Calendly vs Picktime (2026): which should you pick?
As of Nov 12, 2026, Calendly and Picktime share a 2.8 GPA, both have a free plan, and Picktime starts cheaper, at $3 a month for each person against $10 a month for each person.
Checked Oct 4, 2026 and Nov 12, 2026 · graded Oct 10, 2026 and Nov 12, 2026 by ToolGPA
Calendly grades higher on features and ease of use. Picktime grades higher on value for money and the free plan. They get the same grade on platforms.
Price, platforms and features side by side. The table says where each price was read and when.
Calendly
Booking links and team scheduling for external meetings
Picktime
Appointment and class booking software with a free plan
Which one is for you
Pick Calendly if
- Fits if you book many calls with people outside your company
- Works for one person who needs a single booking link, which is free with unlimited meetings
Look elsewhere if
- Tight if you're staying free: one event type, one calendar connection and one-on-one meetings only
- Pricey if you want round robin, lead routing or Salesforce sync, which need Teams at $16 a seat billed yearly
- Pricey if you want Notetaker or Callie: they need a Plus plan, Teams Plus is $24 a seat, and both are English only
- Skip it if you want a calendar to plan your own day, because this one is for booking meetings
- Watch out: SSO is an add-on on Teams, and Enterprise starts at $15k a year with a 50-seat minimum
Pick Picktime if
- Fits if you are a small studio or salon that wants a free booking page
- Works for teams of up to 10 that run classes
Look elsewhere if
- Tight if you stay free: 3 users, 3 resources, 2 locations and 2 classes
- Skip it if you have more than 10 users and resources, as Pro stops there
- Watch out: SSO, vouchers and class packs on Pro are not available yet
- Watch out: Starter and Pro prices are billed annually, and SMS reminders start on Starter
How we grade them
| 2.8GPACalendlyGood | 2.8GPAPicktimeGood | |
|---|---|---|
| Value for money | CStandard is $10 a seat a month billed yearly, which is the dear end of this category, where the middle is $6. Round robin and Salesforce sync are Teams at $16, and Notetaker needs a Plus plan, with Teams Plus at $24. | AFree is substantial, and Pro is $2.25 per user a month billed annually, under 60% of the category's $4.99 cheapest quarter. |
| Free plan and trial | CFree forever with unlimited meetings, but one event type, one calendar connection and one-on-one only. A second kind of meeting and you're paying. New users get two weeks of Teams Plus first, then drop to Free. | BFree covers 3 users, 3 resources, 2 locations, 2 classes and unlimited appointments, which one person could run a business on. |
| Features | BCovers the booking half of the job: event types, group and round robin events, lead routing, reminders, Stripe or PayPal at booking, Salesforce and HubSpot sync, a REST API with webhooks. Notetaker records and recaps Zoom, Meet and Teams calls. It won't plan your own day, though. | CBooking page, classes, payments, calendar sync and reminders. Pro lists SSO, vouchers and class packs as coming soon. |
| Ease of use | A4.8 from about 55,000 App Store ratings. Make an event type, send the link, done, and the person booking needs no account and no seat. | CNo store rating on record. Services, staff and the booking page are yours to set up. |
| Platforms and integrations | BWeb, iPhone and Android, extensions for Chrome, Firefox, Edge and Safari, add-ins for Outlook, Gmail and LinkedIn, plus a REST API. There's no desktop app, so the computer story is the browser. | BWeb plus iOS and Android, with Google Calendar, Outlook, Zoom, Meet, Stripe, Square, Mailchimp and HubSpot. No desktop app. |
| Best for | booking links for meetings with outsiders | appointment and class booking for small teams |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: Calendly and Picktime. How we grade
Price against what you get
Calendly starts at $10 a month for each person and scores 3.3 out of 4 on features, ease of use and platforms. Picktime starts at $3 a month for each person and scores 2.3.
Calendly scores higher, and starts $7 a month higher: the question is whether the extra is worth that to you. Of the other calendar and scheduling apps on the chart, none scores higher than Calendly for less, and 11 score higher than Picktime for less.
Features, ease of use and platforms, averaged
What paid plans start at, a month (each step along is roughly double) →
- The best score at each price
- Has a free plan
- No free plan
Where they differ
- Calendly also covers meeting notes and transcription.
- Picktime also covers calendar, invoicing, appointment booking and class booking.
At a glance
| Calendly | Picktime | |
|---|---|---|
| Pricing | Free plan | Free plan |
| Starts at | $10 per seat / month, billed yearly | $3 per user / month, billed annually ($4 billed monthly) |
| Free plan | One event type with unlimited meetings, one calendar connection, one-on-one scheduling, a customizable booking page, mobile apps and the browser extension. | Free: 3 users, 3 resources, 2 locations, 2 classes, unlimited appointments, email notifications and PayPal payments. |
| Free trial | Two-week free trial of Teams Plus for new users; the account then moves to the Free plan | None listed |
| Web | ||
| iOS | ||
| Android | ||
| Browser extension | ||
| Made by | Calendly LLC | Picktime |
| Price read from | calendly.com | picktime.com |
| Checked | Oct 4, 2026 | Nov 12, 2026 |
Worth knowing
Calendly
- The Free plan allows one event type and one calendar connection, for one-on-one meetings only.
