The Expensya (Medius Expense) Insider’s Guide
Everything we know about Expensya (Medius Expense) in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Expensya (Medius Expense)
The Insider’s Guide
Expense reports, receipt scanning and company cards for teams
Every plan, grade, refund rule and rival among spend and bill pay tools, read from Expensya (Medius Expense)’s own pages.
Made by Medius (Expensya) · checked Nov 12, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Expensya (Medius Expense)’s own pages, its app-store listings and our grades. Every fact in it is on Expensya (Medius Expense)’s page too, where it is kept up to date. Checked Nov 12, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.6
GPA, above 39 of the 51 other spend and bill pay tools we grade
Expensya is an expense management product that scans receipts, handles mileage and per diems, and routes reports through approval workflows. The vendor says it is changing its name to Medius Expense after Medius acquired it in 2023, and that the product itself is unchanged. Small businesses with up to 99 users pay per license, and larger companies are quoted a price.
To get you started, here are 9 things to know about Expensya (Medius Expense), taken from its own pages and our grades.
Approval flows and policies need setting up before you get going.
- 1
Best for expense reports and receipt scanning for teams under 100
Expensya handles receipt scanning, mileage, approvals and an offline mobile app from €5 a person a month on yearly billing.
- 2
Paid plans start at about $5.59 a month for each person
As its pricing page puts it: €5 per license / month, billed annually.
- 3
You can try it first
30 days free for small business plans, no credit card required.
- 4
It runs on 3 platforms
Web, iOS and Android.
- 5
Receipt scanning
A photo of a receipt is read by the vendor's OCR+ recognition and turned into an expense. Silver and Gold include unlimited scans.
- 6
Mileage and per diems
Mileage expenses with auto-calculated distances are on both small business plans. Per diems are listed under the premium package.
- 7
Approval workflows
Reports go through multi-level approval. Automatic validation against expense policies is a Gold feature.
- 8
A 2.6 GPA, above 39 of 51
That is against the other spend and bill pay tools we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
To replace Expensya (Medius Expense) you would be making cards issued through a bank. That is not a weekend's work, with an AI app builder or without one.
Expensya (Medius Expense) at a glance
- Pricing
- Free trial, from €5 per license / month, billed annually
- Free plan
- No
- Free trial
- 30 days free for small business plans, no credit card required.
- Runs on
- Web, iOS, Android
- Made by
- Medius (Expensya)
- Category
- Spend & Bill Pay
- Our grade
- 2.6 GPA, good
The report card
Best for expense reports and receipt scanning for teams under 100
Expensya handles receipt scanning, mileage, approvals and an offline mobile app from €5 a person a month on yearly billing. The site says it's being renamed Medius Expense, payment cards cost €89 a month extra, and teams over 100 only get a quote.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | B | €5 a licence a month billed yearly, falling to €4 at 75 licences, which is inside the cheaper quarter of expense tools ($7.50). Cards are an extra €89 a month. |
| Free plan and trial | C | 30 days free on the small business plans and no credit card is needed. There's no free plan. |
| Features | B | Receipt scanning, mileage and per diems, multi-level approval, payment cards, offline mobile and accounting links. The listing shows no gap in the core job. |
| Ease of use | C | No rating on record. Approval flows and policies need setting up before you get going. |
| Platforms and integrations | B | Web, iPhone and Android, with SAP, Dynamics, Sage, Cegid and others on the list. No desktop app. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Expensya (Medius Expense) is for
- Fits if you're a small team of up to 99 that wants receipts and mileage handled for a few euros a seat
- Works for people who need to scan receipts offline on the road
Who it is not for
- Skip it if you want dollar prices: the page only shows euros
- Not for you if you're over 100 people, as larger companies get a quote only
- Watch out: the site says new sign-ups are for Medius Expense, so the name and packaging are changing
- Tight if you want cards, which cost an extra €89 a month on the small business plans
- Tight if you need integrations on Silver, which starts on Gold at €8
Good to know
Good for
- European small and mid-sized companies that need receipt scanning and approvals
- Teams that want company cards and expense reports in one product
- Finance teams reconciling expenses with an ERP such as SAP or Microsoft Dynamics
Worth knowing
- Prices are in euros; no dollar prices are published.
- The small business plans cover 100 users or fewer; larger companies get a quote only.
- Cards cost an extra €89 a month on the small business plans; Expensya Payment, Microsoft Teams and bank integration are add-ons on the premium package.
