Everdo vs Yata

Everdo

• GTD followers who want projects, contexts and next actions built in
• People who would rather buy a license once than subscribe
• Keeping task data on your own devices, with encrypted sync as an option
• Linux users: desktop builds come as AppImage, .deb, .pacman and Snap

Yata

• People who follow Getting Things Done on Apple devices
• Seeing to-dos and calendar events in one schedule
• Buyers who would pay once for a lifetime unlock over a subscription

Everdo

• The Free plan stops at 5 projects and 2 areas of responsibility.
• Encrypted online sync is not part of Pro. It is an ongoing fee listed at $1.66/mo, and the billing basis is not shown on the pricing page.
• The $39.99 App Store purchase unlocks Pro on iOS only; the $99.99 website purchase covers every platform.
• There is no web app, and local network sync works only while devices are on the same configured network.

Yata

• Apple devices only: the App Store lists iPhone, iPad, Mac, Apple Vision and Apple Watch, and there is no Android, Windows or web version.
• Neither the website nor the App Store listing says which features need the Monthly, Yearly or Lifetime purchase.
• It requires iOS 17, iPadOS 17 or macOS 14 or later, and Planning Mode is not available on macOS.
• English is the only language on the App Store listing.

Everdo

Next actions and a Focus list

Actions from active projects and standalone actions are pulled into one Next Actions list, and the Focus list narrows the view to due and starred actions.

Parallel and sequential projects

A sequential project sends only its top action to the Next Actions list, while a parallel project sends all of its next actions.

Tags, contexts and areas

Tags filter tasks by context, contact or label, and areas of responsibility let you work within one role at a time. The Free plan allows 2 areas.

Local database with two sync options

Every device keeps a full local copy of the data. Sync runs over your own network with a desktop app as the server, or through the paid Encrypted Sync Service.

Scheduling, reminders and recurrence

Tasks can be scheduled for specific dates with reminders, and repeating tasks are created from recurrence patterns you define.

Quick capture and inline commands

Quick capture collects tasks and ideas on every platform. In the desktop app, commands typed at the end of a title, such as :n to move an item to Next, apply on save.

Yata

Captures and Inbox

A capture holds a thought that is not yet actionable. The Inbox lists unprocessed captures until each is turned into an action, deferred with a reminder, filed in a list or trashed.

Next Actions, Waiting For and Projects

An action is scheduled for a date, marked as a Next Action or marked Waiting For. Projects group multi-step outcomes and can suggest next actions from checkboxes in their notes.

Contexts

Contexts work like tags for people, places or kinds of work. Actions and captures can carry several, and agendas filter items down to a chosen set of contexts.

Calendar with to-dos and events

To-dos and calendar events share List, Day, 3-Day, 5-Day, Week and Month views, and items are rescheduled by drag and drop. Planning Mode shows the calendar beside lists.

Time Blocks and Routines

A time block is an action attached to one or more parent actions that counts as done once the allotted time is spent. Routines are daily templates for recurring schedules.

Quick Add, widgets and Shortcuts

Quick Add recognizes natural language, interactive widgets run on the Home Screen, Lock Screen and StandBy, and Apple Shortcuts actions can add, edit and query items and attachments.

Everdo

• Free$0

  The full GTD workflow with up to 5 projects, up to 2 areas of responsibility and local network sync.

• Encrypted Sync$1.66

  per month; the billing basis is not shown on the pricing page

  Optional add-on to Free or Pro: end-to-end encrypted online sync through a service run by Everdo, after a 30-day free trial.

• Pro for iOS$39.99

  one-time in-app purchase

  Bought through the App Store. The vendor says this in-app purchase unlocks Everdo Pro on iOS only.

• Pro$99.99

  one-time purchase

  Unlimited projects and areas of responsibility, with a product key that unlocks Pro on every platform. Includes local network sync.

Yata

• Free$0

  Free download for iPhone, iPad, Mac, Apple Vision and Apple Watch. The listing does not spell out where the free version stops.

• Monthly$2.00

  per month (in-app purchase named Monthly)

  In-app purchase listed on the App Store as Monthly. The listing does not say what it unlocks.

• Yearly$5.00

  per year (in-app purchase named Yearly)

  In-app purchase listed on the App Store as Yearly. The listing does not say what it unlocks.

• Lifetime$10.00

  one-time purchase

  In-app purchase listed on the App Store as Lifetime, paid once in place of a subscription.

Everdo

No public discounts listed.

Yata

• Annual discount

  Yearly costs $5.00 against $24.00 paid monthly

  The App Store lists Monthly at $2.00 and Yearly at $5.00, so a year on the Yearly purchase costs about 79% less than twelve Monthly payments.

• Lifetime license

  Lifetime purchase for $10.00

  The App Store listing shows a Lifetime in-app purchase at $10.00 next to the Monthly and Yearly options.