- Round-robin scheduling, lead routing and Salesforce sync need Teams; SSO is an add-on on Teams and built into Enterprise.
- Notetaker and Callie are not in base Standard or Teams. They need a Plus plan (Teams Plus is $24 per seat / month, billed yearly) and are English-only.
- Enterprise starts at $15k per year and 50 seats and is billed in USD only.
Picktime
- Free caps the account at 3 users, 3 resources, 2 locations and 2 classes.
- Pro is capped at 10 users and resources; larger teams are told to contact support.
- Pro lists SSO, vouchers and class packs as coming soon, not yet available.
- Saving shown for yearly billing is up to 25 percent versus monthly.
Key features
Calendly
- Event types and booking pages
- Set up event types and share a link so invitees choose a time from your availability. Free allows one event type; paid plans allow unlimited.
- Team scheduling
- Group and collective events come with Standard. Round-robin distribution and centrally managed event types start on Teams.
- Routing and CRM sync
- Teams adds lead qualification and routing along with Salesforce sync. HubSpot connects from the Standard plan.
- Automations and payments
- Standard and above send automated reminders and can take payment at booking through Stripe or PayPal.
- Notetaker and Callie
- Notetaker joins Zoom, Google Meet and Microsoft Teams calls to record, transcribe and recap them. Callie is a beta AI assistant that schedules over email. Both come with the Plus plans.
- Apps, extensions and API
- iOS and Android apps, extensions for Chrome, Firefox, Edge and Safari, add-ins for Outlook, Gmail and LinkedIn, website embeds, and a REST API with webhooks.
Picktime
- Online booking page
- Customers book from a hosted page or a widget for WordPress, Wix, Squarespace and other site builders, with unlimited appointments on every plan.
- Classes, resources and locations
- Manage group classes, rooms or equipment and several locations; the free plan allows 2 classes and 2 locations.
- Payments
- Free accepts PayPal only; Starter and Pro add Stripe and Square.
- Calendar sync
- Syncs with Google, Outlook, iCloud and Exchange calendars: one way on Free, two way from Starter.
- Reminders and notifications
- Email notifications are on every plan; email reminders and SMS notifications start at Starter, subject to the vendor's SMS policy.
- Round robin and waitlist
- Pro adds round-robin assignment, a waitlist, booking approval, discount coupons and a custom booking flow.
Plans
Calendly
Free$0
One event type, one calendar connection and one-on-one scheduling.
Standard$10
per seat / month, billed yearly
Unlimited event types, up to 6 calendar connections, group events, automations, and Stripe and PayPal payments.
Teams$16
per seat / month, billed yearly
Adds round-robin scheduling, lead routing, Salesforce sync, admin tools and an optional SSO add-on.
EnterpriseFrom $15k
per year, starting at 50 seats
SSO and advanced provisioning, audit logging, the full Salesforce routing suite and priority support.
Picktime
Free$0
3 users, 3 resources, 2 locations, 2 classes, unlimited appointments and one-way calendar sync.
Starter$3
per user / month, billed annually ($4 billed monthly)
3 users, 5 classes, SMS reminders, recurring bookings, two-way calendar sync, Stripe and Square.
Pro$2.25
per user / month, billed annually ($3 billed monthly)
10 users and resources, unlimited locations and classes, round robin, waitlist and discount coupons.
Ways to pay less
Calendly
- Annual discount
Save 17% to 20% with yearly billing
Calendly's pricing page lists a 17% saving on Standard and a 20% saving on Teams when billed yearly instead of monthly.
- Other savings
Volume pricing on annual Teams plans
On annual Teams plans, seats beyond the first 30 cost less: $14.50 per month for seats 31 to 50, stepping down to $12 from seat 301.
Picktime
- Annual discount
Save up to 25% with yearly billing
The pricing page shows Starter at $3 and Pro at $2.25 per user a month billed annually, against $4 and $3 billed monthly.
Common questions
Which is cheaper, Calendly or Picktime?
As of Nov 12, 2026, Picktime is cheaper to start with: $3 a month for each person, against $10 a month for each person for Calendly. Calendly starts at $10 per seat / month, billed yearly, and Picktime starts at $3 per user / month, billed annually ($4 billed monthly).
Which has a free plan, Calendly or Picktime?
As of Nov 12, 2026, both Calendly and Picktime have a free plan.
Which platforms do Calendly and Picktime run on?
As of Nov 12, 2026, only Calendly lists a browser extension. Both list a web app and iOS and Android apps. A platform missing from a listing is one its maker's pages did not mention.
More comparisons
How this page was made
- The verdict at the top follows a fixed rule. When both tools are in the same category and either is in our top three for it, the verdict follows that ranking: the higher-placed tool is our pick. The top three weigh who each tool suits as well as its grades, so a pick can go against the GPA. Otherwise the page does not pick one and says which grades higher: the higher GPA first; on a tie, the one with a free plan, then the one that starts cheaper in dollars a month, counted the same way for both; if they are still level, what the choice depends on.
- The grades are our own, from each tool’s review or report card. The GPA is their average.
- Prices, plans and platforms come from each tool’s listing. The table above says where each price was read and when.
- The differences and the answers to the questions are worked out from those listings.