Bookwhen vs Picktime (2026): which should you pick?
As of Nov 13, 2026, Picktime grades higher than Bookwhen: 2.8 against 2.0 out of 4.0.
Checked Nov 12, 2026 and Nov 13, 2026 · graded Nov 12, 2026 and Nov 13, 2026 by ToolGPA
Picktime grades higher on value for money, the free plan and platforms. They get the same grade on features and ease of use.
Price, platforms and features side by side. The table says where each price was read and when.
Bookwhen
Online booking system for classes, courses, workshops and events
Picktime
Appointment and class booking software with a free plan
Which one is for you
Pick Bookwhen if
- Fits if you run classes or workshops with fixed places
- Works for a solo teacher with fewer than 50 bookings a month
Look elsewhere if
- Tight if you are staying free, as that is 50 bookings a month and free events only
- Pricey if you want payments, which start at Lite at $16 a month, plus Stripe or PayPal fees
- Watch out: bookings are capped at 300 on Lite and 800 on Standard
- Skip it if you want a phone or desktop app, as it is browser only
- Watch out: memberships, passes and waiting lists are on Standard at $29 a month
Pick Picktime if
- Fits if you are a small studio or salon that wants a free booking page
- Works for teams of up to 10 that run classes
Look elsewhere if
- Tight if you stay free: 3 users, 3 resources, 2 locations and 2 classes
- Skip it if you have more than 10 users and resources, as Pro stops there
- Watch out: SSO, vouchers and class packs on Pro are not available yet
- Watch out: Starter and Pro prices are billed annually, and SMS reminders start on Starter
How we grade them
| 2.0GPABookwhenFair | 2.8GPAPicktimeGood | |
|---|---|---|
| Value for money | C$16 a month on Lite, or $160 a year, which is around the dearer end of calendar tools; the middle one is $8. | AFree is substantial, and Pro is $2.25 per user a month billed annually, under 60% of the category's $4.99 cheapest quarter. |
| Free plan and trial | CFree plan: 50 bookings a month, 1 team member and free events only. A 14-day trial needs no card. | BFree covers 3 users, 3 resources, 2 locations, 2 classes and unlimited appointments, which one person could run a business on. |
| Features | CBooking pages, payments, memberships, waiting lists and attendance. Payments, memberships and waiting lists all sit above the free plan. | CBooking page, classes, payments, calendar sync and reminders. Pro lists SSO, vouchers and class packs as coming soon. |
| Ease of use | CNo store rating on record. You build your events and booking page yourself. | CNo store rating on record. Services, staff and the booking page are yours to set up. |
| Platforms and integrations | CBrowser only, with Zoom, Stripe and PayPal. No desktop or phone apps are listed. | BWeb plus iOS and Android, with Google Calendar, Outlook, Zoom, Meet, Stripe, Square, Mailchimp and HubSpot. No desktop app. |
| Best for | booking classes and events online | appointment and class booking for small teams |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: Bookwhen and Picktime. How we grade
Price against what you get
Bookwhen starts at $16 a month and scores 2.0 out of 4 on features, ease of use and platforms. Picktime starts at $3 a month for each person and scores 2.3.
Picktime scores higher and starts $13 a month lower. Of the other calendar and scheduling apps on the chart, 68 score higher than Bookwhen for less, and 12 score higher than Picktime for less.
Features, ease of use and platforms, averaged
What paid plans start at, a month (each step along is roughly double) →
- The best score at each price
- Has a free plan
- No free plan
Where they differ
- Bookwhen also covers ticketing.
- Picktime also covers calendar and invoicing.
At a glance
| Bookwhen | Picktime | |
|---|---|---|
| Pricing | Free plan | Free plan |
| Starts at | $16 per month, billed monthly ($160 billed yearly) | $3 per user / month, billed annually ($4 billed monthly) |
| Free plan | 50 bookings a month, 1 team member, 1 booking page, free events only. | Free: 3 users, 3 resources, 2 locations, 2 classes, unlimited appointments, email notifications and PayPal payments. |
| Free trial | 14-day free trial of premium features, no credit card required | None listed |
| Web | ||
| iOS | ||
| Android | ||
| Made by | Bookwhen Ltd | Picktime |
| Price read from | bookwhen.com | picktime.com |
| Checked | Nov 13, 2026 | Nov 12, 2026 |
Worth knowing
Bookwhen
- Plans cap bookings per month: 50 on Free, 300 on Lite, 800 on Standard and 1,800 on Plus.
- The Free plan allows free events only, so taking payments needs a paid plan.
- Payment processing fees are charged separately by Stripe or PayPal on top of the plan price.
- It runs in a browser only; no desktop or mobile apps are listed.