- The site says the product is being renamed Medius Expense, and new sign-ups are for Medius Expense.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
~$5.59
A month to start, for each person
Expensya (Medius Expense) is a paid product with a free trial, starting at €5 per license / month, billed annually.
Silver
€5
per license / month, billed annually, for 1-9 licenses
For 1 to 99 users. Unlimited receipt scanning, mileage expenses, multi-level approval and PDF and Excel export. The price falls in steps to €4 per license at 75-99 licenses.
Gold
€8
per license / month, billed annually, for 1-9 licenses
For 1 to 99 users. Adds France legal archiving, integrations, policy-based validation and advances. Falls to €6.40 per license at 75-99.
Enterprise
Custom
Sold through sales. Adds multi-subsidiary management, custom approval workflows, single sign-on, dashboards and a managed onboarding team.
Trying it first
30 days free for small business plans, no credit card required.
Read from expensya.com on Nov 12, 2026.
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
3
Places it runs: Web, iOS and Android
Expense reports, receipt scanning and company cards for teams. Here is what it does, as its own site describes it, and what it covers: public API, reports, expense tracking, company cards.
Receipt scanning, mileage and per diems, multi-level approval, payment cards, offline mobile and accounting links.
- Receipt scanning
- A photo of a receipt is read by the vendor's OCR+ recognition and turned into an expense. Silver and Gold include unlimited scans.
- Mileage and per diems
- Mileage expenses with auto-calculated distances are on both small business plans. Per diems are listed under the premium package.
- Approval workflows
- Reports go through multi-level approval. Automatic validation against expense policies is a Gold feature.
- Payment cards and budgets
- Virtual and physical company cards with budgets, for an extra €89 a month on the small business plans, and a Bring Your Own Card option for cards a company already has.
- Mobile app that works offline
- The Android and iOS app captures expenses on the move, including without a connection, according to the vendor.
- Accounting and travel integrations
- Export formats and direct integrations cover ERPs and accounting systems, travel booking tools and Uber, and there is a documented API.
Where it runs
- Web
- iOS
- Android
What it works with
- SAP
- Microsoft Dynamics
- Sage
- Cegid
- Oracle JD Edwards
- Oracle PeopleSoft
- TravelPerk
- Uber
Expensya (Medius Expense) is made by Medius (Expensya).
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
39/51
Other spend and bill pay tools it is graded above
Expensya (Medius Expense)'s GPA of 2.6 is higher than 39 of the 51 other spend and bill pay tools we grade, and level with 3.
It stands best on value for money (B, above 43 of 51) and worst on ease of use (C, above 0).
Its paid plans start at about $5.59 a month for each person, against a middle price of $12 for the category: 2 of the 24 others that charge start lower.
On features, ease of use and platforms it scores 2.7 out of 4. 2 tools score higher and cost less.
Each grade against the category
Every bar is all 52 spend and bill pay tools we grade, cut by the letter each got. Expensya (Medius Expense)’s own letter is outlined.
- BValue for moneyAbove 43 of 51
- CFree plan and trialAbove 31 of 51
- BFeaturesAbove 40 of 51
- CEase of useAbove 0 of 51
- BPlatforms and integrationsAbove 9 of 51
Price against what you get
Each dot is one of 26 spend and bill pay tools. Further left costs less; higher up scores better on features, ease of use and platforms. Expensya (Medius Expense) is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
To replace Expensya (Medius Expense) you would be making cards issued through a bank. That is not a weekend's work, with an AI app builder or without one.
It is one of the better ones too: its GPA of 2.6 is higher than 39 of the 51 other spend and bill pay tools we grade. It costs $67.03 a year.
What you could make
- Expense tracking and reports: an app builder makes these well.
What you could not
- Cards issued through a bank.
- A real app for iOS and Android. Something home-made would be a web page.
- It is priced for each person, which means accounts and billing for a team.
- It plugs into other products, SAP, Microsoft Dynamics and Sage among them, and has an API.
- The depth: we grade its features B, which means it covers the whole job.
What this rests on. Expensya (Medius Expense)’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Rydoo, Pleo, Payhawk, SAP Concur and Emburse
The 5 tools Expensya (Medius Expense) is most often weighed against, with where each one differs from it.
- 2.6GPA
Rydoo
Free trial · from $9/mo
Expense reports with an AI receipt scanner and multi-country rules.
- Expensya (Medius Expense) also covers reports.
