Bookwhen review (2026): is the free plan enough?
Online booking system for classes, courses, workshops and events
Black Friday: is there a Bookwhen sale?
Bookwhen report card
Fair · out of 4.0 · graded Nov 13, 2026
Best for booking classes and events online
Bookwhen is a booking page for classes, courses and events, with a free plan for 50 bookings a month. The free plan takes free events only, payments start at Lite at $16 a month, and every plan caps bookings, so a busy studio climbs plans quickly.
Who Bookwhen is for
- Fits if you run classes or workshops with fixed places
- Works for a solo teacher with fewer than 50 bookings a month
Who Bookwhen is not for
- Tight if you are staying free, as that is 50 bookings a month and free events only
- Pricey if you want payments, which start at Lite at $16 a month, plus Stripe or PayPal fees
- Watch out: bookings are capped at 300 on Lite and 800 on Standard
- Skip it if you want a phone or desktop app, as it is browser only
- Watch out: memberships, passes and waiting lists are on Standard at $29 a month
Why Bookwhen gets a 2.0
Five grades, each with its reason. The GPA is their average: an A is 4 points, an F is none.
- CValue for money$16 a month on Lite, or $160 a year, which is around the dearer end of calendar tools; the middle one is $8.
- CFree plan and trialFree plan: 50 bookings a month, 1 team member and free events only. A 14-day trial needs no card.
- CFeaturesBooking pages, payments, memberships, waiting lists and attendance. Payments, memberships and waiting lists all sit above the free plan.
- CEase of useNo store rating on record. You build your events and booking page yourself.
- CPlatforms and integrationsBrowser only, with Zoom, Stripe and PayPal. No desktop or phone apps are listed.
What these grades rest on. Graded from this listing, whose facts were read from Bookwhen's own pages on 13 November 2026. Not based on using the product, and shorter than our full reviews. How we review and grade.
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<a href="https://toolgpa.com/tools/bookwhen#review"><img src="https://toolgpa.com/badge/bookwhen.svg" alt="Bookwhen: 2.0 GPA on ToolGPA" width="196" height="56"></a>Where Bookwhen stands among calendar and scheduling apps
Bookwhen's GPA of 2.0 is higher than 11 of the 114 other calendar and scheduling apps we grade, and level with 10.
Its paid plans start at $16 a month, against a middle price of $8.13 for the category: 66 of the 85 others that charge start lower.
On features, ease of use and platforms it scores 2.0 out of 4. 68 tools score higher and cost less.
Each grade against the category
Every bar is all 115 calendar and scheduling apps we grade, cut by the letter each got. Bookwhen’s own letter is outlined.
- CValue for moneyAbove 19 of 114, level with 50
- CFree plan and trialAbove 16 of 114, level with 50
- CFeaturesAbove 6 of 114, level with 71
- CEase of useAbove 3 of 114, level with 64
- CPlatforms and integrationsAbove 11 of 114, level with 22
Price against what you get
Each dot is one of 100 calendar and scheduling apps. Further left costs less, and higher up scores better on features, ease of use and platforms. Point at a dot to see which tool it is.
Features, ease of use and platforms, averaged
What paid plans start at, a month (each step along is roughly double) →
- The best score at each price
- Has a free plan
- No free plan
Keep Bookwhen, or make your own?
Keep it
The plain part of Bookwhen you could make: appointment booking and class booking. What surrounds it you could not. The 3 things listed below take a company, not a weekend.
That makes this kind of software worth paying for, not this one in particular: 93 of the 114 other calendar and scheduling apps grade higher. It costs $192 a year.
What you could make
- Appointment booking and class booking: an app builder makes these well.
What you could not
- Selling tickets and checking them at the door.
- Booking pages that read and write other people's calendars and send the emails.
- It plugs into other products, Zoom, Stripe and PayPal among them, and has an API.
What this rests on. Bookwhen’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
What is Bookwhen?
Bookwhen is a booking system for businesses that run scheduled sessions such as classes, courses, workshops and events. Customers book and pay on a hosted booking page or through a page embedded on the business's own site. Plans are priced by bookings per month and team members.
Worth knowing
- Plans cap bookings per month: 50 on Free, 300 on Lite, 800 on Standard and 1,800 on Plus.
- The Free plan allows free events only, so taking payments needs a paid plan.
- Payment processing fees are charged separately by Stripe or PayPal on top of the plan price.
- It runs in a browser only; no desktop or mobile apps are listed.
Key features
- Hosted booking pages
- Customers book from a Bookwhen page or from one embedded in your own website with an iframe or the API.
- Online payments
- Take payment through Bookwhen Payments (powered by Stripe), your own Stripe account or PayPal. The processor charges a separate fee.
- Memberships, passes and vouchers
- Sell recurring memberships, multi-session passes and vouchers. These start on the Standard plan.
- Waiting lists and reminders
- Full sessions can keep a waiting list, and reminder emails go to attendees. Both start on the Standard plan.
- Online sessions
- Paid plans connect to Zoom for online classes, and Standard and Plus add YouTube and Vimeo links.
- Attendance tracking and post-event emails
- Mark who attended a session and send follow-up emails afterward, from the Standard plan up.
Bookwhen pricing
As of Nov 13, 2026, Bookwhen has a free plan, and paid plans start at $16 per month, billed monthly ($160 billed yearly).
- Starts at
- $16 per month, billed monthly ($160 billed yearly)
- Free plan
- 50 bookings a month, 1 team member, 1 booking page, free events only.
- Free trial
- 14-day free trial of premium features, no credit card required
| Plan | Price | What you get |
|---|---|---|
| Free | $0 | 50 bookings a month, 1 team member, 1 booking page and free events only. |
| Lite | $16per month, billed monthly ($160 billed yearly) | 300 bookings a month, 2 team members, 1 booking page, online payments and Zoom integration. |
| Standard | $29per month, billed monthly ($290 billed yearly) | 800 bookings a month, 5 team members, 3 booking pages, memberships, vouchers, passes and waiting lists. |
| Plus | $59per month, billed monthly ($590 billed yearly) | 1,800 bookings a month, 10 team members, 6 booking pages and phone support. |
| Enterprise | Custom | Bespoke plans with a franchisor system, reseller accounts and class search portals. |
Read from bookwhen.com on Nov 13, 2026. Prices change, so confirm with Bookwhen before you buy.
Ways to pay less
- Annual discount2 months free with yearly billing
Bookwhen's pricing page marks its yearly prices as 2 months free compared with paying monthly.
Stated on bookwhen.com - Nonprofit20% off for charities and non-profits
The pricing FAQ offers 20% off to charities and non-profits; contact support before subscribing.
Stated on bookwhen.com
Works with
Bookwhen alternatives
- Bookwhen vs Setmore
Free plan · from $5/mo
- Bookwhen vs SimplyBook.me
Free plan · from €11.9/mo
- Bookwhen vs Acuity Scheduling
Free trial · from $16/mo
- Bookwhen vs Picktime
Free plan · from $3/mo
- Bookwhen vs Checkfront
From $99/mo
Common questions
Does Bookwhen have an Android app?
No Android app was listed when its pages were read on Nov 13, 2026. Bookwhen is listed for Web.
Does Bookwhen have an iPhone app?
No iPhone app was listed when its pages were read on Nov 13, 2026. Bookwhen is listed for Web.
Is Bookwhen open source?
Bookwhen is not described as open source on its own site, as read on Nov 13, 2026.
Does Bookwhen have an API?
Yes. Bookwhen offers a public API, according to its own site.
Sources for this page
The prices, plans, platforms and features above were read from these pages on Nov 13, 2026.