Bookwhen vs Rezdy (2026): which should you pick?
As of Nov 13, 2026, Bookwhen grades higher than Rezdy: 2.0 against 1.8 out of 4.0.
Checked Nov 13, 2026 · graded Nov 13, 2026 by ToolGPA
Bookwhen grades higher on value for money and the free plan. Rezdy grades higher on features and platforms. They get the same grade on ease of use.
Price, platforms and features side by side. The table says where each price was read and when.
Bookwhen
Online booking system for classes, courses, workshops and events
Which one is for you
Pick Bookwhen if
- Fits if you run classes or workshops with fixed places
- Works for a solo teacher with fewer than 50 bookings a month
Look elsewhere if
- Tight if you are staying free, as that is 50 bookings a month and free events only
- Pricey if you want payments, which start at Lite at $16 a month, plus Stripe or PayPal fees
- Watch out: bookings are capped at 300 on Lite and 800 on Standard
- Skip it if you want a phone or desktop app, as it is browser only
- Watch out: memberships, passes and waiting lists are on Standard at $29 a month
Pick Rezdy if
- Fits if you run tours and want to sell through online travel agents
- Works for operators who add gift cards and extras
Look elsewhere if
- Pricey if you grow: a 3% fee on every online booking on top of the plan
- Tight if you want the API or webhooks: only the $249 Expansion plan has them
- Watch out: offline and agent bookings are charged $1, $0.85 or $0.70 each
- Not for you if you want a free trial, as none is listed
How we grade them
| 2.0GPABookwhenFair | 1.8GPARezdyWeak | |
|---|---|---|
| Value for money | C$16 a month on Lite, or $160 a year, which is around the dearer end of calendar tools; the middle one is $8. | D$49, $99 or $249 a month plus 3% of online bookings; $49 is where the dearest tenth of calendar tools starts. |
| Free plan and trial | CFree plan: 50 bookings a month, 1 team member and free events only. A 14-day trial needs no card. | FNo free trial listed; the pricing page points to a demo. |
| Features | CBooking pages, payments, memberships, waiting lists and attendance. Payments, memberships and waiting lists all sit above the free plan. | BBooking engine, resources, payments, gift cards, reporting and a channel manager for travel agents. |
| Ease of use | CNo store rating on record. You build your events and booking page yourself. | CNo store rating on record, and you set up tours, resources and channels. |
| Platforms and integrations | CBrowser only, with Zoom, Stripe and PayPal. No desktop or phone apps are listed. | BWeb service with 7 integrations and a developer API on the top plan. |
| Best for | booking classes and events online | booking software with a channel manager for tours |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: Bookwhen and Rezdy. How we grade
Price against what you get
Bookwhen starts at $16 a month and scores 2.0 out of 4 on features, ease of use and platforms. Rezdy starts at $49 a month and scores 2.7.
Rezdy scores higher, and starts $33 a month higher: the question is whether the extra is worth that to you. Of the other calendar and scheduling apps on the chart, 68 score higher than Bookwhen for less, and 18 score higher than Rezdy for less.
Features, ease of use and platforms, averaged
What paid plans start at, a month (each step along is roughly double) →
- The best score at each price
- Has a free plan
- No free plan
Where they differ
- Bookwhen also covers booking links and class booking.
- Rezdy also covers reports and channel manager.
At a glance
| Bookwhen | Rezdy | |
|---|---|---|
| Pricing | Free plan | Paid |
| Starts at | $16 per month, billed monthly ($160 billed yearly) | $49 per month, plus 3% per online booking |
| Free plan | 50 bookings a month, 1 team member, 1 booking page, free events only. | None |
| Free trial | 14-day free trial of premium features, no credit card required | None listed |
| Web | ||
| Made by | Bookwhen Ltd | Rezdy |
| Price read from | bookwhen.com | rezdy.com |
| Checked | Nov 13, 2026 | Nov 13, 2026 |
Worth knowing
Bookwhen
- Plans cap bookings per month: 50 on Free, 300 on Lite, 800 on Standard and 1,800 on Plus.
- The Free plan allows free events only, so taking payments needs a paid plan.
- Payment processing fees are charged separately by Stripe or PayPal on top of the plan price.
- It runs in a browser only; no desktop or mobile apps are listed.
Rezdy
- Every plan adds a 3% fee per online booking, which can be absorbed or passed on to guests.