- 1.8GPA
Pleo
From $12/mo
Company spending cards and expense reports from Copenhagen.
- Expensya (Medius Expense) also covers reports.
- 1.8GPA
Payhawk
Paid
Cards, expenses, payables and travel in one spend platform.
- Only Expensya (Medius Expense) lists an Android app.
- Expensya (Medius Expense) also covers reports.
- Payhawk also covers workflow automation and bill pay.
- 2.0GPA
SAP Concur
From $7/mo
Expense, travel and invoice management for all company sizes.
- Expensya (Medius Expense) also covers company cards.
- SAP Concur also covers workflow automation and bill pay.
- 2.0GPA
Emburse
Paid
Travel, expense, AP and payments with AI compliance checks.
- Only Expensya (Medius Expense) lists iOS and Android apps.
- Emburse also covers bill pay.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
13
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Expensya (Medius Expense) free?
No, Expensya (Medius Expense) is a paid product, but you can try it first.
How much does Expensya (Medius Expense) cost?
Expensya (Medius Expense) lists 3 plans. Silver: €5 per license / month, billed annually, for 1-9 licenses.
What platforms does Expensya (Medius Expense) work on?
Expensya (Medius Expense) is available on Web, iOS and Android.
Does Expensya (Medius Expense) have a Windows app?
No Windows app was listed when its pages were read on Nov 12, 2026. Expensya (Medius Expense) is listed for Web, iOS and Android.
Does Expensya (Medius Expense) have a macOS app?
No macOS app was listed when its pages were read on Nov 12, 2026. Expensya (Medius Expense) is listed for Web, iOS and Android.
Is Expensya (Medius Expense) open source?
Expensya (Medius Expense) is not described as open source on its own site, as read on Nov 12, 2026.
Does Expensya (Medius Expense) have an API?
Yes. Expensya (Medius Expense) offers a public API, according to its own site.
What does Expensya (Medius Expense) integrate with?
Expensya (Medius Expense)'s listing names SAP, Microsoft Dynamics, Sage, Cegid, Oracle JD Edwards, Oracle PeopleSoft, TravelPerk and Uber.
Who makes Expensya (Medius Expense)?
Expensya (Medius Expense) is made by Medius (Expensya).
What are the alternatives to Expensya (Medius Expense)?
The closest alternatives to Expensya (Medius Expense) in our directory are Rydoo, Pleo, Payhawk, SAP Concur and Emburse.
How does Expensya (Medius Expense) compare with other spend and bill pay tools?
Expensya (Medius Expense)'s GPA of 2.6 is higher than 39 of the 51 other spend and bill pay tools we grade, and level with 3.
Is Expensya (Medius Expense) good value for money?
ToolGPA grades Expensya (Medius Expense) B for value for money. Its paid plans start at about $5.59 a month for each person, against a middle price of $12 for the category: 2 of the 24 others that charge start lower.
Could I make my own version of Expensya (Medius Expense)?
To replace Expensya (Medius Expense) you would be making cards issued through a bank.
Where this guide comes from
The prices, plans, platforms and features were read from Expensya (Medius Expense)’s own pages on Nov 12, 2026, and the grades were given on Nov 13, 2026. Graded from this listing, whose facts were read from Expensya (now Medius Expense)'s own pages on 12 November 2026. Not based on using the product, and shorter than our full reviews.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Medius (Expensya). Prices change, so check expensya.com before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
5,038
Tools graded, in 95 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
5,038
tools graded
95
categories
739
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Expensya (Medius Expense), kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/expensya
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Expensya (Medius Expense): The Insider's Guide", checked Nov 12, 2026. https://toolgpa.com/tools/expensya
Know someone choosing between spend and bill pay tools?
Send them this guide: toolgpa.com/tools/expensya/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded spend and bill pay tools after Expensya (Medius Expense), each with an Insider's Guide of its own.
- Spend & Bill Pay Insider's GuideEvery one of the 52 spend and bill pay tools we grade, compared
- Brex Insider's GuideCorporate cards, expenses, bill pay and travel for growing companies3.6 GPA
- Ramp Insider's GuideCorporate cards, expenses, travel and bill pay, with a free plan3.6 GPA
- Airwallex Insider's GuideMulti-currency business accounts, cards, bill pay and expenses3.2 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Expensya (Medius Expense)’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Expensya (Medius Expense) is a trademark of its owner, and this guide is not made, paid for or approved by Medius (Expensya). Prices and plans change: check expensya.com before you buy.