Alternatives · Calendar

Bookwhen alternatives

As of Nov 13, 2026, the highest-graded Bookwhen alternative is Setmore (2.8 GPA). It's also the best free one. The catch, in its listing's words: "Up to 4 users."

Bookwhen compared with 7 alternatives: Setmore, SimplyBook.me, Acuity Scheduling, Picktime, Checkfront and 2 more.

Bookwhen has a free plan. Paid plans start at $16 per month, billed monthly ($160 billed yearly). 3 of the 7 alternatives are free or have a free plan. One more offers a free trial.

Listings checked up to Nov 13, 2026 · Where the facts come from

Black Friday: is there a Bookwhen sale?

At a glance

Tool	Price	Free plan	Runs on
BookwhenThis tool	Free plan · from $16/mo	Yes	Web
Setmore	Free plan · from $5/mo	Yes	Web, macOS, Windows, iOS, Android
SimplyBook.me	Free plan · from €11.9/mo	Yes	Web, iOS, Android
Acuity Scheduling	Free trial · from $16/mo	Trial only	Web, iOS, Android
Picktime	Free plan · from $3/mo	Yes	Web, iOS, Android
Checkfront	From $99/mo	No	Web
FareHarbor	Paid	No	Web
Rezdy	From $49/mo	No	Web

Price against what you get

Bookwhen starts at $16 a month and scores 2.0 out of 4 on features, ease of use and platforms. 3 of the 6 alternatives on this chart score higher and start lower: Setmore, SimplyBook.me and Picktime.

Acuity Scheduling, Checkfront and Rezdy score higher without starting lower.

Features, ease of use and platforms, averaged

What paid plans start at, a month (each step along is roughly double) →

The best score at each price
Has a free plan
No free plan

The full chart of calendar and scheduling apps, and the best at every price

How each one differs from Bookwhen

Setmore
Appointment booking app with a free plan for up to four staff
- Setmore starts at $5 per user / month, billed annually ($12 billed monthly).
- Setmore also lists macOS, Windows, iOS and Android apps.
- Setmore also covers reports.
- Setmore does not cover appointment booking, class booking and ticketing, which Bookwhen does.
Suits: Small service businesses that want free booking for up to four staff
Setmore vs Bookwhen Setmore pricing and details
SimplyBook.me
Online booking system for service businesses, priced by volume
- SimplyBook.me starts at €11.9 per month, billed annually (€13.9 billed monthly).
- SimplyBook.me also lists iOS and Android apps.
- SimplyBook.me also covers reports.
- SimplyBook.me does not cover appointment booking, class booking and ticketing, which Bookwhen does.
Suits: Service businesses with several staff that prefer a flat fee over per-user pricing
SimplyBook.me vs Bookwhen SimplyBook.me pricing and details
Acuity Scheduling
Appointment booking, payments and reminders for service businesses
- Acuity Scheduling starts at $16 per month, billed annually ($20 billed monthly).
- Acuity Scheduling has no free plan, only a free trial, unlike Bookwhen.
- Acuity Scheduling also lists iOS and Android apps.
- Acuity Scheduling also covers invoicing.
- Acuity Scheduling does not cover appointment booking, class booking and ticketing, which Bookwhen does.
Suits: Salons, studios, coaches, tutors and other appointment-based businesses
Acuity Scheduling vs Bookwhen Acuity Scheduling pricing and details
Picktime
Appointment and class booking software with a free plan
- Picktime starts at $3 per user / month, billed annually ($4 billed monthly).
- Picktime also lists iOS and Android apps.
- Picktime also covers calendar and invoicing.
- Picktime does not cover ticketing, which Bookwhen does.
Suits: Salons, studios and small clinics that need booking and reminders cheaply
Picktime vs Bookwhen Picktime pricing and details
Checkfront
Online booking software for tours, rentals and activities
- Checkfront starts at $99 per month, plus a 3% online booking fee.
- Checkfront has no free plan, unlike Bookwhen.
- Checkfront also covers calendar and channel manager.
- Checkfront does not cover booking links and class booking, which Bookwhen does.
Suits: Tour, activity and rental operators who sell through OTAs and resellers
Checkfront vs Bookwhen Checkfront pricing and details
FareHarbor
Booking and business software for tours, rentals and attractions
- FareHarbor has no free plan, unlike Bookwhen.
- FareHarbor also covers channel manager.
- FareHarbor does not cover booking links and class booking, which Bookwhen does.
Suits: Tour, boat, rental and attraction operators selling online and to walk-ups
FareHarbor vs Bookwhen FareHarbor pricing and details
Rezdy
Booking software and channel manager for tours and activities
- Rezdy starts at $49 per month, plus 3% per online booking.
- Rezdy has no free plan, unlike Bookwhen.
- Rezdy also covers reports and channel manager.
- Rezdy does not cover booking links and class booking, which Bookwhen does.
Suits: Tour and activity operators who want OTA and reseller distribution included
Rezdy vs Bookwhen Rezdy pricing and details

Limits worth knowing in Bookwhen

Plans cap bookings per month: 50 on Free, 300 on Lite, 800 on Standard and 1,800 on Plus.
The Free plan allows free events only, so taking payments needs a paid plan.
Payment processing fees are charged separately by Stripe or PayPal on top of the plan price.
It runs in a browser only; no desktop or mobile apps are listed.

Bookwhen pricing and details

Common questions

What are the alternatives to Bookwhen?

The alternatives to Bookwhen in this directory are Setmore, SimplyBook.me, Acuity Scheduling, Picktime, Checkfront, FareHarbor and Rezdy. Each one has a side-by-side comparison with Bookwhen.

Is there a free alternative to Bookwhen?

Yes. Setmore, SimplyBook.me and Picktime have a free plan alongside paid ones.

Which Bookwhen alternatives work on Windows?

The Bookwhen listing does not include a Windows app. Setmore lists one.

Which Bookwhen alternatives work on macOS?

The Bookwhen listing does not include a macOS app. Setmore lists one.

When were these prices checked?

Each listing shows its own date. On this page they run from Oct 5, 2026 to Nov 13, 2026. Vendors change prices without notice, so confirm on their site before you buy.

How this page was made

Where any alternative here is in our top three calendar and scheduling apps, the best for most people is the highest placed of them: the top three weigh who each tool suits as well as its grades. Otherwise the page names the highest-graded alternative in the same category as Bookwhen, the one its listing names first winning a tie. The best free one is the highest-graded alternative that is free or has a free plan (a free trial does not count), with its catch quoted from its listing where the listing states a short one. The GPA is the average of our five grades for each tool.
The alternatives are the tools Bookwhen’s listing names as its closest substitutes, and the tools whose listings name Bookwhen.
Prices, plans and platforms come from each tool’s listing, which names the pages they were read from.
The differences are worked out from those listings.
The chart sets each tool’s starting price against our own grades for features, ease of use and platforms.

Read the method All calendar and scheduling apps

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