Picktime
- Free caps the account at 3 users, 3 resources, 2 locations and 2 classes.
- Pro is capped at 10 users and resources; larger teams are told to contact support.
- Pro lists SSO, vouchers and class packs as coming soon, not yet available.
- Saving shown for yearly billing is up to 25 percent versus monthly.
Key features
Bookwhen
- Hosted booking pages
- Customers book from a Bookwhen page or from one embedded in your own website with an iframe or the API.
- Online payments
- Take payment through Bookwhen Payments (powered by Stripe), your own Stripe account or PayPal. The processor charges a separate fee.
- Memberships, passes and vouchers
- Sell recurring memberships, multi-session passes and vouchers. These start on the Standard plan.
- Waiting lists and reminders
- Full sessions can keep a waiting list, and reminder emails go to attendees. Both start on the Standard plan.
- Online sessions
- Paid plans connect to Zoom for online classes, and Standard and Plus add YouTube and Vimeo links.
- Attendance tracking and post-event emails
- Mark who attended a session and send follow-up emails afterward, from the Standard plan up.
Picktime
- Online booking page
- Customers book from a hosted page or a widget for WordPress, Wix, Squarespace and other site builders, with unlimited appointments on every plan.
- Classes, resources and locations
- Manage group classes, rooms or equipment and several locations; the free plan allows 2 classes and 2 locations.
- Payments
- Free accepts PayPal only; Starter and Pro add Stripe and Square.
- Calendar sync
- Syncs with Google, Outlook, iCloud and Exchange calendars: one way on Free, two way from Starter.
- Reminders and notifications
- Email notifications are on every plan; email reminders and SMS notifications start at Starter, subject to the vendor's SMS policy.
- Round robin and waitlist
- Pro adds round-robin assignment, a waitlist, booking approval, discount coupons and a custom booking flow.
Plans
Bookwhen
Free$0
50 bookings a month, 1 team member, 1 booking page and free events only.
Lite$16
per month, billed monthly ($160 billed yearly)
300 bookings a month, 2 team members, 1 booking page, online payments and Zoom integration.
Standard$29
per month, billed monthly ($290 billed yearly)
800 bookings a month, 5 team members, 3 booking pages, memberships, vouchers, passes and waiting lists.
Plus$59
per month, billed monthly ($590 billed yearly)
1,800 bookings a month, 10 team members, 6 booking pages and phone support.
EnterpriseCustom
Bespoke plans with a franchisor system, reseller accounts and class search portals.
Picktime
Free$0
3 users, 3 resources, 2 locations, 2 classes, unlimited appointments and one-way calendar sync.
Starter$3
per user / month, billed annually ($4 billed monthly)
3 users, 5 classes, SMS reminders, recurring bookings, two-way calendar sync, Stripe and Square.
Pro$2.25
per user / month, billed annually ($3 billed monthly)
10 users and resources, unlimited locations and classes, round robin, waitlist and discount coupons.
Ways to pay less
Bookwhen
- Annual discount
2 months free with yearly billing
Bookwhen's pricing page marks its yearly prices as 2 months free compared with paying monthly.
- Nonprofit
20% off for charities and non-profits
The pricing FAQ offers 20% off to charities and non-profits; contact support before subscribing.
Picktime
- Annual discount
Save up to 25% with yearly billing
The pricing page shows Starter at $3 and Pro at $2.25 per user a month billed annually, against $4 and $3 billed monthly.
Common questions
Which is cheaper, Bookwhen or Picktime?
As of Nov 13, 2026, Bookwhen starts at $16 per month, billed monthly ($160 billed yearly), and Picktime starts at $3 per user / month, billed annually ($4 billed monthly). One is priced for each person and the other is not, so which costs less depends on how many of you use it.
Which has a free plan, Bookwhen or Picktime?
As of Nov 13, 2026, both Bookwhen and Picktime have a free plan.
Which platforms do Bookwhen and Picktime run on?
As of Nov 13, 2026, only Picktime lists iOS and Android apps. Both list a web app. A platform missing from a listing is one its maker's pages did not mention.
More comparisons
How this page was made
- The verdict at the top follows a fixed rule. When both tools are in the same category and either is in our top three for it, the verdict follows that ranking: the higher-placed tool is our pick. The top three weigh who each tool suits as well as its grades, so a pick can go against the GPA. Otherwise the page does not pick one and says which grades higher: the higher GPA first; on a tie, the one with a free plan, then the one that starts cheaper in dollars a month, counted the same way for both; if they are still level, what the choice depends on.
- The grades are our own, from each tool’s review or report card. The GPA is their average.
- Prices, plans and platforms come from each tool’s listing. The table above says where each price was read and when.
- The differences and the answers to the questions are worked out from those listings.