- Offline and agent bookings are charged $1, $0.85 or $0.70 each depending on the plan.
- The developer API and webhooks are limited to the Expansion plan, though OTA connections need neither.
- No free trial is listed; the pricing page points to a free demo. Prices exclude GST in Australia.
Key features
Bookwhen
- Hosted booking pages
- Customers book from a Bookwhen page or from one embedded in your own website with an iframe or the API.
- Online payments
- Take payment through Bookwhen Payments (powered by Stripe), your own Stripe account or PayPal. The processor charges a separate fee.
- Memberships, passes and vouchers
- Sell recurring memberships, multi-session passes and vouchers. These start on the Standard plan.
- Waiting lists and reminders
- Full sessions can keep a waiting list, and reminder emails go to attendees. Both start on the Standard plan.
- Online sessions
- Paid plans connect to Zoom for online classes, and Standard and Plus add YouTube and Vimeo links.
- Attendance tracking and post-event emails
- Mark who attended a session and send follow-up emails afterward, from the Standard plan up.
Rezdy
- Online booking engine
- Sells tours and activities through a booking button, widgets and a free one-click website, with promo codes, gift cards and waitlists.
- Channel manager
- All plans include unlimited OTA, agent and reseller connections, with marketplace access to more than 12,000 agents.
- Scheduling and resources
- Calendar and agenda views, pick-ups, centralized resource management and calendar sync with iCal and Google Calendar.
- Payments
- RezdyPay, powered by Stripe, plus connections to 30+ payment gateways and Apple Pay and Google Pay.
- Reporting and developer tools
- Business insights, trends and compliance reporting; the Expansion plan adds a developer API and webhooks, and a Zapier integration is listed.
Plans
Bookwhen
Free$0
50 bookings a month, 1 team member, 1 booking page and free events only.
Lite$16
per month, billed monthly ($160 billed yearly)
300 bookings a month, 2 team members, 1 booking page, online payments and Zoom integration.
Standard$29
per month, billed monthly ($290 billed yearly)
800 bookings a month, 5 team members, 3 booking pages, memberships, vouchers, passes and waiting lists.
Plus$59
per month, billed monthly ($590 billed yearly)
1,800 bookings a month, 10 team members, 6 booking pages and phone support.
EnterpriseCustom
Bespoke plans with a franchisor system, reseller accounts and class search portals.
Rezdy
Foundation$49
per month, plus 3% per online booking
Online booking engine, guest manifest and resource management. Offline or agent bookings cost $1 each.
Accelerate$99
per month, plus 3% per online booking
Adds packages, extras, gift cards, automated notifications and plug-ins. Offline or agent bookings cost $0.85 each.
Expansion$249
per month, plus 3% per online booking
Adds advanced reporting, bulk session tools, the developer API and webhooks. Offline or agent bookings cost $0.70 each.
Ways to pay less
Bookwhen
- Annual discount
2 months free with yearly billing
Bookwhen's pricing page marks its yearly prices as 2 months free compared with paying monthly.
- Nonprofit
20% off for charities and non-profits
The pricing FAQ offers 20% off to charities and non-profits; contact support before subscribing.
Rezdy
- Nonprofit
Special pricing for not-for-profits
Rezdy says it offers special pricing to eligible charities and not-for-profits who mention it when booking a demo.
Common questions
Which is cheaper, Bookwhen or Rezdy?
As of Nov 13, 2026, Bookwhen is cheaper to start with: $16 a month, against $49 a month for Rezdy. Bookwhen starts at $16 per month, billed monthly ($160 billed yearly), and Rezdy starts at $49 per month, plus 3% per online booking.
Which has a free plan, Bookwhen or Rezdy?
As of Nov 13, 2026, only Bookwhen has a free plan. Rezdy does not.
More comparisons
How this page was made
- The verdict at the top follows a fixed rule. When both tools are in the same category and either is in our top three for it, the verdict follows that ranking: the higher-placed tool is our pick. The top three weigh who each tool suits as well as its grades, so a pick can go against the GPA. Otherwise the page does not pick one and says which grades higher: the higher GPA first; on a tie, the one with a free plan, then the one that starts cheaper in dollars a month, counted the same way for both; if they are still level, what the choice depends on.
- The grades are our own, from each tool’s review or report card. The GPA is their average.
- Prices, plans and platforms come from each tool’s listing. The table above says where each price was read and when.
- The differences and the answers to the questions are worked out from those listings.