least half of settled spend; otherwise it is $18 on an annual plan or $36 with no commitment.
- Collect bills every member added to a workspace, active or not; Control bills anyone who creates, submits, approves, reimburses or exports a report that month.
- NetSuite, Sage Intacct, QuickBooks Desktop and Workday connect only on Control; Collect syncs with QuickBooks Online and Xero.
- The Expensify Card is issued by The Bancorp Bank in the US, and cash back counts US purchases only.
Rydoo
- Essentials and Pro start at 5 users; Business needs 30 active users and Enterprise 50, and both are priced by quote.
- Accounting integrations start on Pro, and API access, SFTP and Rydoo's own corporate cards need Business.
- Supplier invoice processing is a separate Rydoo accounts payable product, with four plans priced only by quote.
- Only Business and Enterprise bill for active users alone; Essentials and Pro are charged per user.
Key features
Expensify
- SmartScan receipts
- Photograph or forward a receipt and Expensify reads it into an expense, with unlimited scans on every plan including the free one.
- Approvals and reimbursement
- Reports go to an approver and are paid back by ACH. Control adds multiple approvers, custom expense rules and admin-enforced controls.
- Expensify Card
- Unlimited cards, virtual ones included, with Smart Limits, paying 1% cash back on US purchases and 2% once monthly spend passes $250,000.
- Travel booking
- Book flights, hotels, cars and rail inside Expensify, with travel rules, trip approvals and a 24/7 support line.
- Bills and invoices
- Supplier bills are scanned from a dedicated email address and paid automatically, and invoices can be sent from the same account.
- Chat on every expense
- Each expense and report has its own comment thread, alongside chat rooms and direct messages between employees.
Rydoo
- Receipt scanner app
- Employees photograph a receipt and AI reads it into an expense; there is no cap on the number of expenses on any plan.
- Mileage and per diems
- Mileage claims are calculated from the start and end points and your rates, and Pro adds daily allowances kept compliant in more than 15 countries.
- Policies and approvals
- One approval level on Essentials, two levels with custom spending rules on Pro, and approvals for trips and cash advances.
- Card matching
- Pro matches Visa, Mastercard, Amex, Corner Card and AirPlus transactions to expenses automatically; Business adds Rydoo's own cards.
- Multi-country compliance
- Certified paperless expensing and local legal and tax rules, with a Compliance Centre listing what applies country by country.
- Rydoo Intelligence
- On Enterprise, AI agents answer questions before spending and audit expenses afterwards, beside an anomaly and forecasting dashboard.
Plans
Expensify
Submit$0
For individual employees: receipt scanning, mileage, expense reports and submitting them to an approver.
Collect$5
per member / month, billed monthly
Billed for every member, active or not. Reimbursements, card feeds, approvals, travel booking and QuickBooks Online or Xero sync.
Control$9
per active member / month, annual plan using the Expensify Card
$18 on an annual plan without the card, $36 with no commitment. Adds NetSuite and Sage Intacct, multi-step approvals, SSO and budgets.
Rydoo
Essentials$9
per user / month, billed annually ($12 billed monthly)
From 5 users. Receipt scanner app, unlimited expenses, mileage, single-level approvals, Uber, Lyft and Slack links, and Excel or PDF exports.
Pro$11
per user / month, billed annually ($14 billed monthly)
From 5 users. Adds per diems, QuickBooks, Xero and Exact Online, card matching, custom policies and two-level approvals.
BusinessCustom
From 30 active users. Adds Rydoo Cards, API and SFTP access, custom bank transaction feeds and priority support.
EnterpriseCustom
From 50 active users. Adds Rydoo Intelligence AI agents, advanced approvals, an insights dashboard, SAML SSO and HR connectors.
Ways to pay less
Expensify
- Annual discount
Half price on Control with an annual subscription
Control costs $18 per active member a month on an annual subscription, against $36 on pay-per-use with no commitment.
- Other savings
Control at $9 when you use the Expensify Card
On an annual subscription, Control drops to $9 per active member a month when the Expensify Card carries at least 50% of settled US spend that month.
Rydoo
- Annual discount
Save up to 25% with yearly billing
Essentials costs $9 per user a month billed yearly instead of $12 monthly, and Pro $11 instead of $14.
