Clockify vs Truein (2026): which should you pick?

Pick Clockify if

• Fits if you're a team of up to 5 and want a free tracker with no limit on tracked time
• Works for companies that need timesheets, attendance and approvals for payroll

Look elsewhere if

• Tight if you're staying free with a sixth person, or need reports longer than a month or in a format other than PDF
• Skip it if you want invoicing on the cheapest plan, as that starts on Standard at $5.49
• Not for you if you need scheduling, expenses, budgets or GPS tracking below Pro at $7.99 a seat
• Pricey if you only need single sign-on, which sits on Enterprise at $11.99 a seat
• Watch out: Clockify says it gives no refunds and no discount beyond 20% off for annual billing

Pick Truein if

• Fits if you have several sites and want staff to clock in with their face
• Works for field crews that need geofenced punches and offline capture

Look elsewhere if

• Too light for HR records or payroll, as it covers time and attendance
• Pricey if you want scheduling and overtime rules, which are Advanced at $3.50
• Watch out: live tracking and time-off management are paid add-ons on top of Advanced
• Watch out: over 1,000 staff means Enterprise, with no published price
• Not for you if you want named payroll integrations, as only API and FTP links are listed

Clockify

• The free plan stops at 5 users, limits reports to a 1-month range and exports as PDF only.
• Invoicing, time off and approvals need Standard; scheduling, expenses, budgets and GPS tracking need Pro.
• Single sign-on, SCIM and the audit log are limited to Enterprise at $11.99 per seat / month.
• Clockify states it offers no discounts beyond 20% off for annual billing, and no refunds.

Truein

• Shift and job scheduling, overtime rules and advanced reports are on the Advanced plan, not Time Capture.
• Live tracking ($1.25 per user / month) and time-off management ($0.50 per user / month) are paid add-ons on top of Advanced.
• Companies with more than 1,000 staff are directed to Enterprise, which has no published price.
• The pricing page lists API and FTP integrations with HRMS and payroll systems but names no specific vendors; custom integrations are offered.

Clockify

Timer, timesheet and calendar

Start and stop a timer, enter hours by hand, fill in a weekly timesheet or block out time on a calendar that shows Outlook and Google Calendar events.

Auto tracker

Records the time you spend in apps, websites and documents on a timeline that only you can see, and lets you turn those records into time entries.

Reports and rates

Summary, detailed and weekly reports break down tracked time. Billable rates start on Basic, and labor cost and profit reports need Pro.

Kiosk

From Basic, staff can clock in with a PIN on a shared device. QR code sign-in is on Standard and photo capture on Pro. Kiosk-only seats start at $0.79 a month, billed annually.

Invoicing, time off and approvals

Standard adds invoices built from tracked time and expenses, time-off policies and balances, and manager approval and locking of timesheets.

Scheduling and location

Pro adds a scheduling timeline for assignments and capacity, project forecasting, expense recording and optional GPS tracking of visited job sites.

Truein

Face-recognition clock-in

Staff clock in with a selfie in the mobile app or at a shared kiosk, and the system checks the face and flags suspected photo or video spoofing for admin review.

GPS geofencing

Punches can be limited to approved work sites, and each entry carries a location stamp.

Offline capture

When there is no network, punches are stored on the device with the face and location and sync once the connection returns.

Job-based time tracking

Hours can be logged against jobs, sites, shifts and staff categories, so a timesheet shows where time was spent.

Scheduling and pay rules

The Advanced plan adds shift and job scheduling, overtime and break rules, activity planning and contractor or agency management.

Multi-site dashboard

One dashboard covers every location, with approval workflows for time corrections and exception flags for late, off-site, duplicate or missing punches.

Clockify

• Free$0

  Up to 5 users. Unlimited tracking, timer, timesheet, calendar, auto tracker, Pomodoro timer, team activity and reports.

• Basic$3.99

  per seat / month, billed annually ($4.99 billed monthly)

  Adds billable rates, adding time for others, required fields, bulk edit, kiosk, time audit, project templates and customized exports.

• Standard$5.49

  per seat / month, billed annually ($6.99 billed monthly)

  Adds time off, invoicing, timesheet approval and locking, attendance and overtime, the manager role, rounding and the QuickBooks integration.

• Pro$7.99

  per seat / month, billed annually ($9.99 billed monthly)

  Adds scheduling, forecasting, expenses, labor cost and profit, budgets, custom fields, GPS tracking, activity monitoring and a choice of data region.

• Enterprise$11.99

  per seat / month, billed annually ($14.99 billed monthly)

  Adds single sign-on, SCIM provisioning, a custom subdomain, account control and an audit log.

• CAKE.com Bundle$12.99

  per seat / month, billed annually ($15.99 billed monthly)

  Enterprise Clockify together with the Pumble team chat and Plaky project management tools. Excludes Clockify data regions.

Truein

• Time Capture$2.25

  per user / month, billed annually ($3.00 billed monthly)

  Face-recognition clock-in, GPS geofencing, kiosk and mobile punching, offline capture, job-based tracking and basic timesheets.

• Advanced$3.50

  per user / month, billed annually ($4.50 billed monthly)

  Time Capture plus shift and job scheduling, overtime and pay rules, advanced reports and contractor management.

• EnterpriseCustom

  Advanced plus an account manager, custom contracts and billing, integrations and priority support. For companies above 1,000 staff.

Clockify

• Annual discount

  20% off with annual billing

  Clockify's pricing page states 20% off all plans when a seat is prepaid for the year: Basic is $3.99 per seat a month annually against $4.99 monthly.

Truein

• Annual discount

  25% off with annual billing

  The pricing page shows a Monthly and a Yearly toggle with a stated 25% saving for yearly billing, for example $2.25 instead of $3.00 per user a month on Time Capture.