Bookwhen vs FareHarbor (2026): which should you pick?
As of Nov 13, 2026, Bookwhen and FareHarbor share a 2.0 GPA, and only Bookwhen has a free plan.
Checked Nov 13, 2026 · graded Nov 13, 2026 by ToolGPA
Bookwhen grades higher on the free plan. FareHarbor grades higher on features and platforms. They get the same grade on value for money and ease of use.
Price, platforms and features side by side. The table says where each price was read and when.
Bookwhen
Online booking system for classes, courses, workshops and events
FareHarbor
Booking and business software for tours, rentals and attractions
Which one is for you
Pick Bookwhen if
- Fits if you run classes or workshops with fixed places
- Works for a solo teacher with fewer than 50 bookings a month
Look elsewhere if
- Tight if you are staying free, as that is 50 bookings a month and free events only
- Pricey if you want payments, which start at Lite at $16 a month, plus Stripe or PayPal fees
- Watch out: bookings are capped at 300 on Lite and 800 on Standard
- Skip it if you want a phone or desktop app, as it is browser only
- Watch out: memberships, passes and waiting lists are on Standard at $29 a month
Pick FareHarbor if
- Fits if you run tours, rentals or attractions and want one system
- Works for operators who sell through partner websites
Look elsewhere if
- Not for you if you want a price before talking to sales, as none is published
- Not for you if you book one-to-one meetings: it's built for tours and activities
- Watch out: the site names no app stores or platforms for its mobile app
- Not for you if you want a free plan or trial, as none is listed
How we grade them
| 2.0GPABookwhenFair | 2.0GPAFareHarborFair | |
|---|---|---|
| Value for money | C$16 a month on Lite, or $160 a year, which is around the dearer end of calendar tools; the middle one is $8. | CNo price is published, so it cannot be set against the category. |
| Free plan and trial | CFree plan: 50 bookings a month, 1 team member and free events only. A 14-day trial needs no card. | FNo free plan or trial; you request a demo. |
| Features | CBooking pages, payments, memberships, waiting lists and attendance. Payments, memberships and waiting lists all sit above the free plan. | BInventory, staff tools, online booking, payments, distribution and waivers, with nothing in the listing missing for the job. |
| Ease of use | CNo store rating on record. You build your events and booking page yourself. | CNo store rating on record, and the dashboard is built for you during onboarding. |
| Platforms and integrations | CBrowser only, with Zoom, Stripe and PayPal. No desktop or phone apps are listed. | BWeb service with a mobile app and affiliate API partners; the app stores aren't named. |
| Best for | booking classes and events online | booking software for tour and activity operators |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: Bookwhen and FareHarbor. How we grade
Where they differ
- Bookwhen also covers booking links and class booking.
- FareHarbor also covers channel manager.
At a glance
| Bookwhen | FareHarbor | |
|---|---|---|
| Pricing | Free plan | Paid |
| Starts at | $16 per month, billed monthly ($160 billed yearly) | Not published |
| Free plan | 50 bookings a month, 1 team member, 1 booking page, free events only. | None |
| Free trial | 14-day free trial of premium features, no credit card required | None listed |
| Web | ||
| Made by | Bookwhen Ltd | FareHarbor |
| Price read from | bookwhen.com | Not confirmed |
| Checked | Nov 13, 2026 | Nov 13, 2026 |
Worth knowing
Bookwhen
- Plans cap bookings per month: 50 on Free, 300 on Lite, 800 on Standard and 1,800 on Plus.
- The Free plan allows free events only, so taking payments needs a paid plan.
- Payment processing fees are charged separately by Stripe or PayPal on top of the plan price.
- It runs in a browser only; no desktop or mobile apps are listed.
FareHarbor
- No prices are published; the site directs visitors to request a demo.
- The vendor says it builds each dashboard and transfers future reservations during onboarding.
- The site describes a mobile app but names no app stores or platforms.
- It is built for tours and activities, not one-to-one meeting scheduling.
Key features
Bookwhen
- Hosted booking pages
- Customers book from a Bookwhen page or from one embedded in your own website with an iframe or the API.
- Online payments
- Take payment through Bookwhen Payments (powered by Stripe), your own Stripe account or PayPal. The processor charges a separate fee.
- Memberships, passes and vouchers
- Sell recurring memberships, multi-session passes and vouchers. These start on the Standard plan.
- Waiting lists and reminders
- Full sessions can keep a waiting list, and reminder emails go to attendees. Both start on the Standard plan.
- Online sessions
- Paid plans connect to Zoom for online classes, and Standard and Plus add YouTube and Vimeo links.
- Attendance tracking and post-event emails
- Mark who attended a session and send follow-up emails afterward, from the Standard plan up.
FareHarbor
- Dashboard and inventory
- A customizable dashboard tracks and allocates resources such as equipment, spaces and staff to avoid overbooking.
- Online booking and payments
- A booking flow embeds in the operator's website. Payment options include Apple Pay, Google Pay, card readers and local methods such as iDEAL and Alipay, with next-day payouts.
- Mobile app
- Takes walk-up bookings, scans QR code tickets and checks guests in, including offline, on a phone or tablet.
- Distribution
- Connects to more than 250 OTAs and travel platforms through API partners and to an in-house affiliate network.
- Private events and waivers
- Private Events covers contracts, payments and resources for charters, and FareHarbor Waivers is an in-house waiver tool.
Plans
Bookwhen
Free$0
50 bookings a month, 1 team member, 1 booking page and free events only.
Lite$16
per month, billed monthly ($160 billed yearly)
300 bookings a month, 2 team members, 1 booking page, online payments and Zoom integration.
Standard$29
per month, billed monthly ($290 billed yearly)
800 bookings a month, 5 team members, 3 booking pages, memberships, vouchers, passes and waiting lists.
Plus$59
per month, billed monthly ($590 billed yearly)
1,800 bookings a month, 10 team members, 6 booking pages and phone support.
EnterpriseCustom
Bespoke plans with a franchisor system, reseller accounts and class search portals.
FareHarbor
Pricing could not be confirmed. See fareharbor.com.
Ways to pay less
Bookwhen
- Annual discount
2 months free with yearly billing
Bookwhen's pricing page marks its yearly prices as 2 months free compared with paying monthly.
- Nonprofit
20% off for charities and non-profits
The pricing FAQ offers 20% off to charities and non-profits; contact support before subscribing.
FareHarbor
No public discounts listed.
Common questions
Which is cheaper, Bookwhen or FareHarbor?
As of Nov 13, 2026, Bookwhen starts at $16 per month, billed monthly ($160 billed yearly), and FareHarbor has no price we could confirm.
Which has a free plan, Bookwhen or FareHarbor?
As of Nov 13, 2026, only Bookwhen has a free plan. FareHarbor does not.
More comparisons
How this page was made
- The verdict at the top follows a fixed rule. When both tools are in the same category and either is in our top three for it, the verdict follows that ranking: the higher-placed tool is our pick. The top three weigh who each tool suits as well as its grades, so a pick can go against the GPA. Otherwise the page does not pick one and says which grades higher: the higher GPA first; on a tie, the one with a free plan, then the one that starts cheaper in dollars a month, counted the same way for both; if they are still level, what the choice depends on.
- The grades are our own, from each tool’s review or report card. The GPA is their average.
- Prices, plans and platforms come from each tool’s listing. The table above says where each price was read and when.
- The differences and the answers to the questions are worked out from those listings.